How to Change Status in Microsoft Teams

Microsoft Teams is a great way for individuals and teams to collaborate. One useful feature is changing your status.

To do this, open the app and click your profile pic or initials in the top right corner. A menu will appear with options like “Available,” “Busy,” and “Do not disturb.” You can even create a custom message.

This helps with communication. For example, if you set your status to “Do not disturb,” others know not to disturb you unless it’s urgent.

Here’s a story about this:

Sarah, a project manager, was super busy. She changed her status to “Do not disturb.” Everyone respected it and she finished her task without interruptions. She thanked them for understanding her status.

Understanding Microsoft Teams Status

To better navigate Microsoft Teams and effectively communicate with your colleagues, understand the various status options available to you. In this section, gain insights into the meaning behind different status options and learn the significance of changing your status. Explore “What do the different status options mean?” and discover “Why is it important to change your status?”

What do the different status options mean?

Comprehending the significance of the distinct statuses in Microsoft Teams is necessary for successful collaboration. Each status provides important details about a user’s accessibility and willingness to get involved in talks or gatherings. With the proper use of these statuses, team members can save time and boost communication within their business.

When a user sets “Available,” it implies they are actively online and ready for communication. This implies they are open to messages, attending meetings, or cooperating on shared docs. It displays productivity and engagement, encouraging smooth teamwork.

If it is set to “Busy,” it informs colleagues that the user is engaged with tasks or meetings but still approachable. It allows them to plan interactions accordingly.

The “Do Not Disturb” status implies the user prefers not to be disturbed. It could be because of concentrated work or personal commitments requiring uninterrupted focus. By respecting this, team members demonstrate professionalism and give each other space for deep work.

The “Away” status reflects temporary unavailability due to being away from the computer or inactive for some time. This suggests the user might not respond quickly, but they will return shortly.

Tips for Microsoft Teams statuses:

  1. Set your status consistently and update it when needed to keep colleagues informed.
  2. Respect others’ statuses by not contacting them at times when they prefer not to be disturbed.
  3. Use presence indicators (indicators next to names) for real-time updates on availability.
  4. Utilize custom statuses appropriately for special situations such as “In a Meeting” or “Out of Office.” Customizing helps convey specific availability info.

By understanding the meanings of the statuses and using them appropriately, Microsoft Teams users can stimulate efficient communication, decrease disruptions, and foster a cooperative atmosphere within their business.

Why is it important to change your status?

Nowadays, changing your status in Microsoft Teams is key. Updating your status lets colleagues know if you’re available or busy. This action keeps everyone in the loop and boosts teamwork and time-management.

When you adjust your status on Microsoft Teams, it serves as a visual signal to show if you are ready to chat or not. For example, if you set your status as “Busy”, it tells people you may not be able to reply right away. Alternatively, if you set it as “Available”, it lets them know that you’re free for conversations.

Plus, changing your status saves you from disruptions and distractions. When others see that you’re busy, they are unlikely to bother you. This leads to better focus and productivity.

To emphasize the significance of changing your status, here’s a true story. One of my colleagues was working on a project when he got lots of messages. But, because he hadn’t updated his status, his colleagues thought he was free to talk. Thus, he had too many interruptions and couldn’t finish the job in time.

By simply keeping our statuses updated and accurate in Microsoft Teams, we can stop this from happening. It helps us manage our time well and facilitates communication in the team. So don’t underestimate the power of a maintained status; it is the key to success in the digital workplace.

Steps to change your status in Microsoft Teams

To change your status in Microsoft Teams, follow these simple steps: Open Microsoft Teams, click on your profile picture, select “Set status message,” choose your desired status option, and add a status message if you wish. These straightforward instructions will help you easily update your status in Microsoft Teams.

Step 1: Open Microsoft Teams

Gain access to the Microsoft Teams domain! Let’s explore how to get in:

  1. Head to the desktop and search for the Teams icon.
  2. Click it, and enter the realm of Teams.
  3. Alternatively, go to the taskbar and click on the icon.
  4. Or press Windows key + Shift + T for a speedy launch!

Once you’re inside, ensure your net connection is steady. Don’t let chances pass you by – act now to change your status and connect with others!

Step 2: Click on your profile picture

  1. Go to the top right corner and click on your profile picture.

  2. A dropdown menu will appear – click “Set Status” at the bottom.

  3. A pop-up window will appear with various options. Select the one you want, or choose “Custom Status” to make your own.

  4. If you pick “Custom Status”, a text box will appear to enter your message.

  5. Click “Done” to save your changes.

Remember that Microsoft Teams has pre-set status options like Available, Busy, Away, and Do Not Disturb, plus the ability to manually set a custom status.

Fun Fact: Changing your status in Microsoft Teams helps you communicate availability and current focus to colleagues. It boosts team collaboration!

Step 3: Select “Set status message”

To modify your status message in Microsoft Teams, here’s what to do:

  1. Open the Teams app.
  2. Click on your profile pic in the top right corner.
  3. Select “Set status message” from the drop-down.
  4. Type in your desired message, like “Out of office” or “Working remotely”.
  5. Decide who you want to show the message to – everyone or someone specific.
  6. Hit the checkmark icon to save it.

Pro Tip: Update your status message regularly to let people know what you’re up to and provide important info on your current situation or tasks.

Step 4: Choose your desired status option

Need to update your status in Microsoft Teams? Here’s how to do it:

  1. Click the profile pic in the top right corner.
  2. Select “Set Status” from the dropdown menu.
  3. A pop-up window will show up with various options.
  4. Choose one – Available, Busy, Do Not Disturb, or Away.
  5. Your choice will be seen by other team members.

Plus, you can customize your status with a personal message. This helps provide more info about your availability.

Don’t miss out! Use this feature to boost productivity and communicate better with your team. Start now!

Step 5: Add a status message (optional)

  1. Open the Microsoft Teams app.
  2. Click your profile pic in the top right corner.
  3. Select ‘Set status message’ from the dropdown menu.
  4. Type in your desired message and click ‘Done’ to finish.

You can include extra info that will help others understand why you’re not available or when you’ll be back. Keep it brief and informative.

Adding a status message is optional, but it can make a big difference in team communication. So, don’t miss this great opportunity!

Tips for effectively using Microsoft Teams status

To effectively use Microsoft Teams status and optimize your communication, follow these tips. Be clear and concise with your status messages, regularly update your status, and utilize status settings for focused work or availability. This will help you communicate your availability and intentions to your team more effectively.

Be clear and concise with your status messages

Today’s work environment is fast-paced. So, it’s crucial to be clear and concise with status messages on Microsoft Teams. Communication is key for successful collaboration and productivity. Here’s a 3-step guide to master this art:

  1. Pick the right status: Make sure it reflects your availability or task. Avoid vague statuses and choose specific ones like “In a meeting until 2 PM” or “Working on a deadline“.
  2. Keep it short: Brevity is essential. Be direct and avoid unnecessary details.
  3. Use emojis wisely: Add creativity and personality, but don’t overshadow the message.

Remember to update your status regularly. It helps teammates stay informed of availability and priorities.

Let me share a story that highlights the importance of clear and concise status messages. During a project deadline, a team member forgot to update his status. Miscommunication caused delays. The lesson? Always be clear and concise with status updates on Microsoft Teams!

In conclusion, it’s vital to be clear and concise with Microsoft Teams’ messages. By following these steps and sharing accurate updates, you can ensure smooth communication and maximize productivity within your team. So, keep your status clear, brief, and informative!

Update your status regularly

Keep your Microsoft Teams status updated for better communication and collaboration. It’s a must to show your availability, working location, and when you’re focused. You can add personalized messages too. Update regularly for seamless team collaboration and higher productivity.

Before modern communication tools, colleagues used to rely on physical presence or calling to know each other’s availability. Now with remote work and global teams, updating online statuses is key. This shows how important it is to update our Microsoft Teams statuses in the professional world today.

Utilize status settings for focused work or availability

Use Microsoft Teams’ status settings to maximize your productivity and be reachable! For instance, select “Focused Work” when you need some uninterrupted time. Opt for “Available” when you’re open to collaboration. Select “Do Not Disturb” to keep notifications and calls muted during a critical task or meeting. Or set your status to “Away” when taking a break or stepping away from work.

You can also customize your status with messages and duration. Schedule “Quiet Hours” or manage notification settings according to your preferred working hours and preferences. Plus, you can enable the “Out of Office” setting to automatically update your status and presence info when marked as out of office in Outlook.

These features help create a harmonious work environment where colleagues respect each other’s focus time and availability.


Professionally summarizing the article’s major points, we can draw the following conclusions about changing status in Microsoft Teams:

  • You can select from various statuses, such as available, busy, away, or do not disturb.
  • Teams can update your status based on your Outlook calendar or activity.
  • You can also use custom status messages for more context.

Plus, you can set different status settings for each team or channel. This gives you freedom to manage availability and notifications for all projects and departments.

For optimal use of the status feature, make sure to regularly update it. This helps everyone stay informed about when you are available or busy with important tasks. In turn, this encourages better communication and collaboration.

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