How to Add a Subsite in SharePoint

Introduction to SharePoint and subsites

SharePoint is an incredible collaboration platform that stores and organizes documents. To make the content more organized, subsites are needed. To add a subsite in SharePoint, just do these:

  1. Access the site where you want to create the subsite. Go to ‘Site Contents’ then ‘new subsite’. Fill up the title of the subsite, URL name, and template. Set the permissions that you need, then click ‘Create’.

Subsites provide more control than standard sites. You can give unique permissions at the subsite level, allowing different groups to easily access only the relevant information.

Did you know that SharePoint was launched back in 2001 as a document management and storage system? It got popular with its governance and its easy integration options with Microsoft Office.

Adding a subsite in SharePoint is like building a Lego tower. Just follow the steps and don’t step on any of the bricks!

Steps to adding a subsite in SharePoint

To add a subsite in SharePoint, follow these steps with ease. First, create a new subsite, then choose a template for the intended subsite. In order to differentiate it, enter subsite details such as name, description, and URL. Next, set permissions for the new subsite and the final step is to add users and groups to collaborate effectively.

Create a new subsite

Creating a new subsite for SharePoint is essential for customizing your site. Here’s a guide on how to do it!

  1. Decide which SharePoint site to add the subsite to.
  2. Click Site Actions, then More Options in the top-left corner.
  3. Select the type of subsite, name it, and give it a description.
  4. Pick the navigation method you want.
  5. Choose the template that fits your needs best.
  6. Click Create and you’re done!

Remember, too many subsites can hurt your SharePoint performance and user adoption. So only add them when you need to.

Choosing a template for your subsite is like picking a Halloween costume – it sets the tone for the entire experience.

Choose a template for the subsite

When constructing a subsite in SharePoint, the template is critical. It’ll decide features, structure and overall performance. Think through your options and pick a template that suits your needs.

Team sites, Comm sites or Project sites? Each provides unique tools and attributes to reach specific aims. E.g. team sites are great for making a document-sharing portal with few customizations. But if you want something visually arresting to draw attention, try a Communication site.

Ask yourself: What features will help me succeed? Compare the templates based on what they do and don’t do. Keep in mind that changing templates down the road may need big changes. So, select with care!

Don’t miss out on the potential of your subsite – pick the right template now to avoid restrictions later. Naming your subsite? Just like a baby – except it won’t cry and you can alter its name whenever you want!

Enter subsite details (name, description, and URL)

When creating a SharePoint subsite, some details must be entered. Give it a name that describes its purpose and a description that everyone can comprehend. Also, the URL should be special and easy to recall.

Pick an appropriate template depending on the function of the subsite. Assign a site owner for smooth communication and upkeep.

Remember to set security settings and accessibility of the subsite. Permit access to the right people and block unauthorized use.

Afterwards, test all features of the subsite before deployment to guarantee users have a smooth experience.

Once, a colleague left out assigning a site owner which caused confusion among team members about duties. However, this was solved by adding an owner immediately. Always double-check assigned roles.

Take caution when granting permissions in SharePoint – it could go well, or it could be a disaster.

Set permissions for the subsite

Beginning with the details of creating subsites in SharePoint, there is a need to assign permissions. This is to protect confidential data and guarantee that only the right people can access it. To set up this feature, simply follow these five steps:

  1. Go to ‘Settings’ on the subsite homepage
  2. Click ‘Site Settings’
  3. Choose ‘Site Permissions’
  4. Select ‘Grant Permission’
  5. Add users and groups with the desired permission levels.

Remember, guests can be given guest access in Office 365 groups too.

It is better to assign permission levels based on job roles rather than individual tasks. Admins must review settings often and update as needed.

Tip – Understand permission needs before assigning them. Poorly managed permissions may lead to security issues or accidental changes.

Who needs friends? Add users and groups to your subsite instead!

Add users and groups to the subsite

Adding users and groups to a SharePoint subsite is essential for collaboration. Here are the five steps:

  1. Go to the subsite.
  2. Click the gear icon in the top right corner.
  3. Select ‘Site Settings’.
  4. Under ‘Users and Permissions’, click ‘People and Groups’.
  5. Choose either ‘Add User’ or ‘Add Group’.
    • Input the name and set their permissions.

It’s important to only give access to those who need it, to protect sensitive info.

When creating a subsite, you can inherit permissions from its parent site or create unique ones. This is in the ‘Advanced Permissions settings’.

Fact: SharePoint has over 190m users across 200k customer organizations.

Managing subsites is tricky, but with the right practices, you can avoid disaster.

Best practices for managing subsites in SharePoint

To effectively manage subsites in SharePoint, follow these best practices. Limit the number of subsites to reduce clutter and ensure easier navigation. Follow a consistent naming convention for subsites to maintain clarity and structure. Additionally, regularly review and update subsite permissions to ensure proper access and security measures.

Limit the number of subsites

It is essential to manage subsites in SharePoint. So, limit their number! Here are four steps for effective site management:

  1. Have a plan for the hierarchy of SharePoint sites.
  2. Evaluate the purpose of each subsite. Is it necessary?
  3. Group related subsites into one top-level site.
  4. Set up metadata terms and tagging for finding content across sites.

Too many sub-sites can cause confusion for users. This leads to data mismanagement, inconsistent user experience, and more maintenance.

When Netflix expanded, they faced problems with different countries’ content and user interface. They went from a multi-site strategy to a global modularized codebase model. This helped them manage scalability better.

Limiting subsites has huge advantages. It means easy use and efficient data management – avoiding digital chaos.

Be a control freak and set a naming convention for subsites in SharePoint – chaos is not an option!

Follow a naming convention for subsites

Creating a solid naming convention for subsites is a must for successful SharePoint platform management. Use concise and descriptive names that don’t include characters like hyphens, underscores, or abbreviations. Consistency is key. For instance, if you’re using numbers in the names, use them across the platform. Also, overlapping names should be avoided to prevent errors and duplication.

Professionals spoke of how critical it was to have a proper guideline for subsite naming. In a global retail company, lack of this caused mismatches with incoming data, leading to server activity disruptions due to synchronization issues between team members.

A few permissions can go a long way – unless you’re trying to keep your coworkers out of your lunch leftovers.

Regularly review and update subsite permissions

Ensuring efficient management of subsites in SharePoint requires regular reviews and updates of subsite permissions. It’s important to ensure users have only the necessary access to content and features. Here are six steps for regularly reviewing and updating subsite permissions:

  1. Identify groups or users who need access to the subsite. Consider job roles and required level of access.
  2. Use SharePoint groups to assign relevant permission levels. Create a new group if needed.
  3. Update group memberships if job roles or responsibilities change.
  4. Remove any unnecessary groups or user accounts from the permissions list. This enhances security.
  5. Review power user permissions regularly. They may need different access levels over time.
  6. Create a plan to review site permissions, such as every quarter or annually.

Also, maintain an audit log to track changes to groups’ membership and individual users’ permission levels. Monitor unauthorized changes.

Pro Tip: To keep subsites secure and collaborative, it’s important to understand who needs what level of access. Following these best practices will help you avoid needing Advil!


Creating a subsite in SharePoint can be easy if you follow the right steps. Go to Site Contents and choose a subsite. Remember that subsites are connected to the parent site, so changes should reflect there too. Don’t overlook minor details, as they can affect how your subsite works.

Also, consider what content you want to upload and share. Make sure team members know the guidelines for organizing data and choosing the correct access settings.

A colleague shared a mistake she made. She forgot to check permissions before adding a new member to her team site. This caused confusion – critical files were missing from the access reel. After investigation, it was found that the new member’s permissions were incorrect, meaning folders and documents were hidden from other team members.

By being aware of the principles for creating and managing subsites in SharePoint, you can ensure organizational success and efficient collaboration.

Frequently Asked Questions

Q: What is a subsite in SharePoint?

A: A subsite is a website that is created within a site collection in SharePoint. It allows for the organization and management of content within a specific department, team, or project.

Q: How do I add a subsite in SharePoint?

A: To add a subsite in SharePoint, navigate to the site where you want to add the subsite, go to “Site Settings,” click on “Site Contents,” and then click on “New Subsite.” From there, fill out the necessary information, select a template if desired, and click “Create.”

Q: What should I consider when adding a subsite in SharePoint?

A: When adding a subsite in SharePoint, you should consider the purpose of the subsite, the permissions and access settings, and the site URL structure. You should also consider the layout and design of the subsite, the page hierarchy, and the navigation.

Q: How many subsites can I add in SharePoint?

A: The number of subsites you can add in SharePoint is dependent on your organization’s SharePoint configuration. Some organizations have a set limit on the number of subsites, while others may not have a limit at all. However, it is important to consider the impact on site performance and maintenance when adding a large number of subsites.

Q: Can I customize my subsite in SharePoint?

A: Yes, you can customize your subsite in SharePoint by using the built-in design tools and templates or by creating custom master pages and page layouts. You can also add custom web parts, lists, and libraries to your subsite to enhance functionality.

Q: How do I manage and maintain my subsites in SharePoint?

A: To manage and maintain your subsites in SharePoint, you should regularly review and update permissions and access settings, monitor site performance and usage, and ensure that the site design and content are up to date and relevant. You should also regularly backup and archive site content to ensure data is not lost.

Start your free trial now

No credit card required

Your projects are processes, Take control of them today.