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5 Methods to Set up Recurring Tasks (and Stop Your Team Missing Deadlines)

What is a recurring task?

Forgetting about your company’s recurring tasks is dangerous, and can put your business in an awkward position if it happens too often. That’s because recurring tasks make up the most important core set of activities.

They’re the duties in your team that you know you’re going to have to do regularly:

  • Proof a weekly newsletter
  • Turn in taxes
  • Schedule performance reviews

Traditionally, this would be managed with a calendar, Outlook, or the shaky memory of whoever’s turn it is to remind the group.

Managing recurring tasks in those kinds of ways isn’t ideal and it has got the job done for businesses of the past, but there are smarter ways that help you conserve brain energy, organize your team’s work effectively and make sure you’re on top of deadlines.

After all, your team all trying to remember what they’ve got to do on Monday morning is enough to get them crawling back to bed with a headache.

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Why the Normalization of Deviance is Hurting Your Company

Process Street Normalization of Deviance

According to the Powering Productivity report from Planview and Loudhouse, poor processes are the primary cause of company inefficiencies (44%).

Even the largest companies in the world struggle with poor processes, resulting in poor performance and lost revenue.

But these problems are not always the fault of design.

Bad processes don’t just come from poor process management, but often evolve naturally within companies over time. From NASA to SpaceX, processes can become corrupted without anyone noticing.

This phenomenon can be known as the normalization of deviance.

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What is a Workflow? A Simple Guide to Getting Started

what is a workflow

If you look at the Wikipedia definition of a workflow, you’re probably going to get confused as I did:

“A workflow consists of an orchestrated and repeatable pattern of business activity enabled by the systematic organization of resources into processes that transform materials, provide services, or process information It can be depicted as a sequence of operations, declared as work of a person or group, an organization of staff, or one or more simple or complex mechanisms.”

Let’s put this simply…

Workflows are the way people get work done, and can be illustrated as series of steps that need to be completed sequentially in a diagram or checklist.

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9 Task Automation Tools You Should Be Using

Task Automation Tools You Should Be Using

Overlooking task automation is losing you money

According to Harvard Business Review, marketing executives are losing 10-15% of their time due to not automating simple tasks.

Task automation should already be saving you huge amounts of time and effort.

If it’s not, I can only assume that’s because you’re not using it!

If you’re a heavy user of different SaaS platforms, you’ve probably grown tired of having to jump back and forth from one to another to perform simple tasks.

Would it not be easier if you could click one button and the different platforms just spoke to each other and got the job done for you?

Yes. Yes, it obviously would be.

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Process Street 2.0: Your Workflows, Now With Superpowers & Confetti

When we started building Process Street, we thought we knew all the features our users would need.

We were quick to learn that we’d left an awful lot out…

After a year of continuous development, we’re rolling out Process Street 2.0 — a whole new app with a ton more functionality, including:

  • A rebuilt UI from the ground up
  • Form builder and automation
  • Task assignments and due dates
  • Run links and checklist sharing
  • Zapier, Google Apps, and Yammer integrations
  • Easily complete tasks and checklists

Process Street isn’t just a checklist app anymore. It’s a complete platform for workflow automation, business process management and reporting. Continue Reading

Process Management Explained: How to Combat Poor Processes in Your Business

Process Management Explained

Silicon Valley darling and unicorn health insurance startup Zenefits lost over 50% of its value through 2016.

Why? Poor process management.

Process management might not sound thrilling, but it’s damn important.

Process management refers to how all the different systems within your business link up together to form a coherent whole.

If they don’t link up, they won’t make sense.

And if your business doesn’t make sense… well, you get the stretched metaphor. It’s not good.

Before we dive into what process management is and how it functions, let’s take a look at the high-profile example of poor process management in action.

That’s right, I’m talking about the cautionary tale of Zenefits!

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29 Small Business Podcast Interviews with the Experts

After 29 episodes, season one of Business Systems Explored is over. In this episode, we’re looking back over our favorite episodes, and forward to what season two might hold.

From video marketing to building a sales and customer success system, we’ve learned loads about all aspects of business, and improved our interviewing skills! We even have some feedback for you from implementing the systems ourselves.

With guests like Jon Nastor, Michael E. Gerber, Walter Chen and Amy Schmittauer, we’re privileged to have had such such high profile guests in the first season!

If you don’t know where to start with the most valuable wisdom from Business Systems Explored, give this a quick listen (it’s only 12 minutes long), and get recommendations from myself and Tony.

Links to listen to the season one summary:

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Outsourcing Pros and Cons: How to Scale Your Company Without Hiring

outsourcing pros and cons - header

Outsourcing is nothing new. Manufacturing, support, accounting, marketing, and more have all been outsourced for decades to save time and money (although modern outsourcing only really started with IBM).

After all, why bring on an accountant full time when you can outsource your taxes once a year?

Outsourced services have doubled in value since 2000, and with benefits like saving time and money.

Weighing the outsourcing pros and cons, however, shows that it isn’t some magic pill which will make difficult work disappear.

Not only that, but everyone has a different opinion of the types of outsourcing – how the hell do we weigh the pros and cons when nobody agrees on what it even is?

outsourcing pros and cons - rabbit duck season

So, to make things easy, we here at Process Street have summed up the advantages and disadvantages of outsourcing vs insourcing, and (if the former) tips on some different kinds of outsourcing you can use.

It’s time to outsource the work you don’t need to do and focus on getting done what really matters.

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Why You Need To Create A Process For Everything You Do More Than Twice

Ever had to listen to yourself repeating the same instructions to coworkers?

Are you struggling to remember how to complete a task you last tackled a month ago?

Remember feeling frustrated by the time and effort wasted?

It doesn’t have to be this way.

Picture this:

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Startup SEO: How to Get Traction in Your First Year

In this episode of Business Systems Explored, we talk to Dmitry Dragilev about the systems behind the marketing successes he’s engineered for startups like Polar and JustReachOut.io.

For startups, failure to get traction quickly can mean the difference between a multi-million dollar exit and another Silicon Valley tombstone.

Since it’s so vital to get exposure from the outset, you need to get the press, early adopters, and Google on your side.

This episode is all about how to do that: an interview with the growth hacker and startup PR expert Dmitry Dragilev.

Listen to the episode to find out where to start with an audit of your marketing site, how to write content that will force Google to pay attention, and Dmitry’s best hack for startup SEO.

Links to listen

And remember, if you like the show, please leave us a review and rating. 🙂

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