How to See File Size in SharePoint

Discovering file sizes in SharePoint can be a breeze! Right-click any file and choose “Properties” for a detailed overview, including the size. Additionally, modify view settings to add the “File Size” column and sort files accordingly. For even more convenience, use column formatting or calculated columns to display file sizes within your content.

Pro Tip: Monitor and manage file sizes regularly. Delete unnecessary ones and keep important ones organized in folders. This will optimize storage space and improve performance.

These easy-to-use SharePoint methods will make determining file size effortless. Enhance productivity and streamline information management processes with these techniques!

Overview of SharePoint

To easily access file size information in SharePoint, learn about the basics of SharePoint and the advantages it offers. What is SharePoint? How can it benefit you? By understanding these aspects, you will have a solid foundation for effectively managing and navigating file sizes in SharePoint.

What is SharePoint?

SharePoint has been developed by Microsoft as a robust and flexible collaboration tool. It’s great for organizations to securely construct websites, manage documents, share information and work together on projects.

  • Document Management: Easily store, organize and manage documents with SharePoint. Teams can access files and collaborate with ease.
  • Collaboration: Features such as document co-authoring, notifications, version control and workflow automation make it easy to work together.
  • Communication: Create intranet sites, newsfeeds, discussion boards and email alerts to communicate within an organization.
  • Integration: Seamlessly integrate with other Microsoft products like Outlook, Word, Excel and PowerPoint for increased productivity.
  • Customization: Customize SharePoint sites with web parts, workflows, lists, libraries and branding elements.
  • Security: Enjoy enterprise-level security features such as permission settings, encryption, audit trails and regulatory compliance.

Plus, SharePoint is integrated with Power BI for business intelligence and mobile accessibility for on-the-go access to content. And use templates to quickly set up sites for project management and more.

SharePoint is the ultimate teammate, always ready to help with the perfect play.

Benefits of using SharePoint

SharePoint grants a lot of advantages to improve cooperation and productivity in an organization. It has a user-friendly interface and many features that help to organize workflows and encourage communication among teammates.

  • Greater Efficiency: SharePoint gives a unified system for storing, sharing and collaborating on files. This eliminates the need for numerous versions of documents and allows direct editing, ensuring everyone is always on the same page.
  • Superior Communication: SharePoint integrates with tools like Outlook and Teams, allowing for smooth communication between members. They can quickly update each other, plan tasks and keep track of progress, leading to better team coordination and quicker decisions.
  • Advanced Document Management: SharePoint provides powerful document management features. It helps to organize files and includes version control, tagging, metadata management and advanced search. This not only boosts document retrieval but also promotes data governance.

In addition, SharePoint offers strong security measures to keep data safe from unauthorized access. Administrators can set access permissions at different levels. It’s also highly scalable, suitable for organizations of any size.

Pro Tip: To get the most out of SharePoint, use Power Automate or Microsoft Flow to create custom workflows and automate repetitive tasks. Even the smallest file or the longest tweet can be stored in SharePoint.

Understanding File Size in SharePoint

To better understand file size in SharePoint and effectively manage your files, discover the importance of monitoring file size and learn where to find file size information. This section dives into these sub-sections, providing solutions for gaining insights on file size in SharePoint.

Importance of monitoring file size

Monitoring file size in SharePoint is extremely important. Doing so helps to ensure smooth operation and optimal system performance. It can identify and address any potential issues before they become major problems.

Large file sizes can slow down the platform and consume more storage space. This can lead to increased costs.

Proactively monitoring file size allows you to identify oversized files, compressing or optimizing them to improve overall system efficiency.

It also helps maintain an organized document management system. Utilizing storage space effectively, and implementing proper archiving strategies for outdated or rarely used files, frees up valuable storage for active documents.

Regularly monitoring file size not only improves system performance but enhances collaboration among users.

Finding file size info in SharePoint can be frustrating though!

Where to find file size information

Size counts when talking about files in SharePoint, and there are ways to check their size. Look at the file details page, the file library, and search function for size info. Note that each version of a file has its own size, and that max file sizes apply. To be well-informed, use these tips and tricks – it will save you time in the future!

Methods to See File Size in SharePoint

To see file size in SharePoint, use the following methods: “Viewing file properties” and “Using SharePoint’s file details view.” Each method provides a solution for obtaining file size information in SharePoint.

Method 1: Viewing file properties

If you want to know the size of a file in SharePoint, viewing file properties is the way to go! Here’s a step-by-step guide:

  1. Open your SharePoint site and locate the document library or folder containing the file.
  2. Right-click on the specific file.
  3. From the context menu, select “Properties” or “More Properties”.
  4. A new window will appear with details about the file, including its size.

Not only will you find the file size, but you’ll also see other useful data such as creation date, author, and last modified date. Regularly checking the properties of your files in SharePoint can help you stay organized and make smarter decisions when it comes to storage allocation.

Step 1: Navigate to the file location

Navigate to your file destination with ease! In this step-by-step guide, we’ll show you how to do it.

  1. Right-click on the file.
  2. Select ‘Properties’.
  3. A window will appear.
  4. Check the file location.

Unique details? There may be additional security layers, so check out the instructions for more information.

Don’t miss out on this amazing opportunity! Get ready to explore the dark and secret corners of file properties. Unleash your inner agent! Follow English (US) language guidelines and make sure your content flows naturally.

Step 2: Right-click on the file and select “Properties”

To determine a file’s size in SharePoint, start by right-clicking it. You’ll see a context menu pop up. Then, select “Properties”. A new window with several tabs will appear. Click on the “General” tab to view the file size. This window also shows other details like the file type, creation date, and location.
Interesting fact: this right-click and properties feature isn’t exclusive to SharePoint. It’s available across many operating systems and applications. It’s a useful way to manage files on different platforms. So, find out how much space your files are taking up in SharePoint with a simple click in the properties window!

Step 3: View file size in the properties window

Want to know the size of a file in SharePoint? Here’s how:

  1. Access the SharePoint site and navigate to the document library.
  2. Select the file you want to check the size of.
  3. Go to the top toolbar and click on “Properties”.
  4. Look for the “Size” field in the properties window.

Keep your SharePoint experience optimized with these tips:

  • Check file sizes regularly to identify large files taking up unnecessary storage space.
  • Utilize SharePoint’s storage optimization features.
  • Educate users on file management techniques.
  • Implement quotas and permissions to regulate user access levels.

Gain insight into file sizes and better manage your documents with SharePoint!

Method 2: Using SharePoint’s file details view

For a quick and convenient way to check file size, use SharePoint’s file details view. Here’s how:

  1. Open up your SharePoint site and head to the document library where your file is stored.
  2. Locate the file and click on it to select it.
  3. On the ribbon at the top, click on “Details” to open the file details view. There you’ll find info about the file, including its size.

For even easier file management, here are some tips:

  • Create folders: Make it easier to manage files by organizing them into folders.
  • Utilize metadata: Add metadata to your files for better searchability and categorization. This makes it easier to find files based on size or type.

By incorporating these suggestions into your SharePoint usage, your file management process will be smoother and more efficient.

Step 1: Open the document library in SharePoint

To open a document library in SharePoint, take these steps:

  1. Log in to your SharePoint account & navigate to the site containing the document library.
  2. Locate & click on the document library.
  3. Go to the “Library” tab on the ribbon at the top of the page.
  4. Select “Open with Explorer” to view & manage files in Windows Explorer.

You’ll notice each file’s size is displayed alongside its name. This makes it easy to identify file sizes without accessing individual file properties.

Fun Fact: Microsoft launched SharePoint in 2001 as a web-based platform for collaboration & document management.

  1. Switch to the file details view – and see the size of your files like a reality show!

Step 2: Switch to the file details view

  1. Click the “Library” tab in the SharePoint site.
  2. Select the file you want to view.
  3. Right-click and choose “Properties” from the drop-down menu.
  4. A new window will open with the file properties.
  5. Scroll down to the “Size” section.
  6. Note down the file size.

Switch to the file details view to see the exact size of your SharePoint files. This is useful for storage management and sharing. Don’t miss out, explore it now!

Size has a big impact on SharePoint files, don’t get left behind ‚Äì locate the file size column and measure away!

Step 3: Locate the file size column in the view

  1. Locating the file size column in SharePoint is crucial for efficient file management. Here’s how:
    1. Navigate to the document library and click the ‘Library’ tab.
    2. Look for the ‘Settings’ group and click ‘Modify View’.
    3. Scroll down until you find ‘File Size’ and check the box.

This info is great for organizing and prioritizing files. Plus, SharePoint offers more features like version control, metadata tagging, and document collaboration tools. Use them to make sure your files are organized and accessible.

The file size column will help streamline workflow. Don’t miss out on this essential step! Unlock SharePoint’s full potential and manage files effortlessly. Go explore!

Tips for Managing File Size in SharePoint

To efficiently manage file size in SharePoint and address any size-related concerns, learn the following tips. Remove unnecessary files, compress or optimize files, and archive old files.

Removing unnecessary files

  1. Assess your file library regularly to spot outdated files.
  2. Set up a retention policy to auto-delete files after a certain time.
  3. Get rid of duplicate files to keep things tidier.
  4. Archive an unused file in a folder instead of deleting it.
  5. Ask users to review and delete unnecessary docs often.
  6. Teach staff the importance of decluttering their workspaces.
  7. Advanced search functionalities can help locate and remove irrelevant files.
  8. Explain the advantages of removing unneeded files.
  9. An example of this is a multinational firm who had slow system performance due to too many files. By doing a cleanup, they got back their lost efficiency and productivity.
  10. File compression can make your files smaller and fit more into SharePoint – because who doesn’t like a challenge?

Compressing or optimizing files

Choose the right file format! JPEG and MP4 are both great, as they keep quality while shrinking file size. Utilize compression tools too. Software or online tools can help you compress without any loss. Remove unnecessary data before uploading; this could be hidden cells or metadata.

Resize large images, split bulky documents, and archive old files. Doing this will improve SharePoint performance, user experience, and productivity. Keep file sizes in check to avoid a cluttered storage and slow system performance. Compress and optimize your files today!

Archiving old files

It’s essential to establish a clear archiving strategy for your SharePoint environment. This includes deciding criteria for classifying files as ‘old’ and setting up a process to move them to an archive. Consistent naming and folder structure help you locate and retrieve archived files easily.

Regularly review and update your archiving strategy. As tech and business needs change, the criteria for archiving may also need to be reevaluated. Stay on top of it by assessing stored documents and updating your archiving approach.

A company experienced the importance of managing file size in SharePoint when they saw their site become cluttered with outdated documents. To take action, they categorized files based on age and importance and moved old ones to an archive.

The results were amazing. Employees had improved search functionality and faster load times. They could easily locate relevant information without wasting time. This story highlights the value of effectively managing file size in SharePoint through archiving techniques.

Managing file size in SharePoint is like Marie Kondo-ing your digital space. Clear out the excess junk and make your SharePoint space spark joy.


In conclusion, it’s key to know how to look at file size in SharePoint. Follow the steps in this article and it’s easy to access this info.

File size is very important when it comes to SharePoint. It affects storage and optimizes performance. Knowing file sizes helps you decide what to do. Archive or delete large files, for example.

Also, file size dictates network bandwidth when downloading or sharing files. Being aware of this helps with planning, so collaboration and productivity stay high.

Gartner found that companies that watch their file sizes have better data governance and happier users.

Frequently Asked Questions

1. How do I see the file size of a document in SharePoint?

To see the file size of a document in SharePoint, navigate to the document library where the file is stored. Locate the file you want to check and hover over it with your mouse pointer. A tooltip will appear displaying the file name, file type, and file size.

2. Can I view the file size of multiple documents at once in SharePoint?

Yes, you can view the file size of multiple documents at once in SharePoint. To do this, go to the document library containing the files you want to check. Select the files by holding down the Ctrl key and clicking on each file. Right-click on one of the selected files and choose “Properties” from the context menu. In the Properties window, you will be able to see the file sizes of the selected documents.

3. Is there a way to see the file size in a SharePoint list view?

Unfortunately, SharePoint list views do not display file sizes by default. However, you can customize the view to include the file size column. To do this, go to the list view you want to modify, click on the “Edit current view” option, and then add the “File Size” column to the view. Save the changes, and you will be able to see the file sizes in the list view.

4. Can I see the file size of a folder in SharePoint?

No, SharePoint does not provide a built-in feature to display the file size of a folder directly. However, you can calculate the total size of a folder by using the “Open with Explorer” option. Open the document library containing the folder you want to check, click on the “Library” tab, and choose “Open with Explorer.” In the Explorer window, right-click on the folder, select “Properties,” and check the folder size.

5. How can I check the file size of a document in SharePoint Online?

The process to check the file size of a document in SharePoint Online is the same as in the on-premises version. Navigate to the document library, hover over the document, and the file size will be displayed in a tooltip. You can also check the file size of multiple documents simultaneously by selecting them, right-clicking, and choosing “Properties.”

6. Are there any limitations on file sizes in SharePoint?

Yes, SharePoint has certain limitations on file sizes. In SharePoint Online, the maximum file size for a single file is 15 GB. In SharePoint Server 2019, the maximum file size is 15 GB as well. However, in earlier versions of SharePoint Server, the maximum file size may vary. It’s important to note that uploading very large files may impact system performance and user experience.

Start your free trial now

No credit card required

Your projects are processes, Take control of them today.