How to Recover a Deleted File from SharePoint

Accidentally deleting a file from SharePoint can be gut-wrenching. Don’t panic! There are ways to recover it. Follow this guide to retrieve your precious document and restore your peace of mind.

When a file is deleted from SharePoint, it isn’t gone. It’s moved to the Recycle Bin. To access it, go to your site’s homepage and select “Recycle Bin” from the left-hand menu. Search for the file by name or filter through the bin.

Maybe the Recycle Bin doesn’t have your file. Don’t worry. SharePoint has a versioning feature. This stores previous versions of files. To access them, go to the document library and right-click on the file. Select “Version History” and a list of versions will appear.

If the Recycle Bin and version history don’t have your file, it’s still not too late. Check if your organization has a backup system for SharePoint data. If so, contact your IT department or SharePoint admin for help.

Time is important. The longer you wait, the higher the chance it could be overwritten or permanently removed from backups. Act fast to increase your chances of successful retrieval.

Don’t let a momentary slip-up ruin your productivity. Learn how to recover deleted files from SharePoint and ensure your data remains intact.

Understanding SharePoint and Deleted Files

SharePoint is awesome! You can collaborate and store important files. But what if you delete something by mistake? Don’t worry! You can recover deleted files from SharePoint.

When a file is removed, it doesn’t vanish straight away. Instead, it goes to the Recycle Bin. It will stay there for a certain time. During this period, you can restore the file to its original place.

To recover a deleted file, go to the Recycle Bin. Find the file and select it. Click “Restore” and it will be back in its original location.

Remember, the time a deleted file remains in the Recycle Bin could vary according to your SharePoint settings. So act fast if you realise a significant file was deleted accidentally.

Sometimes, the file may not be in the Recycle Bin. Reasons for this include manual deletion or automatic deletion after reaching the retention period. Don’t give up yet!

SharePoint has version history for files. Even if a file has been deleted from the site and the Recycle Bin, previous versions may still be available for recovery.

Navigate to the document library where the file was stored. Click “Library” in the ribbon menu. You will see “Version History.” Here, find all prior versions of the document. Select the desired version and click on “Restore” to get it back.

Steps to Recover a Deleted File from SharePoint

Lost a file on SharePoint? Don’t panic! Follow these 5 steps to get it back.

  1. Access the Recycle Bin: Log in & go to the site where the file was deleted. Look for the “Recycle Bin” option on the left side menu.
  2. Find the deleted file: Browse through the list of deleted files. You can use the search bar if you remember the name or any details about it.
  3. Restore the file: Select the file and click “Restore”. It will be moved back to its original spot.
  4. Check accessibility: Go back to the original location to see if you can access it.
  5. Empty the Recycle Bin (optional): If everything’s ok, consider freeing up storage space by emptying the bin.

If you can’t find the file in the Recycle Bin, contact your SharePoint admin. Also, remember to backup important files regularly for quick recovery in case of deletion or system failures.

Meet John – a project manager who accidentally deleted a document from SharePoint. He followed the steps & recovered the file just in time for a successful project. Don’t let a deletion become a disaster – with the right procedure, you can win over lost data too!

Best Practices for Preventing Data Loss in SharePoint

Data loss can have serious repercussions for orgs using SharePoint. To stop this, following best practices is essential. One such practice is regular backups. By creating them, you can guarantee that in case of any accidental deletion or system breakdown, your data remains safe and accessible.

Another significant practice is employing version control. This lets you monitor modifications made to documents and revert back to past versions if needed. By doing this, you can fend off data loss and protect the integrity of your files.

In addition, enforcing suitable permissions and access controls is vital. By limiting access to sensitive info and granting permissions dependent on job roles, you can limit the danger of unauthorized deletions or modifications.

Plus, frequently carrying out training sessions for employees can help raise awareness about data loss prevention measures. Teaching staff how to manage documents correctly and highlighting the importance of backing up data can dramatically reduce the odds of accidental deletions.

Installing alerts and notifications can act as an early warning system against potential data loss incidents. By establishing alerts for certain activities like file deletions or modifications, you can be informed right away and take necessary action before significant harm happens.

To conclude, preventing data loss in SharePoint needs a mixture of practices such as regular backups, version control, appropriate permissions enforcement, employee training, and alerts/notification systems. By implementing these measures diligently, organizations can secure their valuable data from unwanted deletion or corruption.

Don’t chance losing your vital information! Follow these best practices for preventing data loss in SharePoint and guarantee the security and availability of your files at all times.


In short, recovering a deleted file from SharePoint is easy. Just follow this article’s steps to restore it to its original or another location!

Remember to regularly back up your data to protect it from accidental deletion or system failures.

Act fast when you realize the file is missing – the sooner you start the recovery process, the better your chance of success.

Learn about SharePoint’s version history feature, too. It allows you to access older document versions and restore specific iterations if needed.

Finally, turn on the recycle bin and educate users on proper file management – it greatly lowers the chance of permanent data loss in SharePoint.

Frequently Asked Questions

Q: Can I recover a deleted file from SharePoint?
A: Yes, you can recover a deleted file from SharePoint by following a few steps.

Q: How do I recover a deleted file from SharePoint?
A: To recover a deleted file from SharePoint, go to the Recycle Bin and find the file you want to restore. Select the file and click on the “Restore” button.

Q: What if the deleted file is not in the Recycle Bin?
A: If the deleted file is not in the Recycle Bin, it might have been permanently deleted. In that case, you can try using the “Second-stage Recycle Bin” or contact your SharePoint administrator for assistance.

Q: Can I recover a previous version of a file in SharePoint?
A: Yes, SharePoint allows you to recover previous versions of a file. Go to the document library, right-click on the file, select “Version History,” and choose the version you want to restore.

Q: Are there any third-party tools available for SharePoint file recovery?
A: Yes, there are several third-party tools available that can help you recover deleted files from SharePoint. Some popular tools include Stellar Data Recovery for SharePoint, SysTools SharePoint Recovery Tool, and Kernel for SharePoint Recovery.

Q: How can I prevent accidental deletion of files in SharePoint?
A: To prevent accidental deletion of files in SharePoint, you can enable versioning and configure recycle bin settings. Additionally, train your team members on proper file management practices to minimize the risk of accidental deletions.

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