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Lease Renewal Checklist – Propertyware

Lease Renewal Checklist – Propertyware

Run this checklist at least 90 days before a lease needs to be renewed
1
Introduction:
2
Enter basic details
3
Determine next step
4
Rent price:
5
Should the rent price increase?
6
What should the price be?
7
What should the price be? (no Owner approval) (no inspect)
8
Should the rent price increase? (M2M)
9
What should the price be? (M2M)
10
Inspection:
11
When should the inspection occur?
12
Inform the tenant of the inspection
13
Conduct the inspection
14
Add inspection notes to Propertyware property page
15
Determine if the lease will be renewed
16
Owner communication:
17
Contact the owner for approval (Same Rent)
18
Contact the owner for approval (Change Rent)
19
Contact the owner for approval (2nd Request) (Change Rent)
20
Contact the owner for approval (2nd Request) (Same Rent)
21
Contact the owner for approval (3rd Request) (Same Rent)
22
Contact the owner for approval (3rd Request) (Change Rent)
23
Let the property manager know
24
Should rent increase? (No owner approval) (No inspect)
25
Update the tenant's rent charge
26
Send tenant a letter about the rent increase
27
Tenant communication:
28
Contact tenant about lease renewal (Same Rent)
29
Contact tenant about lease renewal (Change Rent)
30
Contact tenant about lease renewal (Same Rent) (2nd Request)
31
Contact tenant about lease renewal (Change Rent) (2nd Request)
32
Contact tenant about lease renewal (Same Rent) (3rd Request)
33
Contact tenant about lease renewal (Change Rent) (3rd Request)
34
Update owner and PM
35
Why does the owner not want to renew?
36
PM Contact owner regarding tenant's request for M2M
37
Lease creation:
38
Create the lease
39
Lease is signed
40
Raise the rent for M2M tenant
41
Put Lease in property page in Propertyware
42
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