Renewal Project Proposal Template

A renewal project proposal is created and sent when your involvement in an ongoing project has finished, contractually, but you want to renew your existing contract and continue to work on the project.

How to write a renewal project proposal
This proposal type is one of the easier proposals to write because it’s less competitive and you already have a relationship with the client. Rather than explaining who you are, what you can do, and how you can do it, it’s about providing evidence on what you’ve done and why they should renew your contract.

When you start to write your renewal project proposal, follow the below process so you can:

• Emphasize your past results
• Show how you can exceed these past results in the future
• Prove that the ROI will be higher if they use you, as opposed to hiring someone new

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Start this renewal project proposal process by explaining who is completing the checklist, so that everyone in your company is aware and can contact you if they need to. 

The first thing you need to do is create the continuation proposal document that you will be working on, alongside this checklist.

Run through the following tasks to set your document up:

Next, you need to upload a copy of the original project proposal and describe the details of the project proposal, in the form fields below.

This will help refresh your memory about the project you’ve been working on. 

Then, give details about who will be reviewing (and approving) your renewal project proposal in the fields below. 

Source

Before you start writing your renewal project proposal, it’s a good idea to assess how the project has gone so far. 

Gather together the following people to discuss the project: 

{{form.Project_team_members}}

Run through the following questions and summarize your discussions in the fields below, so you can use these to write up your proposal. 

Next, you need to measure how effective the project was in tackling the problem it was supposed to resolve, or the need it was meant to fulfill.

This will let {{form.Proposal_reviewer}} make an informed decision about whether to renew their support.

Do so using the form fields below.

You have the information on the project’s performance to date.

Now think about why you want to renew the project and what the implications are of renewing this.  

Source

Now you’ve assessed and evaluated the project, it’s time to start writing the proposal.

Starting with the introduction.

The introduction section in your proposal document should remind the proposal reviewer about the key elements of your original project proposal in a clear, concise way. 

Make sure you describe the following: 

Using the information gathered in task 8, summarize how the performance of your team, and the project, has been so far.

Answer the below questions before writing this up into your proposal document. 

Using the information gathered in task 9, summarize the results of the project and write it up into your proposal document.

Answer the following questions to help guide your writing. 

Using the information gathered in task 10, write up, in your proposal document,  why you want to renew the project and what the expected impact of renewing the project will be. 

Use these questions to guide your thoughts.

This section should summarize the project, outline why the project should be renewed, and establish the impact the renewed project will have. 

Make sure you include the following: 

Read through your proposal and check it follows a logical structure. 

While there is no official structure for a renewal project proposal, something like this will ensure the relevant information is displayed in a logical order for the proposal reviewer: 

• Title page
• Table of contents
• Introduction
• Project performance 
• Project results 
• Renewed project impact
• Conclusion

Read through your proposal and check for the following aesthetic/formatting errors: 

Before you send the continuation proposal to {{form.Proposal_reviewer}} you need to get your internal project stakeholders to review the proposal and approve or reject it.

Upload the renewal project proposal into the field below so the internal stakeholders can approve it in the next task.

Update your renewal proposal document with feedback from internal stakeholders, and record the feedback you have received, for future proposals.

Once updated, re-upload the final proposal into the field below so your internal stakeholders can approve it in the next task.

Once your proposal has been internally approved, its now time to send it to {{form.Proposal_reviewer}}!

Use the following email template as a guide.

Sources 

• SSWM – Project Proposal Writing
• Learn Sphere – Proposal Writing: The Six-Step Process
• National Council of University Research Administrators – Proposal writing: Stages and Strategies with Examples 
• The Writing Center – Planning and Writing a Grant Proposal: The Basics 
• ARC – How to Write a Grant Proposal
• The Balance – How to Write a Winning Grant Proposal
• The Writing Center – Grant Proposals (or Give me the money!)
• House of Commons Library – Government Grants Statistics
• eCivis – 4 Types of Grant Funding 
• eCivis – Top 3 Things to Know Before Applying for a Grant
• The Funding Centre – Grantseeking Basics
• USA.Gov – Government Grants and Loans
• Grants.Gov – A Short Summary of Federal Grants
• Grants.Gov – Workspace Process
• Grants.Gov Community Blog – What Is a Grant?
• Government Grants – Application 
• Government Grants – Things to do before Writing a Grant Proposal
• Government Grants – Understanding Government Grants
• Funds for NGOs – 11 Things to Consider Before Applying for Government Funding
• Priority Matrix – Project Proposal Template 
• Project Manager – How to Create a Project Proposal
• Method – Project Proposal 

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