Templates /
Leave of Absence
Leave of Absence
Use this workflow to process all mandatory and voluntary leaves of absence
1
Introduction:
2
Check employee details:
3
Review employee job description
4
Gather more details:
5
Note the type of leave
6
Be specific:
7
Send the email:
8
Arrange the interview
9
Sources:
10
Relevant checklists:

Introduction:

8.7% of payroll costs are related to absenteeism. It’s not just illness that causes absence. 65% are due to other issues. These could include:

  • The birth of a baby
  • Caring for a sick family member
  • The result of a natural disaster

Yet, all of the above would come under a leave of absence. This process permits an employee to be away from work. The length of time they are absent will depend on their circumstances and your policies

This workflow helps you log all leaves of absence and their different categories. Think of it as a single organized point of tasks that can be run through one by one. 

It’s your leave of absence template. It’s what will make your daily HR process so much easier.

Forget duplicating work and ending up with stacks of disorganized paperwork. Everything you need is right here.

Everything is easier on Process Street.

Check employee details:

Before you begin the leave of absence process, ensure all your employee records are up to date. In the case of an employee caring for another, we’ve added extra form fields for alternative contact addresses and phone numbers.








Review employee job description

This section collects information that may be helpful later on with the FMLA (Family and Medical Leave Act).



Gather more details:

This section will note if the employee has previously requested a leave of absence. There are also upload fields. The first is for any medical information paperwork the employee might have sent in a letter.

Also, if you noted previous requests on paper or in Excel sheets – you can upload those documents here. That way, other HR staff can quickly check any previous records.


Note the type of leave

This task uses conditional logic to determine the process for mandatory or voluntary leave. You can use subtasks to note what type of leave the employee requested.

Be specific:

The following task collects information to check if there should be an HR meeting about the leave of absence or an interview with the employee. You will use this to clarify if the leave should be approved or denied.









Send the email:

This task is for your HR section to decide if the employee’s leave of absence will be approved or denied. It uses conditional logic to use one of two leaves of absence email templates. You can use the templates to contact the employee.

Arrange the interview

If you have decided to invite the employee in for an interview to discuss their request, this task will outline that process.

Sources:

Relevant checklists:

Take control of your workflows today.