How to Search All Inventory in NetSuite

Are you struggling to efficiently search through all of your inventory in NetSuite? Look no further. This article will provide you with essential tips and tricks to streamline your search process and save you time and frustration. With the ever-growing number of products in your inventory, it’s important to have a quick and effective way to find what you need.

What is NetSuite?

NetSuite is a cloud-based business management software that offers a comprehensive suite of applications for finance, sales, inventory, and more. It provides companies with a unified platform to manage their key business processes and streamline operations. With NetSuite, businesses can centralize their data, automate workflows, and gain real-time visibility into their operations.

This innovative software was acquired by Oracle Corporation in 2016 for $9.3 billion, making it one of the largest acquisitions in the history of the enterprise software industry.

How to Access the Inventory Search Feature in NetSuite?

To access the inventory search feature in NetSuite, follow these steps:

  1. Login to your NetSuite account.
  2. Go to the “Lists” menu and select “Search.”
  3. Click on “Inventory” in the “Type” field.
  4. Customize your search criteria by adding filters like item name, quantity on hand, or location.
  5. Click “Search” to view the results.


  • Familiarize yourself with the different search filters available.
  • Save your frequently used search criteria for quick access.
  • Utilize the advanced search feature for more complex searches.

By following these steps and utilizing the various features, you can easily access and utilize the inventory search feature in NetSuite.

What are the Different Ways to Search Inventory in NetSuite?

When it comes to managing inventory in NetSuite, having efficient search methods can greatly improve productivity and accuracy. In this section, we will discuss the various ways to search for inventory in NetSuite, including basic search, advanced search, saved search, and global search. Each method offers unique features and benefits that cater to different user needs. Let’s dive in and learn more about the different ways to search inventory in NetSuite.

1. Basic Search

Basic search is an essential feature of NetSuite’s inventory management system. Here are the steps to perform a basic search:

  1. Log in to your NetSuite account and navigate to the Inventory module.
  2. Click on the “Search” tab to access the search page.
  3. Choose the “Inventory Items” option from the drop-down menu.
  4. Enter your search criteria, such as item name, SKU, or description.
  5. Click the “Search” button to retrieve the results.
  6. Review the search results, which will display the relevant inventory items matching your search criteria.

Using basic search allows you to quickly find specific inventory items based on simple criteria. For example, if you are looking for a specific product by its name or SKU, you can easily locate it using the basic search functionality.

In a similar manner, a real-life experience of utilizing basic search in NetSuite could be:

“As a busy e-commerce business owner, I needed a way to efficiently locate and update inventory records in NetSuite. With the basic search feature, I was able to easily find specific items by their names or SKUs, saving me valuable time. One time, I needed to restock a popular product that was running low. Using basic search, I quickly identified the item, checked its availability, and placed an order with my supplier. Thanks to NetSuite’s basic search feature, managing my inventory has become a breeze.”

2. Advanced Search

To access the Advanced Search feature in NetSuite for inventory, follow these steps:

  1. Log in to your NetSuite account.
  2. Go to the Inventory module.
  3. Click on the “Advanced Search” option.
  4. Specify your search criteria, such as item name, quantity, location, or custom fields.
  5. Apply any necessary filters or sorting options to refine your search results.
  6. Click “Search” to retrieve the inventory items that match your defined criteria.
  7. Review the search results and view the detailed information for each item.
  8. Export the search results if needed.
  9. Save the search for future use, if it is a frequently used search.

Using the Advanced Search feature in NetSuite allows you to efficiently find specific inventory items based on your defined criteria.

3. Saved Search

Saved Search is a highly useful feature in NetSuite that enables users to create and save customized search queries for efficient analysis and access to inventory data. Follow these steps to make the most out of the Saved Search feature:

  1. Start by opening the NetSuite dashboard and navigating to the Lists menu.
  2. Select Saved Searches and click on New.
  3. Choose the record type for the inventory you wish to search.
  4. Define your search criteria by selecting fields, operators, and values.
  5. Refine your search by adding additional filters and sorting options.
  6. Save your search with a descriptive name for future use.
  7. Access the Saved Searches menu to view and run the saved search whenever needed.

The Saved Search feature was introduced in NetSuite to offer users a convenient and efficient way to access and analyze inventory data, ultimately enhancing productivity and decision-making. It has become an essential tool for businesses to streamline their inventory management processes and gain valuable insights into their stock levels, availability, and trends.

4. Global Search

NetSuite’s global search is a powerful feature that allows users to easily search for inventory items across multiple fields and record types. To utilize this feature, follow these steps:

  1. Click on the global search bar at the top of the NetSuite dashboard.
  2. Enter specific keywords or search terms related to the inventory item you are looking for.
  3. Press Enter or click on the Search button.
  4. The search results will be displayed, including inventory items that match your search criteria.
  5. Click on the desired inventory item to view its details.
  6. Use the available filters and sorting options to further refine the search results.
  7. If needed, export the search results.

To make the most out of NetSuite’s global search feature, consider the following suggestions:

  1. Be specific with your keywords to ensure accurate results.
  2. Utilize the available filters and sorting options to narrow down your search.
  3. Save frequent searches for quick access in the future.
  4. Regularly update your inventory records to ensure the search results reflect the most up-to-date information.

How to Use the Inventory Search Results?

Once you have performed a search for inventory items in NetSuite, the next step is to utilize the search results effectively. In this section, we will discuss the various ways to use the inventory search results to your advantage. From viewing detailed information about specific items, to filtering and sorting the results, to exporting the results for further analysis, we will cover all the essential techniques to help you navigate and utilize the inventory search results efficiently. So let’s dive in and make the most out of your NetSuite inventory search.

1. Viewing Inventory Details

Viewing inventory details in NetSuite is crucial for effectively managing your inventory. Follow these steps to view inventory details:

  1. Log in to NetSuite and go to the Inventory module.
  2. Access the inventory list by clicking on the “Items” tab.
  3. Search for a specific item using the search bar or filters.
  4. Select the desired item from the search results to open its inventory details page.
  5. On the inventory details page, you can find information such as the item name, SKU, quantity on hand, location, and cost.

To optimize your inventory management, consider these suggestions:

  • Regularly update inventory records to ensure accurate information.
  • Utilize NetSuite’s advanced search and filtering options to quickly find specific inventory items.
  • Save frequent searches to save time in the future.
  • Use specific keywords when searching to get more relevant results.

By following these steps and best practices, you can effectively view inventory details and streamline your inventory management process in NetSuite.

2. Filtering and Sorting Results

When utilizing NetSuite’s inventory search feature, effectively filtering and sorting results is crucial for efficiently finding the information you need. Follow these steps to filter and sort inventory search results:

  1. Begin by accessing the inventory search feature in NetSuite.
  2. Enter your desired search criteria, such as item name, SKU, or location.
  3. Refine your search by applying filters, such as by item type, quantity, or price.
  4. Sort the results by selecting your preferred sorting option, such as by item name, quantity on hand, or last modified date.
  5. Review the filtered and sorted results to pinpoint the specific inventory items you are searching for.

By following these steps, you can efficiently navigate and locate the desired inventory information in NetSuite.

3. Exporting Results

Exporting inventory search results in NetSuite is a simple process. Follow these steps to complete the task:

  1. Conduct the desired search in NetSuite.
  2. Use filters and sorting options to refine your selection.
  3. Once you have the desired results, click on the “Export” option.
  4. Choose your preferred file format, such as CSV or Excel.
  5. Select the fields you want to include in the export.
  6. Click on the “Export” button to generate the file.

After exporting the results, you can analyze the data or share it with others. Exporting allows you to manipulate the inventory information outside of NetSuite for further analysis or reporting purposes.

Fact: NetSuite offers multiple exporting options to cater to different user needs, making data management and analysis more efficient.

What are the Best Practices for Searching Inventory in NetSuite?

Effective inventory management is crucial for any business, and NetSuite offers a robust platform for tracking and organizing inventory. However, with a large amount of data to sift through, finding the right inventory can be a daunting task. In this section, we will discuss the best practices for searching inventory in NetSuite. From using specific keywords to utilizing filters and sorting options, we’ll explore the most efficient ways to find the inventory you need. We’ll also touch on the importance of saving frequent searches and regularly updating inventory records for a smoother and more effective search process.

1. Use Specific Keywords

Using specific keywords is crucial when searching for inventory in NetSuite. Here are the steps to effectively utilize specific keywords:

  1. Identify the key attributes of the inventory you are searching for, such as SKU, product name, or category.
  2. Enter these specific keywords into the search bar in NetSuite.
  3. Utilize quotation marks to search for exact phrases or combinations of words.
  4. Use wildcards, such as an asterisk (*) or question mark (?), to broaden or narrow down your search.

2. Utilize Filters and Sorting Options

  • Utilize Filters: Narrow down your search by applying specific filters such as item category, location, or quantity on hand.
  • Sorting Options: Arrange search results based on your preference, whether it’s by item name, price, or availability.
  • Combine Filters and Sorting: Combine different filters and sorting options to get more targeted and organized results.

By utilizing filters and sorting options in NetSuite’s inventory search feature, you can quickly find the specific items you’re looking for and efficiently manage your inventory. Remember to experiment with different combinations to optimize your search results and save time.

3. Save Frequent Searches

To save frequent searches in NetSuite’s inventory search feature, follow these steps:

  1. Perform the desired search using either basic, advanced, saved, or global search.
  2. Refine the search parameters and filters to narrow down the results to your specific requirements.
  3. Once the search results are displayed, click on the “Save Search” button.
  4. Provide a descriptive name for the saved search to easily identify it later.
  5. Choose the appropriate access level for the saved search, whether it is for personal use or to be shared with others.
  6. Click on the “Save” button to save the search for future use.

By saving frequent searches, you can quickly access and retrieve the desired inventory information without having to set up the search parameters every time.

4. Regularly Update Inventory Records

Regularly updating inventory records is crucial for maintaining accurate stock levels and ensuring efficient operations. Here are the steps to follow:

  1. Implement a regular inventory auditing schedule to identify any discrepancies or inaccuracies.
  2. Use a reliable inventory management system, like NetSuite, to track and update inventory records in real-time.
  3. Train employees on the importance of promptly and accurately updating inventory records.
  4. Establish clear procedures for recording product receipts, sales, and returns to ensure all transactions are accurately reflected in the system.
  5. Regularly reconcile physical inventory counts with recorded stock levels to identify any discrepancies and take corrective action.
  6. Communicate with suppliers and customers to receive timely information about product availability and any changes in inventory levels.
  7. Regularly review and update product information, such as pricing, descriptions, and specifications, to ensure accuracy.

By following these steps, you can maintain up-to-date inventory records, reduce errors, improve order fulfillment, and enhance overall operational efficiency.

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