How to Add a Calendar to SharePoint


Adding a calendar to SharePoint can be easy – with the right guidance! SharePoint has a user-friendly and intuitive calendar feature. This opens up endless possibilities for teams to keep on top of tasks and deadlines.

To add a calendar:

  1. Navigate to the site you want to add it to.
  2. Then, click the gear icon and select “Add an App”.
  3. Look for the “Calendar” app and click it.
  4. Once added, edit settings like permissions, views, and event categories.

Remember, adding a calendar isn’t a new or unique feature. Calendars have been used since ancient times to document dates and events. From Babylonian astronomers to today’s digital age – these tools help us keep track of our lives.

So, go ahead and get organized with SharePoint calendars! A bit of organization never hurt anyone.

Understanding SharePoint Calendars

SharePoint calendars make organizing events a breeze! View upcoming events sorted by date, week, or month. Plus, create multiple views, categories, and colors to differentiate between them.

To add a calendar to SharePoint: go to the “Site Contents” menu. Click “Add an App.” Then select “Calendar.” Customize it by adding a new event with details like date, time, location, and categories.

Plus, access the same calendar from any device! Whether you’re using a desktop or a mobile device, SharePoint’s web application has you covered.

For instance, a large corporation needed to manage schedules for multiple locations and departments. So they implemented SharePoint calendars. They configured different views to sort events based on criteria like location or department. And that improved overall efficiency!

Creating a New Calendar

Start your SharePoint site and go to ‘Site Contents’ from the gear icon. Click ‘New’ and select ‘App’. Pick ‘Calendar’ from the list. Name it and choose the color and template. Save changes to finish.

Adjust settings like permissions, alerts, and views from the ribbon to make it yours. Share the calendar with others or groups by giving them permission. Add events like birthdays and meetings using ‘Add Event’ option at every date cell.

Fun Fact: Microsoft developed SharePoint in 2001 as a platform to collaborate and manage business documents and content. Create your own unique calendar today!

Customizing the Calendar View

Customizing the SharePoint Calendar View is essential to suit your business needs. Here’s a 4-step guide on how to do it:

  1. Click on ‘Calendar’ and select ‘Create.’
  2. Choose a template or start from scratch with ‘Custom List.’ Add date, time and location.
  3. Go to ‘Calendar Settings’ and click ‘Create View.’
  4. Choose Week, Month, Day or List view and choose options for each.

Customizing allows sorting columns by color coding entries. It also adds new colors based on categories like holidays.

Don’t forget the final branding: add a company logo to personalize it. Now you’re ready to schedule like a pro and make excuses for missing meetings invalid!

Adding and Editing Events

To add and edit events on your SharePoint calendar, just follow these steps:

  1. Click ‘Calendar’ from the left sidebar to open the view.
  2. Select ‘Event’ from the dropdown menu and click ‘New Event.’
  3. Fill in the details.

You can also set reminders and invite attendees. Editing an event is just as easy. Open it and click ‘Edit’ to change time, location, or attendees.

Recently, my colleague forgot an important event because it wasn’t marked on our team’s SharePoint Calendar. But he quickly added it using these steps. We’ve all been more mindful of marking important events ever since!

Share your SharePoint calendar – it’s the considerate thing to do!

Sharing the Calendar

Sharing a calendar in SharePoint is an essential feature that helps teams collaborate and stay informed about meetings, events, and schedules. Here’s a step-by-step guide to get you started:

  1. Go to your SharePoint site and click on the ‘Calendar’ app.
  2. On the top left-hand side, select the ‘Calendar’ tab.
  3. From the dropdown menu, choose ‘Calendar Permissions’.
  4. Under ‘Permissions for this calendar’, click ‘Grant Permissions’.
  5. Enter the email addresses of people or groups you want to share the calendar with.
  6. Select a permission level (read-only or edit) for each person or group and hit ‘OK’.

Note: Sharing a calendar in SharePoint gives users access to view and edit details about scheduled events, like attendees and descriptions. However, depending on the permission level granted by the owner, some features may be restricted.

Once you’ve set up your calendar sharing, remember to regularly review the permissions. This ensures that only authorized individuals have access to sensitive information shared via SharePoint calendars.

Don’t miss out on collaboration efforts – consider sharing your calendar with SharePoint today! Adding a calendar to SharePoint won’t solve all your problems, but at least you won’t forget Aunt Gertrude’s birthday again!


SharePoint is a great way to collaborate. Adding a calendar can significantly increase its usefulness. Here’s how:

  1. First, create the calendar in Outlook.
  2. Then, in the SharePoint site you want it to appear on, select the gear icon in the top right corner.
  3. From there, click “add an app” and search for “calendar.”
  4. Name it, then click “create.”

Click on the calendar app and select “receive email notifications” if desired. You can also customize the view by clicking “list settings.” To integrate Outlook and SharePoint, go to Outlook and navigate to “file,” “options,” and “calendar.” Select which calendars you want to share with SharePoint.

Adding a calendar to SharePoint will have many benefits. It’ll help ensure everyone stays on track and never misses important deadlines or events. So give it a try!

Frequently Asked Questions

Q: How do I add a calendar to SharePoint?

A: To add a calendar to SharePoint, go to your site’s homepage and click on “Add an app.” Select “Calendar” from the list of available apps, and give your new calendar a name. You can then customize the settings and add events.

Q: Can I customize the look and feel of my SharePoint calendar?

A: Yes, you can customize the look and feel of your calendar by adjusting the settings. You can change the color scheme, add custom fields, and more.

Q: Is it possible to import events from another calendar into my SharePoint calendar?

A: Yes, you can import events from other calendars (such as Google Calendar or Outlook) into your SharePoint calendar. To do this, export your events from the other calendar as an .ics file, and then import that file into your SharePoint calendar.

Q: How do I share my SharePoint calendar with others?

A: You can share your SharePoint calendar with others by adding them as users with permission to view the calendar. You can also link to the calendar from other sites or emails.

Q: Can I add reminders and notifications to my SharePoint calendar events?

A: Yes, you can add reminders and notifications to your SharePoint calendar events. You can set up email or pop-up reminders to notify you and other users of upcoming events.

Q: Is it possible to create recurring events in my SharePoint calendar?

A: Yes, you can create recurring events in your SharePoint calendar. When adding a new event, simply select the “Recurring” option and choose how often the event should repeat.

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