How to Add Someone to a SharePoint Site

Overview of SharePoint Site

SharePoint is a web-based platform that enables users to store, organize, share and access information from anywhere. It provides a shared environment where people can work together on projects and documents in real-time. To get the most out of SharePoint, having a proper understanding of how the site works is a must.

SharePoint Site Overview is an essential part of mastering the platform. You can create a SharePoint site for your team or organization to collaborate on various tasks. These sites are designed to help your team stay organized and work together, no matter where they are.

To use SharePoint, you first need access to the site. Thus, you’ll need to establish an account on the platform. This is done by an administrator at your organization. Once you have access to SharePoint, you can start creating sites or adding someone else to an existing site.

Adding someone to a SharePoint site is a straightforward process. You need to enter the settings of the site and add the person as a member or owner. You will need to know their email address. This grants them permission to access all or certain parts of the site depending on their role.

Adding someone to a SharePoint site may be tricky, but it’s worth it.

Steps to Add Someone to a SharePoint Site

To add someone to a SharePoint site, follow these simple steps with the sub-sections as solution briefly. Access the SharePoint site, navigate to site permissions, add the user to site permissions, and select a permission level for the user. That’s it! With these straightforward steps, you can easily give someone access to a SharePoint site.

Accessing the SharePoint Site

To access a SharePoint site, follow the correct steps. It provides a cloud-based platform for organizations to share and access documents online. Here are 4 easy steps:

  1. Have an account or credentials to access the SharePoint site.
  2. Input correct login details on the homepage.
  3. Select “Sign in” after inputting all login details.
  4. Once authenticated, access and navigate the SharePoint site.

Each organization has its own SharePoint site and requires specific login credentials. Issues like internet connectivity or outdated software applications can prevent users from accessing the site.

A few years ago, a company installed SharePoint but failed to grant authorization rights for employees. Consequently, they couldn’t access documents and info relevant to their roles. After IT support, authorization rights were granted and employees could navigate information through the platform.

Navigating to Site Permissions

Creating a SharePoint site? Adding personnel for better collaboration? It doesn’t have to be daunting! Here’s how:

  1. Go to the top right corner and select “settings”.
  2. Click on “Site permissions” under the “users and permissions” tab.
  3. Select “Invite users” from the ribbon and fill in details.

That’s it! Remember to give appropriate access for security. You can also modify individual user permissions by clicking on their name.

Did you know? SharePoint has over 190 million users across 200,000 customer organizations! Time to welcome your colleagues and share the love in the SharePoint world.

Adding User to Site Permissions

To provide access to someone on your SharePoint site, you must add them to the site’s permissions. Here’s how:

  1. Open the SharePoint site and go to Gear Icon > Site Settings.
  2. Under Users and Permissions, click Site Permissions.
  3. Choose Grant Permission from the Ribbon or hover over the gear icon and click Share.
  4. Type in the user’s email address in the Invite people section.
  5. Pick the suitable permission level from the drop-down menu: Read, Contribute or Full Control.
  6. Click the Share button to give immediate access.

If you complete these six steps, you will have effectively added someone to your SharePoint site permissions. It is important to know that only users with a valid account within your organization can be added. As an administrator of a particular SharePoint site, adding a user will give them access to all inside that site.

Pro Tip: Adding someone as an owner has the highest permission level. It grants full control over settings and content within a SharePoint site. So, be conscious when giving full control when adding owners.

Selecting the right permission level is like playing Russian roulette, except instead of bullets it’s just varying levels of access to your SharePoint site.

Selecting Permission Level for User

When adding someone to a SharePoint site, selecting the appropriate permission level is key. As an admin, you must give the right level of access based on their role.

Give exclusive permissions to sensitive data only. Middle management can modify and add documents. Collaborators can view and comment.

Assess each user’s capabilities before assigning permissions. Review access regularly.

Ponemon Institute reported that 53% of businesses said SharePoint data was at risk due to over-permissioned employees.

Welcome to the inner circle! But don’t go crazy with the power – we all know what happened to Anakin.

Granting Access to the Added User

To grant access to an added user in SharePoint site, sending an invitation email or sharing the link to the site can be the solutions. While sending an invitation email, you can add a personal message with an invitation link. Similarly, sharing the link to the site gives direct access to the user to the intended site.

Sending an Invitation Email

Dear New User, We wanted to extend a warm welcome to our platform and express our gratitude for choosing us. We understand that you have many options, and we are honored that you have joined us. We have compiled a vast array of resources for you, which we hope you will find useful. Our platform is designed to help you achieve your goals, whether they are personal or professional. We have no doubt that you will find everything you need to succeed here. To get started, you will need to log in using the following details: – Username: [insert username] – Temporary password: [insert temporary password] To ensure your security, we recommend that you change your password as soon as possible. Please follow these simple steps: 1. Log in using the username and temporary password provided. 2. Click on your profile icon and select ‘Account Settings.’ 3. Scroll down to the ‘Password’ section and click ‘Edit.’ 4. Enter your current password and your new desired password. 5. Click ‘Save Changes.’ Please note that we have strict guidelines and expectations regarding usage of our platform. We kindly ask that you read and follow them closely to avoid any mishaps. We cannot stress enough the importance of password safety and encourage you to share the link with care and password-protect it. If you have any trouble logging in or have any questions, please do not hesitate to contact our customer service team at [insert contact details]. We look forward to seeing you succeed and becoming a valued member of our community. Best regards, [Your Name]

Sharing the Link to the Site

Granting access to a new user? Share the website link via email or IM. Instructions on logging in and finding info should be clear.

Suggestions for navigating the site? Highlight important sections or features. Encourage them to explore different sections, at their own pace.

Guidance and resources can save time and effort. The new user will feel supported and can effectively contribute. Keep communication open – address any questions or concerns promptly.

Managing Permissions for Existing Users

To manage permissions for existing users in SharePoint, you can easily add or remove users based on their roles and responsibilities. In order to ensure that your SharePoint site remains secure and functional, you need to know how to add someone to a SharePoint site. For this, you have two quick solutions – editing user permissions and removing user permissions.

Editing User Permissions

Changing user permissions is key for project safety. Here’s how to do it like a boss:

  • Look at the access levels of each user first.
  • Go to the Settings tab, and find the Permissions tab.
  • Click ‘Edit User Permissions’ and pick the account you want to update.
  • Uncheck any boxes in the ‘Current Access Level’ section that you want to change.
  • Tick the boxes you want for the new access level in the ‘New Access Level’ section.
  • Save changes, which will change the security policies on your system’s server.

Backup your system before updating permissions, it’s important.

Pro Tip: Ask users who are removed from projects to download their files and data before deleting their profiles. Unfriending someone on Facebook is easy, but revoking permissions requires more care.

Removing User Permissions

Removing user permissions? It’s easy! Log in as admin. Go to the user’s profile. Click “edit” and uncheck any boxes next to the permissions you want to remove. Click “save”. But, only do this when absolutely necessary. Let the user know why their access is being removed. Offer an alternative, if possible.

Why is managing permissions important? Well, in 2014, a former employee of Morgan Stanley stole data from thousands of clients by accessing his old company email. That’s why it’s so crucial to make sure permissions are removed promptly when someone leaves the company. Just remember – with great power comes great responsibility!


Adding someone to a SharePoint site? No problem! Just follow the steps in this article. Start by navigating to the Site Permissions section. Add users or groups as members, owners, or visitors by entering their email addresses or usernames. Choose the appropriate permission level, based on what they will be doing.

Also, SharePoint offers fine-grained permissions control. This allows you to give specific individuals access to only certain parts of a site. For instance, I once had a colleague needing access to one particular file. By applying unique permissions for just that file, her access was granted without compromising security. SharePoint’s flexibility is really helpful in these situations.

Frequently Asked Questions

1. What are the steps involved in adding someone to a SharePoint site?

A: To add someone to a SharePoint site, you need to navigate to the site’s “People and Groups” page, click “New”, enter the name or email address of the person you want to add, select the appropriate permission level, and click “OK”.

2. Can I add someone outside of my organization to a SharePoint site?

A: Yes, you can add people outside of your organization to a SharePoint site. You will need to enter their email address, and they will receive an email invitation to access the site.

3. What are the different permission levels available when adding someone to a SharePoint site?

A: The permission levels available when adding someone to a SharePoint site are “Full Control”, “Design”, “Edit”, “Contribute”, “Read”, and “Limited Access”.

4. How do I remove someone from a SharePoint site?

A: To remove someone from a SharePoint site, you need to navigate to the site’s “People and Groups” page, click on the person’s name, click “Actions”, select “Remove Users Permissions”, and then confirm the action.

5. What happens when I add someone to a SharePoint site?

A: When you add someone to a SharePoint site, they will receive an email invitation to access the site. Once they accept the invitation, they will be able to view and interact with the site’s content based on the permission level you assigned to them.

6. Can I add multiple people at once to a SharePoint site?

A: Yes, you can add multiple people at once to a SharePoint site. To do this, you need to navigate to the site’s “People and Groups” page, click “New”, and then select “Add Multiple Users” instead of “New”.

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