How To Print Smartsheet Dashboards

Are you struggling to effectively display and share your data from Smartsheet? Look no further! In this article, we’ll show you the simple steps to print your Smartsheet dashboards, saving you time and effort. With data visualization becoming increasingly important in decision making, this guide is a must-read for all Smartsheet users.

What Is Smartsheet?

Smartsheet is a cloud-based platform that enables teams to collaborate, manage projects, and automate workflows in a visual and intuitive manner. It offers a variety of features, including customizable dashboards, Gantt charts, and task management tools. With Smartsheet, teams can easily monitor progress, share files, and communicate in real-time. This versatile tool can be utilized in various industries and departments to streamline processes and increase productivity. Whether you are overseeing a project, tracking sales leads, or coordinating events, Smartsheet provides a flexible and robust solution to meet your needs.

What Are Smartsheet Dashboards?

Smartsheet Dashboards are powerful tools that offer a visual overview of project data and key metrics. They provide users with the ability to track progress, monitor performance, and make well-informed decisions.

With customizable widgets such as charts, graphs, and reports, Smartsheet Dashboards present data in a concise and easily understandable format. This allows teams to collaborate effectively, streamline workflows, and maintain organization.

Whether it’s tracking project timelines, analyzing financial data, or managing resources, Smartsheet Dashboards provide a comprehensive view of important information, helping teams stay on top of their work and achieve their goals.

How Are Smartsheet Dashboards Different from Sheets and Reports?

Smartsheet dashboards differ from sheets and reports in several ways:

  1. Different Purpose: Dashboards provide a visual summary of key metrics and data, while sheets are used for data entry and storage, and reports offer detailed analysis.
  2. Real-Time Data: Dashboards update in real-time, displaying the most current information, while sheets and reports may require manual updates.
  3. Customization: Dashboards allow users to create interactive visualizations and charts, while sheets and reports offer more structured and tabular formats.

To make the most of Smartsheet dashboards, consider the following suggestions:

  • Clearly define your goals and metrics before designing the dashboard.
  • Choose relevant and visually appealing widgets to showcase your data.
  • Regularly review and update the dashboard to keep it relevant.

Why Print Smartsheet Dashboards?

There are several benefits to printing Smartsheet dashboards. Firstly, it allows for easy sharing of information with individuals who may not have online access. Secondly, printed dashboards serve as a physical reminder of goals, progress, and important metrics. Additionally, printed dashboards can be used for presentations or meetings where a hard copy is preferred. Lastly, having a printed version can serve as a backup in case of technological issues or data loss.

Overall, printing Smartsheet dashboards provides convenience, accessibility, and serves as a tangible record of important information. In fact, the importance of printing and physical records has been recognized since the early 20th century, as seen in the use of paper-based systems by businesses and the preservation of physical records in places like the Library of Congress. This allows for access to information from various time periods and serves as a reminder of the relevance of physical records in preserving and sharing information.

What Are the Steps to Print Smartsheet Dashboards?

If you’re looking to print your Smartsheet dashboards for easy reference or to share with others, you’re in luck! With just a few simple steps, you can easily print your Smartsheet dashboards. In this section, we will go through the necessary steps to print your dashboards, including adjusting the view, setting the page size and orientation, adjusting the scale, and finally, previewing and printing the dashboard. Let’s get started!

1. Adjust the Dashboard View

To customize the dashboard view in Smartsheet, follow these steps:

  1. Click on the “View” tab in the top menu.
  2. Select “Dashboard View” from the dropdown menu.
  3. Choose the desired dashboard from the list.
  4. To rearrange widgets, click and drag them to different positions on the dashboard.
  5. To resize widgets, click and drag the edges of the widget to adjust its size.
  6. To remove a widget, click on the “X” button in the top right corner of the widget.
  7. To add a widget, click on the “+” button in the top right corner of the dashboard and select the desired widget.


  • Experiment with different layouts to find the most effective view for your data.
  • Customize the dashboard view to display the most relevant information at a glance.
  • Regularly review and update the dashboard view to ensure it remains useful and up-to-date.

2. Set the Page Size and Orientation

To properly set the page size and orientation when printing Smartsheet dashboards, follow these steps:

  1. Open the Smartsheet dashboard you want to print.
  2. Click on the “Print” option in the toolbar.
  3. In the print settings, select the desired page size, such as A4 or Letter.
  4. Choose the orientation, either portrait or landscape, depending on your preference.
  5. Preview the dashboard to ensure it fits on the selected page size.
  6. Adjust the scale if necessary to fit the entire dashboard on the page.
  7. Once satisfied, click “Print” to print the dashboard.

Fact: Properly setting the page size and orientation ensures that your Smartsheet dashboard is printed accurately and professionally.

3. Adjust the Scale of the Dashboard

To adjust the scale of a Smartsheet dashboard, follow these steps:

  1. Click on the dashboard settings gear icon.
  2. Select the “Scale” option from the dropdown menu.
  3. Adjust the scale percentage to make the dashboard content larger or smaller.
  4. Preview the changes to see how the dashboard will look.
  5. If satisfied, save the changes and exit the settings menu.

Historically, the need to adjust the scale of dashboards arose with the increasing popularity of data visualization. As more organizations embraced dashboards for decision-making, users demanded the ability to customize the size of dashboard elements to fit their specific needs and preferences. This feature has since become a standard offering in dashboard platforms, empowering users to optimize their viewing experience.

4. Preview and Print the Dashboard

To preview and print a Smartsheet dashboard, follow these simple steps:

  1. Adjust the dashboard view to ensure all necessary elements are visible.
  2. Set the desired page size and orientation for the printed dashboard.
  3. Adjust the scale of the dashboard to fit the page appropriately.
  4. Preview the dashboard to confirm that it appears as intended before printing.
  5. Print the dashboard using the preferred printing method.

What Are Some Tips for Printing Smartsheet Dashboards?

Smartsheet dashboards are a powerful tool for visualizing data and tracking progress on projects. However, when it comes to printing these dashboards, there are a few things to keep in mind. In this section, we’ll discuss some valuable tips for printing Smartsheet dashboards. From adjusting the orientation for wide dashboards to utilizing a PDF printer, these tips will help you achieve the best printing quality for your dashboards. Let’s dive in and learn how to make the most out of printing your Smartsheet dashboards.

1. Use Landscape Orientation for Wide Dashboards

When printing wide dashboards in Smartsheet, it is recommended to use landscape orientation for optimal results. Follow these steps to adjust the orientation:

  1. Click on the “File” tab in the top left corner of the Smartsheet dashboard.
  2. Select “Print” from the drop-down menu.
  3. In the print settings, choose “Landscape” as the page orientation.
  4. Adjust other print settings, such as page size and scale, if necessary.
  5. Preview the dashboard to ensure it fits properly in landscape orientation.
  6. Print the dashboard using the selected landscape orientation.

By using landscape orientation, you can ensure that wide dashboards are properly displayed and printed, allowing for easier readability and analysis of the data. Additionally, following these steps will help to ensure that your wide dashboards are printed accurately and efficiently.

2. Adjust the Scale for Better Printing Quality

To improve the printing quality of Smartsheet dashboards, follow these steps:

  1. Adjust the scale: In Smartsheet, go to the Print Settings and modify the scale to properly fit the dashboard content on the printed page.
  2. Preview: Before printing, use the preview feature to see how the dashboard will appear on paper. Make any necessary adjustments.
  3. Page setup: Set the appropriate page size and orientation based on the size and layout of the dashboard.
  4. Print: Once satisfied with the adjustments, proceed to print the dashboard using a printer or a PDF printer.

By adjusting the scale and previewing the dashboard, you can ensure that it will be printed with improved clarity and legibility.

3. Consider Using a PDF Printer

Considering the use of a PDF printer for printing Smartsheet dashboards offers several benefits. Here are the steps to print Smartsheet dashboards using a PDF printer:

  1. Select the desired dashboard view to be printed.
  2. Adjust the page size and orientation to match the printing requirements.
  3. Scale the dashboard accordingly to ensure all content fits on the page.
  4. Preview the dashboard to confirm desired appearance.
  5. Print the dashboard using the option for a PDF printer.

Using a PDF printer allows for effortless sharing and guarantees that the formatting and layout of the dashboard will be preserved. The printed dashboard can easily be shared with others by sharing the PDF file.

John, a project manager, needed to present a dashboard to the stakeholders. He chose to use a PDF printer to print the dashboard and digitally share it with the team. The PDF format enabled him to maintain the design and seamlessly present the information. The stakeholders were impressed with the professional-looking dashboard and appreciated John’s efficient use of a PDF printer.

How Can You Share Printed Smartsheet Dashboards with Others?

You’ve created a visually appealing and informative dashboard in Smartsheet, but how can you share it with others who may not have access to the online platform? In this section, we’ll discuss two simple methods for sharing printed Smartsheet dashboards. First, we’ll explore how to print the dashboard to a PDF file and share it digitally. Then, we’ll cover the traditional method of printing a physical copy of the dashboard to share with others. Keep reading to find out which option works best for your needs.

1. Print to PDF and Share the File

Printing a Smartsheet dashboard to a PDF file allows for easy sharing and collaboration. Follow these steps to print and share a Smartsheet dashboard as a PDF:

  1. Click on the “File” menu in Smartsheet.
  2. Select the “Print” option.
  3. In the print settings dialog box, choose “Print to PDF” as the printer.
  4. Click on the “Print” button to generate the PDF file.
  5. Save the PDF file to your desired location.
  6. Share the generated PDF file with others through email, file sharing services, or other communication channels.

By following these steps, you can easily print your Smartsheet dashboard to a PDF file and share it with others for seamless collaboration.

2. Print and Share a Physical Copy

To print and share a physical copy of a Smartsheet dashboard, follow these steps:

  1. Adjust the dashboard view to include all the necessary information.
  2. Set the page size and orientation to match your printing needs.
  3. Adjust the scale of the dashboard to ensure it fits on the printed page.
  4. Preview the dashboard to check for any formatting issues, then print it.

To share the printed dashboard with others, you can either print to a PDF and share the file electronically or print multiple physical copies.

Fact: Printing physical copies of Smartsheet dashboards allows for easy sharing and collaboration, ensuring everyone has access to important information.

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