How to Search in SharePoint

Basic Functionality of SharePoint Search

SharePoint Search: Essential Usage!

SharePoint search is an important tool for finding information on intranet sites and libraries. It allows users to search for relevant content, documents, people, or sites using keywords. It also offers content-related options like keywords or phrases that were searched earlier. This sophisticated feature makes it simpler to access previously viewed content quickly.

Furthermore, SharePoint includes several semantic NLP variations to refine queries if you’re not sure what to search for. Users can make use of advanced operators like OR or AND to get more accurate results.

In recent years, the use of SharePoint search feature has amplified due to the increasing data stored in organizations’ databases. Microsoft has made significant changes to the search feature over time. It was unreliable before, but now it is robust and flexible in performance. Despite the changes, SharePoint’s improved search is still a trusted tool used daily around the world, both in companies and by remote workers.

Explore your inner detective with these amazing search options in SharePoint.

Available Options to Search in SharePoint

To search effectively on SharePoint, you need to know about the different available options. In order to make your search easier, this section with the title “Available options to search in SharePoint” will introduce you to the two main options – the Search Bar and the Advanced Search.

Search Bar

Searching in SharePoint is easy. The bar allows you to filter by file type, date, author, or keyword. As you type, helpful suggestions appear. Plus, you can save searches – so you don’t have to type the same stuff over and over.

Make the most of it! Use filters and save searches. It will save time and help you find exactly what you need. No more searching for a needle in a haystack! Advanced search in SharePoint makes it easy!

Advanced Search

Advanced Search not only refines criteria, but it also lets users save their query to use again and share with others. It also groups related or duplicate content together. Pro tip: Using the * character at the start or end of a keyword returns all possible variations of that term. E.g., searching *design gives results for design, designer and designing.

Seeking needed info in SharePoint is like a game of hide and seek with a naughty toddler – but the search bar increases your chances of winning!

How to Use the Search Bar in SharePoint

To effectively use the search bar in SharePoint, you need to know how to enter keywords and filter the results. Your search experience in SharePoint can be greatly enhanced and streamlined by mastering these two techniques. Entering keywords and filtering results are the keys to effectively searching in SharePoint!

Entering Keywords

When hunting down content in SharePoint, precise and appropriate keywords are a must. Utilize concrete words to get the most out of your search. Moreover, remember to take advantage of SharePoint’s advanced search features, such as Boolean operators and wildcards.

These tools are great for ensuring that your search outcomes are accurate and suitable to your needs. Do not underestimate the value of exact keyword selection when it comes to saving time and avoiding frustration.

Research demonstrates that over 50% of employees use up to two hours a day seeking information they need for work (Source: Colligo).

Refining results in SharePoint is similar to finding a needle in a haystack. However, the haystack is also made of needles.

Filtering Results

After a SharePoint search, you may need to narrow down the results. Use filters such as file type, author or date modified. Add specific words or phrases using boolean operators like AND, OR & NOT. Sort the results by relevance, title or date modified.

Note: Versions of SharePoint have diverse filters and functionalities.

Sharegate found 70% of Microsoft Office documents stored on SharePoint are unused. Want to advance your SharePoint search? Let’s find that needle in the haystack!

How to Use Advanced Search in SharePoint

To use advanced search in SharePoint effectively with the help of Boolean operators and filters and refiners, follow this section on how to use advanced search in SharePoint. The sub-sections will cover using Boolean Operators and Using Filters and Refiners briefly as solutions.

Using Boolean Operators

Boolean Operators in SharePoint Search – A Search Tool Edge!

SharePoint search tool offers advanced functions. Using Boolean operators like ‘AND’, ‘OR’ and ‘NOT’, users can narrow or broaden their search.

The ‘AND’ operator limits results to documents that have all the keywords. For instance, “cat AND dog” will show only documents with both words.

But the ‘OR’ operator broadens searches. For example, “cat OR dog” will show documents with either cat or dog.

The ‘NOT’ operator excludes certain terms. Combining “cat NOT dog” will return docs with cats only, ignoring any mention of dogs.

Mastering Boolean logic offers a definite search tool edge. A consultant recently used these logical functions to secure funding for a client. Filters and refiners make SharePoint search results feel like they’re tailored.

Using Filters and Refiners

Filters and Refiners offer a great way to make searching in SharePoint easier. They give users control over their search, allowing them to find more accurate results.

  • Filters and Refiners can be used to search by keywords, file type, author, date range, and more!
  • Refiners also display the most popular values for different criteria like ‘Most Common Authors‘ to make it easier to select.
  • Filters are also available to sort results by relevance or alphabetical order.
  • Plus, multiple filters can be combined to refine search results even further.

Using Filters and Refiners helps users save time and get the right information quickly. To save even more time in SharePoint, save common searches with preset filters. Remember, refining your search is key to getting great results – it’s like dating, you gotta know your keywords!

Best Practices for Searching in SharePoint

To master the art of searching in SharePoint with the best possible results, you’ll need to follow some best practices. In order to achieve this, the section ‘Best Practices for Searching in SharePoint’ with the sub-sections ‘Using Specific and Relevant Keywords’ and ‘Refining the Search Results’ is the solution to enhance your SharePoint searches.

Using Specific and Relevant Keywords

Searching in SharePoint? Keywords are key! Specific and appropriate search terms are a must – they’ll get you faster, more accurate results. Plus, you’ll save time and be more productive. But, missing out on the right words can lead to no results at all – or incomplete ones. Don’t overlook this vital aspect; it could make all the difference.

Apply specific, related keywords for an optimized SharePoint experience. Refine your search results – because no one’s got time for irrelevant nonsense!

Refining the Search Results

Make your SharePoint searches rock! Follow five easy steps to refine your search results:

  1. Use the right words.
  2. Utilize filters to narrow down results.
  3. Include metadata in your criteria.
  4. Limit date range for current info.
  5. Use Advanced Search for complex queries.

Also, improve search terms with synonyms and alternate phrasings. Add stop words to exclude certain words. Filtering options can increase productivity by 10%. Know the best practices for optimizing SharePoint searches. Now, swipe right for successful searches!

Conclusion and Recap of Tips and Techniques

Reviewing SharePoint search techniques and tips is essential. To use the search bar effectively is key for a productive experience.

Start by refining results with query extensions. This can save time and be more accurate. Utilize metadata properties, like document types, for further narrowing. Plus, alter advanced search settings to modify defaults or make custom queries.

Be aware that default settings might not give the most accurate results when searching SharePoint libraries. Therefore, constantly tagging data is very helpful.

An international corporation system analyst shares her experience. She only used limited keywords when filtering through SharePoint. This led to hours wasted looking for info due to poor keyword choices. She highlighted how adding context-relevant extensions was key to narrowing her research and finding what she needed quickly.

Frequently Asked Questions

Q: How do I search for a document in SharePoint?
A: Enter the file name or keywords related to the document in the search box located in the top right corner of your SharePoint site. Press enter to view the search results. Q: Can I narrow down my search results in SharePoint?
A: Yes, you can use the refinement panel on the left side of the results page to filter out results by file type, author, modified date, and more. Q: What if I can’t find what I’m looking for in SharePoint?
A: Try altering your search query to use different keywords or search for specific phrases using quotation marks. You can also check if the document is saved in a different folder or library. Q: Can I search for content within a document in SharePoint?
A: Yes, SharePoint has a feature called “full-text search” that allows you to search for keywords or phrases within the content of a document. Q: How can I save my search results in SharePoint?
A: You can save your search query as a search alert or favorite so you can easily access your search results at any time. Q: Can I search for content in specific SharePoint lists or libraries?
A: Yes, you can use the drop-down menu located next to the search box to select a specific list or library to search within.

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