How to Create Breakout Rooms in Microsoft Teams

Microsoft Teams is a leading platform for businesses and organizations. It’s standout feature? Breakout Rooms! Let’s explore how to use this dynamic function.

Creating Breakout Rooms in Microsoft Teams is easy! Divide participants into smaller groups for better brainstorming, discussion, or workshops. This enables participants to contribute their thoughts and ideas more effectively.

First, schedule or open a meeting on the platform. Then, locate the “Breakout Rooms” at the bottom control bar. Click to open the Breakout Rooms panel.

You can assign participants to rooms automatically or manually. If you select manual, you can drag and drop names into specific rooms.

Microsoft Teams offers timers for breakout sessions too. This ensures discussions stay on track and within the allotted time.

We know how to create Breakout Rooms in Microsoft Teams. But did you know this feature started as a third-party app? User feedback and demand prompted Microsoft to integrate the function directly into the platform, showing their commitment to user needs and preferences.

Overview of Microsoft Teams breakout rooms

Microsoft Teams breakout rooms are an awesome way to foster collaboration. The host has total control over the rooms and can assign participants, set time limits, and even join any room if needed.

Once the rooms are created, participants will automatically be assigned to them. They can easily switch between different rooms during the meeting. This feature is great for larger teams or classrooms.

A unique detail about Teams breakout rooms is they have integrated tools for collaboration. Participants can share screens, work on documents in real-time, or use the digital whiteboard. This makes the experience more interactive.

Take advantage of this amazing feature! Breakout rooms not only improve collaboration but also give a sense of inclusivity and participation. So, create breakout rooms for your next meeting and experience the positive impact it has on engagement and productivity.

Effective communication and collaboration are essential. Whether in a business setting or virtual classroom, explore Teams breakout rooms and unlock creativity and productivity.

Step 1: Accessing breakout rooms in Microsoft Teams

Accessing breakout rooms on Microsoft Teams is easy! Here’s how:

  1. Open the app on your device.
  2. Log in, go to the team or meeting you want.
  3. Look for the bottom toolbar & click on the ellipsis button.
  4. Select “Breakout Rooms”.
  5. A new window will open.
  6. Create rooms, assign participants and manage the settings.
  7. You’re all set!

Note: Functionality of breakout rooms may depend on the plan and subscription.

Fun fact: Gartner reported in 2020 that Microsoft Teams has over 115 million daily active users!

Step 2: Setting up breakout rooms

Creating breakout rooms in Microsoft Teams is essential for successful virtual meetings. Here’s a straightforward guide to help you get started:

  1. Start by joining the meeting you want to set up breakout rooms for. Then, click the three dots (…) at the bottom of the screen and select “Breakout Rooms”.
  2. A panel will appear on the right. Choose how many breakout rooms you want and assign participants either manually or automatically.
  3. To assign manually, click the “+” icon next to each room’s name and select the participants from the list.
  4. Or, click the “Automatically” button and Microsoft Teams will randomly assign participants to each room.
  5. As a meeting organizer or moderator, you control when to start and close the breakout rooms during the session.

Don’t miss out on this handy feature! Use it for engaging discussions with your team or students. Create breakout rooms today and boost your online meetings!

Step 3: Managing breakout rooms during a meeting

Managing breakout rooms during a meeting is a must-have for efficient collaboration and engagement. Here’s a step-by-step guide to guide you:

  1. Assigning participants: Who should be in each room? Consider skills, roles, and topics.
  2. Creating breakout rooms: In Teams, click “Breakout Rooms” and choose the number of rooms and participants.
  3. Opening breakout rooms: You can open them manually or set a time for automatic opening.
  4. Moving between rooms: As the organizer, visit any room anytime. Provide support, answer questions, offer guidance.
  5. Announcements and reminders: Communicate to all participants in each room using the “Announcements” feature.
  6. Closing breakout rooms: Close them to bring everyone back to the main meeting space. Share insights and conclusions.

Finally, provide feedback or ask for participant feedback after each session. This is a great way to reflect and improve.

Ensure a successful collaborative experience by managing breakout rooms with attentiveness and responsiveness.

Step 4: Conducting activities in breakout rooms

Gain maximum collaboration and engagement among participants by conducting activities in Breakout Rooms in Microsoft Teams. Here’s a guide on how to make the most of it:

  1. Step 1: Assign tasks.
    Divide people into breakout rooms using the Teams interface. Give clear instructions. Assign specific tasks or discussion topics to each group.
  2. Step 2: Facilitate talks.
    Encourage active participation. Promote sharing of ideas and diverse perspectives. Utilize features like screen-sharing and whiteboarding for enhanced collaboration.
  3. Step 3: Monitor progress.
    As an organizer, you can hop between breakout rooms. Monitor progress. Address any queries or provide guidance as needed. Foster an inclusive and respectful environment.

Task allocation, facilitating discussions, monitoring progress—the success of conducting activities in breakout rooms lies in these.

Additionally, use polls or quizzes from Microsoft Teams to keep participants engaged and enhance their learning experience.

Make virtual meetings more interactive and productive with breakout rooms. Harness the power of collaborative work—try it today!

Shift from passive observers to active contributors. Implement strategies in your next virtual meeting. Start creating breakout rooms in Microsoft Teams now!

Step 5: Wrapping up breakout rooms

To end your Microsoft Teams’ breakout room sessions, follow these steps:

  1. Tell how much time’s left: Notify participants how much time is left before the session finishes.
  2. Give warning: Alert when there are only a few minutes left.
  3. Prompt to save work: Encourage participants to save any work or conversations that need to be kept before leaving the breakout rooms.
  4. Close rooms: Press the “Close Rooms” button to end all breakout room sessions together.
  5. Summarize key points: When everyone returns to the main meeting, give a brief summary of the main learnings from each breakout room.
  6. Offer to ask questions: Let participants ask any last questions or share their insights from the breakout room talks.

Keep in mind, finishing breakout rooms correctly makes sure a smooth return to the main meeting and helps sum up the learnings from each group.

A useful tip is to assign somebody in each breakout room as a notetaker to take down important ideas and observations during the discussion.

Fun fact: Breakout rooms are a necessary feature in virtual collaboration tools like Microsoft Teams (source: Microsoft Teams website).


In conclusion, utilizing breakout rooms in Microsoft Teams is an amazing way to increase collaboration and efficiency during virtual meetings. By breaking up participants into smaller groups, more concentrated conversations and ideation can take place.

When setting up the meeting, the number of rooms and who joins them can be determined manually or randomly. This allows everyone to have an equal chance to contribute and share their thoughts. Every breakout room is independent, providing a private area for people to work together without any disturbances.

Moreover, breakout rooms offer a range of functions to help collaboration within each group. Participants can show their screens, chat with each other in private, and even indicate that they need help. These tools make the experience almost as good as if everyone were in a real meeting room.

To manage breakout rooms effectively, establish objectives and rules ahead of time. Explain the goal of the breakout sessions to people clearly and give them any materials or resources they need prior to it. This will make sure everyone is on the same page and get the most out of each breakout room.

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