How To Get Public Url For Smartsheet

Are you looking to share your Smartsheet publicly? Look no further, because with these simple steps, you can easily obtain a public URL for your Smartsheet. Don’t miss out on the opportunity to effortlessly share your project or data with others. Read on to find out how.

What Is Smartsheet?

Smartsheet is a cloud-based project management and collaboration tool that enables teams to effectively plan, track, and automate their work. It offers a centralized platform for organizing tasks, managing timelines, and sharing information. With features such as Gantt charts, automated workflows, and real-time collaboration, Smartsheet helps teams streamline their work processes and increase productivity.

Whether you are overseeing a small project or a large-scale initiative, Smartsheet provides the necessary tools and flexibility to cater to your specific needs. So, what exactly is Smartsheet? It is a powerful tool that empowers teams to work smarter and efficiently achieve their goals.

How to Get a Public URL for Your Smartsheet?

Are you looking to share your Smartsheet with others, but don’t want them to have access to all your sheets? You’re in luck! In this section, we’ll walk you through the simple steps on how to get a public URL for your Smartsheet. By following these steps, you can easily share a specific sheet with others without giving them access to your entire Smartsheet account. Let’s get started!

Step 1: Open Your Smartsheet

To access your Smartsheet, please follow these steps:

1. Sign in to your Smartsheet account using your username and password.
2. Once you have successfully logged in, you will be directed to your Smartsheet home page.
3. Click on the “Sheets” tab located at the top of the page.
4. You will see a list of all your available sheets. Choose the one you wish to open by clicking on its name.
5. The selected sheet will open in a new tab, allowing you to view and make any necessary edits.

Remember to save any changes before closing the sheet.

For a more efficient experience, consider using keyboard shortcuts to navigate and perform actions within your Smartsheet account. These shortcuts can help increase your productivity and save time.

Step 2: Select the Sheet You Want to Share

To select a sheet you want to share on Smartsheet, follow these steps:

1. Open your Smartsheet account.
2. Navigate to the sheet you want to share.
3. Click on the “Share” button.
4. Adjust the sharing settings to determine the level of access.
5. Retrieve the public URL for the selected sheet.

By following these steps, you can easily choose the specific sheet you want to share with others using Smartsheet’s public URL feature.

Step 3: Click on the “Share” Button

When using Smartsheet, the third step in obtaining a public URL is to click on the “Share” button. Follow this step-by-step guide:

1. Open your Smartsheet account.
2. Select the specific sheet you want to share.
3. Click on the “Share” button.
4. Adjust the sharing settings to determine who can access the sheet.
5. Generate the public URL for the sheet.

Pro-tip: Before generating the public URL, be sure to double-check the sharing settings and permissions to ensure the sheet is shared securely and with the intended recipients.

Step 4: Change the Sharing Settings

Changing the sharing settings in Smartsheet is crucial to managing access and permissions for your shared sheet. Follow these steps to modify the sharing settings:

1. Sign in to your Smartsheet account.
2. Select the specific sheet you wish to share.
3. Click on the “Share” button.
4. In the sharing settings, you can specify who can view or edit the sheet, whether downloading is permitted, and more.
5. Save the changes and you’re all set!

Fact: By customizing the sharing settings, you can effectively collaborate with your team and ensure the appropriate level of access for each user.

Step 5: Get the Public URL

To obtain the public URL for your Smartsheet, follow these steps:

1. Open your Smartsheet.
2. Select the sheet you want to share.
3. Click on the “Share” button.
4. Change the sharing settings to “public”.
5. Get the public URL, which is Step 5 in the process.

Getting the public URL is useful for various purposes, including sharing with non-Smartsheet users, embedding sheets on websites, and creating a public dashboard. There is no limit to the number of public URLs you can have, but be aware of potential security risks. Alternatively, you can explore other options for sharing your Smartsheet without using public URLs.

Why Would You Need a Public URL for Smartsheet?

As a user of Smartsheet, you may have come across the option to generate a public URL for your sheets. But why would you need to do this? In this section, we will discuss the various reasons why having a public URL for Smartsheet can be beneficial. From sharing with non-Smartsheet users to embedding sheets on websites and creating public dashboards, we’ll explore the different uses and advantages of this feature. Let’s dive in and uncover the possibilities of having a public URL for Smartsheet.

1. Sharing with Non-Smartsheet Users

Sharing a Smartsheet with individuals who do not have a Smartsheet account is a simple and convenient process. Follow these steps to share your sheet:

1. Open your Smartsheet account.
2. Select the specific sheet you wish to share.
3. Click on the “Share” button.
4. Adjust the sharing settings to allow access for non-Smartsheet users.
5. Obtain the public URL for the sheet.

Pro-tip: Before sharing with non-Smartsheet users, it is recommended to review the sharing settings to ensure they only have access to the necessary information and features. This helps maintain security and privacy while efficiently collaborating.

2. Embedding Sheets on Websites

To incorporate a Smartsheet on your website, follow these steps:

1. Access your Smartsheet account.
2. Select the desired sheet to share.
3. Click on the “Share” button.
4. Modify the sharing settings to allow for public access.
5. Retrieve the public URL for your sheet.

Embedding sheets on websites can be beneficial for:

• Sharing data with individuals who do not have a Smartsheet account.
• Displaying dynamic sheets on your website.
• Creating public dashboards.

While using public URLs for Smartsheet can be convenient, it is important to consider security risks. Other options for sharing data include using permissions-based sharing within Smartsheet or utilizing third-party embedding tools.

Remember to regularly review and update your sharing settings to ensure the privacy and security of your data.

3. Creating a Public Dashboard

Creating a public dashboard in Smartsheet is a simple process. Follow these steps to get started:

1. Log into your Smartsheet account.
2. Select the sheet you want to include in the public dashboard.
3. Click on the “Share” button.
4. Adjust the sharing settings to allow for public access.
5. Generate the public URL for the dashboard.

A public dashboard can be beneficial for:

1. Sharing data with individuals who do not have a Smartsheet account.
2. Embedding sheets on websites for convenient access.
3. Creating a public overview of project status or data.

Remember to take into account any security risks associated with using public URLs and consider alternative methods if needed.

Is There a Limit to the Number of Public URLs You Can Have?

Is there a limit to the number of public URLs you can have for Smartsheet? You can create multiple public URLs for different sheets or reports and share them with your team or external stakeholders. This allows you to easily collaborate and provide access to specific information without granting full access to your entire Smartsheet account.

As a pro-tip, make sure to manage your public URLs effectively by regularly reviewing and revoking access as needed to ensure the security and privacy of your data.

Are There Any Security Risks with Using Public URLs?

Using public URLs for Smartsheet may pose some security risks. When you make a Smartsheet publicly accessible, anyone with the link can view its contents, which may include sensitive or confidential information. This can lead to unauthorized access or data breaches. It is important to carefully consider what information you share publicly and ensure that appropriate security measures, such as password protection or access controls, are in place. Regularly reviewing and updating access permissions can also help mitigate potential security risks associated with using public URLs.

What Are the Alternatives to Using Public URLs for Smartsheet?

When it comes to sharing Smartsheet documents, there are alternatives to using public URLs. Instead of relying on public URLs, you can use the following options:

1. Share via Email: Send the document directly to individuals or groups via email, ensuring secure and controlled access.
2. Collaborator Access: Grant specific people access to the document by adding them as collaborators within the Smartsheet platform.
3. Shared Workspace: Create a shared workspace where team members can access and collaborate on multiple documents without needing individual public URLs.

By exploring these alternatives, you can securely share Smartsheet documents without relying on public URLs.