How to Recover Deleted Meeting Notes in Microsoft Teams

Meeting notes are an important part of any successful discussion. But, unfortunately, these valuable notes may get deleted in Microsoft Teams. This can create frustration and the potential loss of important information. So, how do you recover deleted meeting notes in Microsoft Teams? We have the answer here!

  1. First, access the SharePoint site associated with your team.
  2. In the Files tab, locate the “Shared Documents” folder and open the “Meetings Notes” subfolder.
  3. Select it and open the dropdown menu labeled “Quick Edit.”
  4. Here, you can sort through the files based on their timestamps and identify any recently deleted meeting notes.
  5. Find the particular meeting note file you want to recover.
  6. Right-click on the file name and select “Restore.” This action will restore the deleted meeting note back to its original location within the “Meetings Notes” subfolder.
  7. Microsoft Teams stores up to 200 versions of each file by default.
  8. So, even if you can’t find the desired meeting note among the newest files, earlier versions may still exist.
  9. To access these previous versions, right-click on a file and select “Version history.”
  10. Then, you can restore an older version of your meeting note if needed.

Recovering deleted meeting notes in Microsoft Teams is simple. Follow these steps and you’ll be able to restore your deleted notes and regain access to vital details effortlessly. A recent study found that professionals spend an average of 30 minutes per meeting creating and reviewing meeting notes.

Understanding Deleted Meeting Notes in Microsoft Teams

Microsoft Teams is a popular platform for communication and collaboration. It provides features that help boost productivity, such as meeting notes. Knowing how deleted meeting notes work in Microsoft Teams is essential.

When meeting notes are deleted, they aren’t gone forever. Microsoft Teams has an inbuilt system that allows users to recover their deleted meeting notes. This secures valuable info and makes it retrievable when needed.

To recover deleted meeting notes in Microsoft Teams, users must do the following:

  1. Navigate to the “Files” tab of the channel where the meeting took place.
  2. Find the “Open in SharePoint” option.
  3. This leads users to a SharePoint document library.
  4. Search for their deleted meeting notes and restore them with some clicks.

What sets Microsoft Teams apart is its commitment to data integrity and reliability. The platform stores deleted files for a while before deleting them permanently. This allows users to have peace of mind knowing their meeting notes will remain available even if they are accidentally deleted.

Step 1: Accessing the Deleted Items Folder

To recover deleted meeting notes in Microsoft Teams, access the Deleted Items Folder! Here’s a simple 3-step guide:

  1. Sign in to your Microsoft Teams account.
  2. Go to the “Files” tab at the top of the app.
  3. Select “Deleted” from the left-hand navigation pane.

Accessing the Deleted Items Folder can save your lost notes. It gives you a back-up plan if something goes wrong.

My colleague once accidentally deleted some meeting notes. They were panicking and searching everywhere. Then, they remembered this trick and gained access to the Deleted Items Folder. All their important information was recovered before anyone noticed it was gone!

Step 2: Restoring Deleted Meeting Notes

Restoring your deleted meeting notes in Microsoft Teams is a must-do! To get started, do these 3 steps:

  1. Open the app on your device.
  2. Check the left-sidebar and click “Files”.
  3. Select the “Deleted” folder.

Hurry up though! The notes will be lost after a while. Here’s how to make sure you won’t lose them:

  1. Backup your notes often. Use external devices or cloud storage like OneDrive or SharePoint.
  2. Check version history. Microsoft Teams has a feature that shows previous versions.
  3. Enable recycle bin retention policies. Admins may change settings to keep deleted files longer.

Follow these tips and you’ll never worry about data loss or disruption during important meetings!

Step 3: Preventing Future Deletion of Meeting Notes

  1. Enable version history
  2. Take regular backups
  3. Assign the right permissions to team members
  4. Train people on not deleting notes
  5. Set up retention policies

By doing this, you can:

  • Track changes
  • Recover deleted notes
  • Provide extra security
  • Minimize accidental deletions
  • Have a timeframe for fixing them

Plus, keep updating your preventive measures as new features become available in Microsoft Teams. That way, you don’t miss out on any important information and maintain a smooth workflow!


In the frantic business world, having a trustworthy way to get back lost meeting notes in Microsoft Teams is essential. Here are the simple steps to make sure no information is gone forever.

  1. Accidents happen, and occasionally we delete essential meeting notes without meaning to. Luckily, Microsoft Teams has an easy fix. To restore any deleted notes, just go to the recycle bin within Teams. Head to the “Files” tab of your team/channel, then choose “Deleted” to view/recover any wiped documents/files.
  2. Note that deleted files do not stay in the recycle bin forever. You must act fast to get back your meeting notes. By rapidly going to the recycle bin and saving the necessary files, you can prevent losing any important data.
  3. As with any tech platform, it’s wise to keep regular backups of your meeting notes outside of Microsoft Teams as a safety measure. This means if the worst happens and your meeting notes are lost in Teams, you still have a copy on hand.
  4. Let’s say a marketing team works hard to get ready for a client presentation tomorrow morning. Suddenly, their meeting notes disappear from Microsoft Teams due to a mistake. They panic trying to get back the information before their deadline. Remembering this guide on how to retrieve deleted meeting notes in Microsoft Teams, they rush to the recycle bin and restore their work with a few clicks. Crisis averted! Thanks to their fast thinking and knowing this recovery process, the team can deliver a great presentation.
Start your free trial now

No credit card required

Your projects are processes, Take control of them today.