How To Print Docusign Document

If you’ve ever wondered how to print a DocuSign document or why you might need to, you’ve come to the right place.

In this article, we will cover everything you need to know about printing a DocuSign document, from how it works to the benefits of having a physical copy.

We’ll also explore alternatives to printing, troubleshooting tips, and whether you can print a DocuSign document without signing it.

So, let’s dive in and demystify the process of printing your electronic signature documents.

What is DocuSign?

DocuSign is a popular electronic signature platform that allows users to securely sign, send, and manage documents online.

It offers a wide range of features, such as the ability to easily upload documents, add signature fields, and set signing order. With DocuSign, users can automate the document signing process, reducing the need for printing physical copies and minimizing the time and resources required for manual handling. Its secure encryption technology ensures the authenticity of signatures, making it a trusted solution for businesses and individuals alike. DocuSign has revolutionized the way people sign agreements, contracts, and forms in the digital age, simplifying workflows and improving efficiency.

How Does DocuSign Work?

DocuSign operates by allowing users to upload documents, add signature fields, and send them electronically for signing.

Once the document is uploaded and signature fields are added, users can easily customize the signing process by setting the signing order and adding additional fields like checkboxes or date fields. Recipients receive a notification and can sign the document with just a few clicks, eliminating the need for printing signed copies. This streamlines the entire signing process, making it quick and convenient for both the sender and the signer. DocuSign ensures the security of e-signed documents through encryption and authentication measures, providing a secure platform for digital signature files.

Why Print a DocuSign Document?

Printing a DocuSign document can be necessary for creating physical copies of signed agreements, contracts, or executed documents.

These printed copies serve various important purposes, such as meeting legal requirements, providing offline access to critical information, and facilitating organized record-keeping for future reference.

In many jurisdictions, having a physical copy of a signed agreement is essential for legal validity and enforceability. Some individuals prefer having tangible copies of important documents for their personal records or as backups in case of technological failures.

Printing DocuSign documents can also be useful when sharing the agreements with parties who may not have access to digital platforms or when a hard copy is required for a specific process or transaction.

How to Print a DocuSign Document

  1. First, access the signed document in your DocuSign account.
  2. Once logged in, locate the completed document in your list of signed files.
  3. Next, click on the document to open it.
  4. After opening the document, navigate to the top right corner of the screen and find the ‘More’ option.
  5. Click on ‘More’ and then select ‘Download.’
  6. Choose the format in which you want to download the document as this will impact its print quality.
  7. Once the document is downloaded, open it on your computer and proceed to the next step for selecting print settings.

Step 1: Open the DocuSign Document

The first step in printing a DocuSign document is to open the file within the DocuSign platform.

Accessing and opening a DocuSign document for printing is crucial as it allows you to review the signed content before finalizing the print. Once you’ve opened the file in the platform, navigate to the ‘More’ option and select ‘Print’ to initiate the printing process. This step ensures that you have a hard copy of the signed document for your records or any required submissions. By following these simple steps, you can efficiently print your signed DocuSign documents without any hassle.

Step 2: Click on the Print Button

After opening the DocuSign document, locate and click on the ‘Print’ button to initiate the printing process.

This straightforward action within the DocuSign interface streamlines the process of obtaining physical copies of electronically signed documents. Once you click on the ‘Print’ button, a Print dialog box typically appears, allowing you to select your preferred printer and adjust any printing settings. This user-friendly feature ensures that you can easily convert your e-signed contracts or agreements into tangible paperwork with just a few clicks.

The seamless integration of electronic signatures with traditional printing methods enhances the overall efficiency and accessibility of managing important documents.

Step 3: Select the Printer and Print Settings

Choose the desired printer and adjust the print settings according to your preferences before proceeding to print the DocuSign document.

To ensure that your digital signature documents are printed with the highest quality and accuracy, it is important to select a printer that can handle the specific requirements of your document.

Make sure the printer is connected and turned on, then open the print dialog box. Set the paper size, orientation, and quality settings to match the document specifications. Check the preview to see how the document will look when printed.

Once you have customized the settings, click ‘Print’ to generate the hard copy of your authenticated signature.

Step 4: Print the Document

Click on the ‘Print‘ option to finalize the process and obtain a hard copy of the DocuSign document with electronic signatures.

Upon clicking the ‘Print‘ option, the DocuSign platform will prompt you to confirm the printing settings and preferences. Ensure that the document layout is suitable for printing and that the electronic signatures are replicated accurately on the hard copy.

Once all settings are verified, proceed to execute the final print command. This step initiates the production of a physical copy that mirrors the electronic document, preserving the integrity of the electronic signatures throughout the transition to paper format.

Can You Print a DocuSign Document Without Signing It?

Yes, you can print a DocuSign document without signing it, allowing you to generate copies of agreements or contracts with electronic or digital signatures.

Printing unsigned DocuSign documents provides a convenient way to have physical copies of electronically-signed agreements on hand for record-keeping or reference purposes. This feature is especially beneficial when you need to provide hard copies of contracts that were digitally signed. By printing these documents, you can create a tangible version of the agreement that can be easily shared or stored offline. This process ensures that you have a backup of the electronically signed document in case of any technical issues with the digital version.

What Are the Benefits of Printing a DocuSign Document?

Printing a DocuSign document offers several advantages, including creating certified copies with e-signatures and facilitating document management.

Certified copies generated through printing help ensure the authenticity and integrity of important documents, which is crucial for legal and compliance purposes. Printing signed paperwork allows for easy verification of signatures, leading to enhanced security and confidence in the validity of agreements. By utilizing technology to print DocuSign documents, businesses can streamline their record-keeping processes, saving time and effort in organizing and storing essential paperwork for future reference.

Physical Copy for Record Keeping

Printing DocuSign documents provides a tangible record for record-keeping purposes, ensuring easy access to agreements with electronic signatures.

The physical copies serve as a reliable backup in case of any digital mishaps, offering a sense of security and permanence to important agreements. Having hard copies readily available allows for quick reference without the need for electronic devices or internet connection. Printed documents with electronic signatures are widely accepted in legal proceedings, demonstrating their validity and authenticity. This practice bridges the gap between the digital and physical worlds, combining the convenience of electronic signatures with the assurance of traditional documentation.

Easy to Share with Non-DocuSign Users

Printed DocuSign documents can be conveniently shared with individuals who are not part of the DocuSign platform, allowing easier dissemination of contracts with digital signatures.

This feature offers great versatility in the way contracts can be distributed, making it simple for users to print out signed documents and provide physical copies to clients or collaborators who may prefer hard copies. With the ability to easily convert digital signatures into tangible paperwork, users can ensure seamless communication and collaboration with all parties involved in the contract signing process. This convenient method enhances accessibility for those who may not be accustomed to handling digital documents, bridging the gap between traditional paperwork and efficient digital solutions.

Proof of Signature for Legal Purposes

Printed DocuSign documents serve as concrete evidence of signatures for legal validation, ensuring the authenticity of legal documents with e-signatures.

These printed copies not only act as tangible proof of agreements made electronically, but they also hold weight in court proceedings as valid documentation. In the legal realm, the physical presence of a signed document can provide a sense of security and permanence, especially when dealing with sensitive contracts or transactions. This physical record serves as a backup in case of any disputes or discrepancies regarding the digital signature. Having a printed version can help in situations where parties involved may require a hard copy for their records or for more traditional review processes.

What Are the Alternatives to Printing a DocuSign Document?

Apart from printing, there are alternative methods to access and share DocuSign documents, such as downloading them as PDF files or forwarding them via email.

Downloading DocuSign documents as PDFs offers the advantage of retaining the original formatting and layout of the document, making it ideal for preserving the integrity of contracts, agreements, or any other important paperwork. This method is valuable for situations where a recipient needs to view the document offline or print it out without any changes.

On the other hand, forwarding DocuSign files via email allows for quick and convenient sharing with multiple parties, facilitating collaboration and decision-making processes efficiently.

Downloading the Document as a PDF

One alternative to printing a DocuSign document is to download it in PDF format, allowing for easy access and digital storage of the signed file.

This method eliminates the need for physical storage of paper documents, making it convenient to organize and retrieve files digitally. By saving DocuSign documents as PDFs, individuals can easily share them via email or store them on various devices such as smartphones, tablets, or computers. The PDF format ensures that the document retains its original formatting and can be viewed across different platforms without compatibility issues. It also provides a secure way to protect sensitive information through password protection and encryption.

Forwarding the Document to an Email

Another option to share a DocuSign document is by forwarding it to an email address, ensuring quick and convenient delivery to the intended recipient.

This process is straightforward and efficient, allowing users to simply select the signed document, click on the option to forward via email, and enter the recipient’s email address. Within seconds, the signed paperwork is on its way to the designated party, eliminating the need for printing, scanning, or mailing physical copies.

By utilizing this method, businesses and individuals can save valuable time and ensure that important contracts and agreements are swiftly shared and received.

What to Do If You Encounter Issues While Printing a DocuSign Document?

If you face challenges while printing a DocuSign document, there are several troubleshooting steps you can take to resolve the issue.

  1. One common issue that users encounter when printing DocuSign documents is related to printer settings. Ensure that your printer is properly connected, has enough paper and ink, and is set as the default printer.
  2. Updating your printer drivers and software can often address compatibility issues. If the problem persists, it might be beneficial to check for software updates on your computer or mobile device.
  3. Should you require further assistance, do not hesitate to reach out to the DocuSign Support team for specialized help in troubleshooting any technical hitches you may come across.

Check Printer Settings and Connection

Ensure that your printer is correctly configured and connected to resolve any issues related to printing DocuSign documents.

  1. To verify your printer settings, access the control panel on your computer and navigate to the devices and printers section.
  2. Confirm that your printer is set as the default device and that it is online.
  3. Check the printer preferences to ensure that the paper size, quality settings, and other options match your printing needs.
  4. Inspect the connection between your printer and computer to ensure there are no loose cables or network issues causing disruptions in communication.

Proper configuration and connection play a crucial role in ensuring smooth printing operations and preventing delays in generating important documents.

Update Adobe Reader/ Acrobat

Keeping Adobe Reader or Acrobat updated can address compatibility issues and enhance the printing experience with DocuSign documents.

  1. Regular updates for Adobe Reader or Acrobat are essential to ensure seamless integration with the advanced printing features of DocuSign. By staying current with the latest software versions, users can enjoy improved performance, increased security, and access to new functionalities.
  2. These updates not only help in preventing potential errors or crashes but also guarantee a smooth workflow when printing, signing, or sharing documents using the DocuSign platform.
  3. Embracing software updates is key to maximizing productivity and optimizing the overall user experience.

Contact DocuSign Support

If technical issues persist, reaching out to DocuSign Support can provide expert assistance in troubleshooting and resolving printing problems.

Their knowledgeable support team is equipped to address a wide range of printing challenges, offering personalized solutions tailored to your specific needs.

By contacting DocuSign Support, users can benefit from prompt responses, detailed guidance, and access to resources that enhance their overall document management experience.

The convenience of round-the-clock support ensures that help is available whenever it is needed, guaranteeing a smoother workflow and minimizing disruptions in your daily operations.

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