Accounts Receivable

This workflow example helps you manage buyers and credit checks.
1) Click Run to see it in action
2) Click Edit to customize it
3) Set up integrations/Automations

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Record buyer details

Establish your credit practices:

Send the buyer a credit application

Run a credit check on the purchasing company

Approval: Post-credit check review

Send the buyer your terms of sale to sign

Invoicing:

Check customer payment terms

Generate and send invoice

Tracking:

Record your activity

Establish monthly contact with your client

Accounting for accounts receivable:

Record for sales on credit of services

Record for sales on credit of goods

Record buyer details

This is a task, one of the actionable steps in your workflow.

⬆️ When you edit a workflow, you can assign tasks to other users, give them a deadline to be completed by, pause the workflow run at this point, or change who can see this task by adjusting the permission settings ⬆️

⚡ You could set up an integration with DocParser or Zapier parser to automatically pass data into the form fields below.

Company name

Company address

Account manager - First name

Account manager - Last name

Account manager - Phone number

Is this the first time you are expecting a payment from this buyer?

Are you providing the buyer with goods or services?

Establish your credit practices:

This is a heading, used to separate tasks into sections in your workflow.

Send the buyer a credit application

This task, or the fields within it, will show or remain hidden due to Conditional Logic rules that have been set up in this workflow.

Edit the workflow and ↖️click the Conditional Logic button ↖️ to view or edit the rules.

Send the buyer a credit application for them to fill out. The application should contain the following:

1

Business name
2

Their accounts department contact details
3

The names of the directors of the business
4

References from past suppliers they have ordered from

Credit application

If the company purchasing from you is going to be ordering large quantities of your product, it is important to check they will be able to continue to pay for their orders.

Run a credit check on the purchasing company

The information you put in the form fields below will be seen by your organization's financial manager in the following approval task. Based on the other company's credit score, the financial manager will either approve it or reject the task so that you can re-submit new information to them.

What was their credit score?

Additional credit check notes

Approval: Post-credit check review

Run a credit check on the purchasing company

Will be submitted

Send the buyer your terms of sale to sign

⚡️ You could automate this step by setting up an Integration with DocuSign or Hellosign.

Payment to be sent by

Invoicing:

Check customer payment terms

This task uses variables to surface information collected in form fields in your workflow, so that they can be used in the send email widget below.