How to Move Files in SharePoint

Overview of SharePoint file management

Ready to manage files in SharePoint? No problem!

To move one: click the “…” button, choose ‘move to’, select the destination library/folder/site, and confirm.

To move multiple? Select them all, then follow the same process.

For help finding files? Use the SharePoint search bar!

Keep your content organized by regularly deleting unwanted or outdated files. Pro tip: Utilize metadata and tagging for easier future searches.

Let’s get moving!

Moving files within SharePoint libraries

Moving Files in SharePoint Libraries

To move files within SharePoint libraries, follow these easy steps:

  1. Select the files you want to move: Choose the files that you would like to move by selecting them with your mouse cursor.
  2. Click on “Move”: Once you have selected the files, go to the command bar and click on the “Move” button.
  3. Choose your destination: A pop-up window will open up. Choose the destination folder where you want to move your files and click on the “Move” button.

Additionally, you may want to consider creating a folder structure based on your project or department needs. This allows for greater organization and easier management of files. You can also set permissions to control access to your files, allowing only authorized personnel to access and modify them. By following these suggestions, you can improve your SharePoint experience and keep your files organized and secure.

Selecting files to move in SharePoint is like trying to choose which child to save from a burning building, except with way less emotional attachment.

How to select files to move

Selecting files to move within SharePoint libraries can be easy. To do this, open the document library and choose the files you want to move. Here’s a 3-step guide:

  1. Tick the checkbox next to each file.
  2. To select multiple items, hold down “Ctrl” and click each file.
  3. Tick the checkbox in front of “Name” label to select all items at once.

Remember, selecting too many items can affect system performance. So, only choose what’s needed. When moving or transferring files in SharePoint, don’t delete them from their original location until you’re sure they’ve moved successfully. Ensure permissions are maintained too.

In conclusion, understanding best practices for moving documents in SharePoint will save time and guarantee all data is transferred without a hitch.

It’s amazing that Microsoft didn’t expect SharePoint to be as successful as it is today when it first launched in 2001. It was supposed to be a simple doc management tool, but enterprises saw its potential and used it as a collaboration hub. You don’t need a personal assistant to move files in SharePoint ‚Äî just drag and drop!

How to move files using the drag and drop method

Transfer documents quickly with the drag and drop method! Here’s a 6-step guide:

  1. Open your SharePoint site. Go to the document library.
  2. Click on the file you want to move.
  3. Hold down the mouse button and drag it.
  4. A green plus sign indicates that you’re moving the file.
  5. Release the mouse button to drop it into its new location.
  6. Your file is now in its new spot!

You can also move multiple files at once. Just select them before dragging them over.

If you can’t find the folder or library, use SharePoint’s search function – it helps locate specific folders quickly.

Organize your documents with a clear naming convention. This way, you can easily identify and group similar files.

How to move files using the move to command

  1. Select the file or folder you want to move.
  2. Click the “Move To” button at the top of your library.
  3. In the popup, select where to move it.
  4. Click “Move.”
  5. Go to the destination library and make sure it’s there.

It’s that simple! By doing this, you can easily keep your docs organized and accessible.

Take note: When you move a file or folder, all related metadata comes along too. That means any relevant info stays with your document.

It’s worth noting: Microsoft SharePoint has over 190 million users in 2021, making it one of the most popular enterprise content management systems available. If only real life was as easy as SharePoint’s “Move To” command!

How to move files using the copy to command

The Copy To command is the way to go for quick and easy file-shifting within SharePoint libraries! Here’s how it works in 4 simple steps:

  1. Select the file or folder you want to move.
  2. Click the Copy To button in the toolbar.
  3. Pick the destination library or folder.
  4. Click OK and bam! Watch your file or folder teleport to its new location.

A heads up: Copy To will create a duplicate of your file or folder instead of transferring it in its entirety. This means no data loss during the transfer process.

Pro Tip: If you want a different approach, try the Move To command. It’ll do the job too!

Moving files between SharePoint libraries

Moving Documents Across Different SharePoint Libraries

Moving files between SharePoint libraries is a common task for SharePoint administrators. It is essential to report that SharePoint users can move documents between libraries in a few easy steps.

  1. Select the document or documents you want to relocate.
  2. Go to the ‘Files Tab’. From there, choose the ‘Move to’ button in the command group.
  3. Choose the destination library from the drop-down list of available libraries.

One unique detail to remember is that SharePoint does not remove the original document from the source library. It only copies the file to the destination library. This is an advantage if you want to preserve the document’s history.

In a similar tone, it is worth noting that when SharePoint first came onto the market, it was hailed as a revolutionary product that would change how we store and share documents. SharePoint has since become a crucial component of many organizations worldwide, assisting with collaborative initiatives, document management, and organization.

Selecting the right libraries is key, because moving files to your mom’s recipe folder would be a recipe for disaster.

How to select the source and destination libraries

Selecting source and destination libraries in SharePoint can be daunting. But, with the right steps it can be done quickly! Here are 5 simple steps to select your source and destination libraries:

  1. Log in to SharePoint and locate the document library with the files to move.
  2. Check boxes next to the files you want to transfer.
  3. Find the “Move To” button and click it.
  4. A window will appear – browse through the site’s document libraries until you find your desired location.
  5. Then, hit “Move Here“, and you’re done!

If you are transferring large amounts of files at once, it might slow down your system or cause errors. Try smaller batches instead.

Just like choosing an outfit for an event, selecting SharePoint libraries for file transfers needs careful consideration. One of my colleagues once moved important contracts to the wrong library, resulting in lost time and productivity. Make sure to follow our instructions to avoid such mishaps! Finally, a way to move files without breaking a sweat – unless, of course, you move your computer.

How to move files using the move to command

Moving files in SharePoint libraries can be simple with the move to command. Here’s how:

  1. Select the file(s).
  2. Click the “Move to” button.
  3. Choose the destination library.
  4. Pick any subfolders within the library.
  5. Hit “Move” and wait for confirmation.

Don’t forget that links and permissions won’t automatically transfer to the new location. If you’re moving lots of files, it may take some time. So, ensure you have adequate user permission levels and network connectivity. For example, one company moved several essential files but neglected to update links and permissions. This caused confusion amongst their team until they asked IT for help.

By following these steps, anyone can easily and quickly move files between SharePoint libraries with no problems or delays.

Copy to command: For when dragging and dropping is just too ordinary!

How to move files using the copy to command

Copy To is an easy way to move files between SharePoint libraries. Here’s how:

  1. Select the files you want to move by ticking the box next to their names.
  2. Click the “Copy To” button on the top of the page.
  3. In the “Copy” dialog box, select “Choose destination”.
  4. Browse and select the destination library.
  5. Click “Copy” to finish.

Remember, if you check the box ‘Move contents if applicable’, then the file will be removed from the original location. The associated metadata, versions, and permissions will be transferred too.

Pro Tip: Backup important files or test it with non-vital documents first. Make sure users have access rights to both libraries so they can view and edit content without difficulty.

Why not enjoy the excitement of moving files between SharePoint sites instead of going on a stressful vacation?

Moving files between different SharePoint sites

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Moving files between SharePoint sites can be done seamlessly by following simple steps. With these steps, you can transfer files between sites within minutes.

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  1. First, locate the target file you want to move by navigating to the SharePoint site it is currently located in.
  2. Once located, select the file and hit the “Copy” button from the top bar.
  3. Navigate to the destination SharePoint site and hit the “Paste” button from the top bar to move the file.

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In the process of transferring files between SharePoint sites, It is important to note that all user permissions, metadata, and version history associated with the file are retained, making the process seamless and convenient for all users.

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Pro Tip: While moving files within SharePoint, it is advisable to maintain a file structure that allows for easy navigation between sites. This makes the process of locating files easier and saves time.

Choosing the perfect source and destination sites in SharePoint is like picking a needle from a haystack, but with a blindfold on.

How to select the source and destination sites

Choosing your source and destination sites in SharePoint is a major step when transferring files between them. Let’s see how to do it!

  1. Spot the source site – Open the SharePoint site, click the gear icon, and select Site Information. Record the URL of the site.
  2. Pick the destination site – Open another SharePoint site and do Step 1 to save its URL.
  3. Check your permissions – Ensure you have access to both sites before you start.
  4. Access the files – Locate the files you want to move by exploring each site’s document library or using search.
  5. Move files – After selecting the necessary files, click the Move To option under Files tab, then select the target destination from SharePoint Site Picker.

Keep in mind that file links and metadata might be lost when moving files between sites in Sharepoint. So it’s wise to update all related elements once again for easy navigation and use of documents from various sources.

Say goodbye to tedious file transfers – the move to command makes shifting sites in SharePoint a breeze!

How to move files using the move to command

The “Move to” command makes it simple to transfer files between SharePoint sites. Follow these steps:

  1. Navigate to the document library or page that holds the file you want to move.
  2. Select the file.
  3. Tap ‘Move to’ in the ribbon at the top of the screen and choose the destination site.
  4. Your file will now be at its new home.

Note: only documents and other files stored directly in a SharePoint document library are able to be moved with this method. Attachments can’t be moved.

If there are any issues or you need help, contact your SharePoint administrator.

When shifting files between SharePoint sites, remember:

  • Set up suitable permissions for both source and destination sites.
  • Check if any workflows or business processes must be followed before the move.
  • Test non-critical files first – this avoids accidental deletions.

Using the move to command is efficient for shifting files between SharePoint sites. With these steps and best practices, you can make the process smooth and stress-free. Moving files between SharePoint sites has never been simpler – try the “Move to” command today!

How to move files using the copy to command

The Copy to command is ideal for transferring files between SharePoint sites. Here’s how:

  1. Select the files you want to move from the document library.
  2. Click the Copy to command on the ribbon.
  3. Select the location or site you want to move your files to, and click “Copy”.
  4. A confirmation message will appear once the files have been moved successfully.

Be aware: a warning message may appear if you’re transferring files between SharePoint domains. Make sure the destination site has the right privileges, too, or you might run into permission-related problems.

Recently, one of my team members moved all their project documentation into the wrong folder. I recommended the Copy to command, which we used to resolve the issue quickly and accurately. If you need to transfer documents across folders or sites, this command is a great help!

Tips for successful file migration in SharePoint

Tips to Ensure Successful File Transfers in SharePoint

SharePoint is a powerful tool that allows the users to store, organize and share valuable data. If you are planning to migrate your files to the SharePoint platform, then you must ensure that the file migration process is smooth and successful. Here are three tips to ensure a successful and error-free file migration in SharePoint:

  1. Plan and Prepare: Before starting the migration process, it’s essential to plan and prepare. Analyze your data and make a list of files to be migrated. Ensure that you have the required permissions to migrate the files. Furthermore, create a backup of the existing data to be sure that in case of any unexpected errors; you still have access to the original data.
  2. Choose the Right Tools: SharePoint offers several tools to transfer files. Choose a tool that meets your requirements and provides the necessary features. Keep in mind that some tools may not be compatible with some file types or may have limitations on the number of files transferred. Thus, it’s essential to choose the right tools.
  3. Test Migration: Testing the migration process before executing the full-scale migration is crucial. You can test the process by moving a few files and checking their structure and contents in SharePoint. Testing enables you to identify potential errors or issues that need to be addressed before the full-scale migration.

It’s crucial to ensure that the data remains intact throughout the migration process. SharePoint offers various features like versioning, content types, and metadata to safeguard data integrity. By opting for these features, you can ensure that the data remains secure and in an organized manner.

A little planning and preparation can significantly reduce the chances of errors and downtime while migrating files to SharePoint. Keeping in mind these tips and taking precautions can help you achieve a successful migration without compromising your valuable data.

Did you know that the migration process requires careful planning and execution? Many users have encountered migration failures due to errors in the planning phase. One such example is a company that migrated critical data to SharePoint without having a backup, resulting in the loss of valuable information. Thus, it’s essential to plan the migration process and keep a backup of the original data to avoid such mishaps.

Why fix a broken link when you can just pretend it was intentional and call it ‘hyperlink art’?

How to avoid broken links

Broken links can cause frustration and confusion for SharePoint users. To dodge this, use these 6 tips:

  • Opt for relative URLs instead of absolute ones
  • Exploit URL redirection tools like URL Rewrite
  • Amend links after file migration
  • Frequently use link checker tools to check for broken links
  • Create custom error pages
  • Hope not to delete or move files that are linked to other files or pages

Alert users about any changes or updates beforehand. Pro Tip: Regularly monitor and track your site’s analytics to find broken links immediately.

Keeping file permissions in SharePoint? It’s like trying to keep a cat in a hat – hard to do, unless you know the drill.

How to ensure file permissions are maintained

Maintaining file permissions during SharePoint migration is essential. To ensure this, here are 6 steps:

  1. Document permission levels for each file/folder in the source system.
  2. Create the same groups and users in the target environment.
  3. Assign the same permission levels.
  4. Test permission levels before migration.
  5. Migrate files/folders, keeping unique permission levels.
  6. Confirm permissions remain accurate after migration.

It’s easy for permission vulnerabilities to arise during migration. So, test and validate permission levels throughout the process.

A company recently migrated to Microsoft 365 and experienced unauthorized access issues due to incorrect user permissions. IT personnel had to go back through all the migrated data and reapply permissions, causing delays in business processes. This demonstrates how important it is to plan and execute SharePoint file migration with sensitive info – in particular, to maintain user permissions accurately.

File version history: Track all your mistakes and successes!

How to maintain file version history during migration

Keep your version history when migrating files to SharePoint! Here’s what to do:

  1. Ensure versioning is enabled in both source and destination libraries.
  2. Include the entire source library in the migration.
  3. Use a migration tool that supports version history transfer.

If you move or rename files outside of their original library during migration, the version history will be lost. To prevent this, pay attention to file location and name conventions.

Also, back up all files before migrating. This will help if anything goes wrong during the transfer.

So, out with the old and in with the new – unless you’re a hoarder who loves their 90s floppy disks!

Best practices for cleaning up old files after migration

Maintaining your SharePoint environment? Cleanup old files after migration is essential. It helps your team work more efficiently, plus improves the overall experience. Here’s how to do it:

  1. Find duplicate files. Use tools like SharePoint Manager or Powershell to locate them. Delete with caution – don’t delete any critical documents!
  2. Archive old files. Move unnecessary docs to an archived state – view only, no edits.
  3. Check for unused files. Look for docs not accessed in a long time. Remove if not relevant.
  4. Retain important files. Keep docs required by law, compliance standards, business continuity plans.
  5. Utilize metadata & search. Apply metadata tags to improve search. Users can find info they need.
  6. Communicate with stakeholders. Let them know about cleanup plan & teach best practices for organizing files.

Plus, use reports/analytics to regularly audit data within SharePoint to monitor environment health.

Oh, and heads up: Microsoft states OneNote notebooks cannot be migrated via SharePoint! That took one company two days of testing to figure out. So, make sure to read between the lines with tech integrations.

Then you won’t need endless coffee-fueled coding sessions or sleepless nights!


For effective file transfers in SharePoint, it is essential to understand the basics. Familiarize yourself with the document library view and utilize drag & drop tools to make the process simpler. Also, create folders within SharePoint for easy organizing and faster document searches.

Be mindful that moving files may affect permissions or links between documents. It is advisable to copy the documents to a new location before deleting them from their original folder.

Utilize SharePoint’s version history feature. This gives a safety net for accidental deletions or changes made during the transfer process. It also allows restoring of previous versions of documents if needed.

In conclusion, transferring files in SharePoint needs careful consideration and attention to detail. With proper planning and use of available features, the process can be efficient and easy for users.

Frequently Asked Questions

1. How do I move files in SharePoint?

Simply select the file or files you wish to move, click on the “Move to” button, and select the destination folder from the dropdown menu. Alternatively, you can drag and drop files from one folder to another.

2. Can I move files across different SharePoint sites?

Yes, you can move files across different SharePoint sites as long as you have the necessary permissions. Simply select the file or files you wish to move and select the destination site from the “Move to” dropdown menu.

3. Can I undo a file move in SharePoint?

Yes, you can undo a file move in SharePoint by clicking on the “Undo” button that appears after a successful move. You can also move the file back to its original location.

4. How can I move a large number of files in SharePoint?

You can move a large number of files in SharePoint by selecting multiple files at once using the Shift or Ctrl key, or by clicking on the checkbox in the header of the file list. You can then move all selected files to the desired location.

5. What happens to file links after I move files in SharePoint?

File links will be updated automatically after a successful move in SharePoint. However, it is recommended to test the links to ensure they work as expected after the move.

6. What should I do if I don’t have the necessary permissions to move files in SharePoint?

If you don’t have the necessary permissions to move files in SharePoint, you should contact your site administrator or IT department to request the required permissions.

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