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Upcoming Lease Expiration Checklist – Propertyware

Upcoming Lease Expiration Checklist – Propertyware

Run this checklist for every lease expiring in the next 90 days
1
Introduction:
2
Pull report of leases expiring in the next 90 days
3
Enter basic details of the selected property
4
Initial communication:
5
Send email to owner: 60-day intent to Re-Lease
6
Record owners reply in Propertyware
7
Notify tenant of owners intention to renew
8
Notify tenant of owners intention to NOT renew
9
Save tenant's reply in Propertyware
10
Notify owner of tenant's intent to renew
11
Check notes and get owner approval
12
Notify owner of tenant's intent to vacate the property
13
Inspection:
14
Conduct interior inspection
15
Review renewal inspections
16
Share inspection report with the owner
17
Lease creation & sending:
18
Create lease renewal form for PM review
19
Save tenants updated insurance prior to sending lease
20
Review incomplete lease
21
Setup digital signing of the lease
22
Save signed lease in Propertyware
23
Update tenant's page in Propertyware according to lease renewal
24
Vacating:
25
Save tenant's 30-day notice to vacate in Propertyware
26
Verify we have the security deposit
27
Verify we have the move-in inspection report, PCR & photos
28
Update the tenants page in Propertyware
29
Begin process for property listing
30
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