How to Create a Microsoft Form in SharePoint

Microsoft Forms is a powerful tool that makes it easy to create surveys, quizzes, and polls. It integrates with SharePoint, so users can quickly give feedback and collect data. Forms are customizable, allowing you to match them to your organization’s branding. You can even add images or videos to enhance the user experience.

One interesting feature of Microsoft Forms in SharePoint is the ability to embed forms into webpages or SharePoint sites. This makes it easy for users to answer questions without leaving the page.

Now, here’s an interesting story about Microsoft Forms in SharePoint. A large multinational corporation needed employees to provide feedback on training programs. Previously, they used paper-based surveys, but it was tedious and time-consuming. With Microsoft Forms in SharePoint, the process became smoother. Forms were embedded in the department’s SharePoint site, and responses were collected and analyzed. This provided helpful insights and improved training programs.

Understanding Microsoft Forms in SharePoint

Microsoft Forms and SharePoint – a match made in heaven! With its user-friendly interface and extensive customization options, creating forms with Microsoft Forms is a breeze. From gathering feedback to organizing events, this indispensable tool enables users to easily design personalized forms that align with their needs. Plus, they integrate seamlessly with other Office 365 applications, so embedding forms within SharePoint sites is simple.

The diverse set of question types, such as multiple-choice, text entry, rating scales, and more, ensures you can tailor forms to gather precise feedback. And with branching logic capabilities, you can create dynamic question paths based on respondents’ answers. Plus, validations and response limits guarantee data accuracy and prevent survey bias.

Furthermore, Microsoft Forms opens up a world of possibilities for automating tasks associated with form submissions. Email notifications, forwarding form responses, and real-time data delivery – the sky’s the limit!

In short, with Microsoft Forms and SharePoint, businesses can collect valuable insights and optimize their workflows.

Steps to Create a Microsoft Form in SharePoint

Creating a Microsoft Form in SharePoint is easy. Follow these steps:

  1. Access your SharePoint site and go to the desired spot where you want to create the form.
  2. Click “New” and select “Forms for Excel” from the drop-down menu.
  3. A new tab will open. Customize the form by adding questions, options, and formatting.
  4. When done, click the “File” tab and choose “Save & Send”. Select “Publish to SharePoint” and save it.
  5. Adjust permissions to choose who can access and respond to the form.
  6. Share the link or embed the form so users can fill out.

To enhance user experience:

  • Keep the form concise and focused. Use clear language for each question.
  • Utilize various question types.
  • Use conditional branching for personalized experience.
  • Regularly review responses to make informed decisions.

By following these steps, you can create a Microsoft Form in SharePoint that collects valuable data while ensuring a smooth user experience.

Sharing and Embedding the Microsoft Form in SharePoint

Sharing and embedding Microsoft Forms in SharePoint can be easy. With this guide, you can seamlessly integrate your form into your SharePoint site. Here’s what to do:

  1. Open the Microsoft Form.
  2. Click “Share” at the top right corner.
  3. Select “Embed” to generate an embed code.
  4. Customize the size and layout.
  5. Copy the embed code.

Then, for SharePoint:

  1. Open the page where you want to embed the form.
  2. Click “Edit” or “Edit Page”.
  3. Add a web part by clicking “+ Add a web part”.
  4. Search for and select the “Embed” web part.
  5. Paste the embed code into the field.
  6. Save and publish.

Voilà! Your Microsoft Form is embedded in SharePoint, ready to share.

You can also maximize use of Forms in SharePoint by creating workflows with Power Automate.

Take this story: A Fortune 500 company needed feedback from their employees. By embedding a Form on their SharePoint intranet, they streamlined the feedback process and saved time. All responses were in one place for analysis and reporting.

Don’t miss out! Leverage the integration of Microsoft Forms and SharePoint. Start sharing and embedding forms today to boost collaboration and streamline data collection.

Analyzing and Collecting Responses

Analyzing and Collecting Responses in Microsoft Forms on SharePoint is essential. Make the most of it!

  • Gain insights with response summary, charts, graphs.
  • Export data to Excel or other tools for advanced data processing and visualization.
  • Easily filter and sort responses.
  • Enable notifications for new responses.
  • Be confident that respondent data is secure and compliant.
  • Share reports or give access to analytics dashboard for collaboration and sharing results.
  • Review and interpret collected responses.
  • Identify patterns, trends, or areas of improvement.
  • This continuous analysis refines future forms and enhances user experience.
  • Unlock potential within response data and empower organization’s success.
  • Start analyzing form data now!


In the SharePoint world, it’s key to know how to craft a Microsoft Form. You now can make forms that meet your demands. This knowledge helps you collect and study data better.

Diving deeper into Microsoft Forms in SharePoint, you’ll see that using advanced features can boost your form’s capabilities. For example, you can use branching logic and real-time collaboration to design forms that respond to user input easily.

And when you join Power Automate with your Microsoft Forms, you can automate processes and save loads of time. Think of being able to trigger activities based on certain form submissions or sending confirmation emails right away. The opportunities for streamlining are endless.

One Microsoft Forms in SharePoint user, Alex, got a lot out of these advanced features. He worked at a large company that relied heavily on data collection. With lots of results coming in daily, time was gold.

Alex used branching logic in his forms to customize questions based on answers. This gave users a more tailored experience and him more useful info to review. His integration of Power Automate allowed him to automate report production and distribution, which saved him hours of manual labor.

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