How to Set Up a Conference Call in Microsoft Teams

Microsoft Teams is a collaboration tool with amazing features. One of these is the ability to set up conference calls, connecting individuals from different places. Let’s explore how to do this.

  1. Firstly, open the app and navigate to the chat or team. Select the “Calls” tab.
  2. Choose whether to make an audio-only or video call.
  3. If audio-only, click the “Start call” button next to the participants’ profile pictures. You can also choose multiple participants for a group call.
  4. For video, follow the same steps but select “Video” instead.

During a conference call, you can customize your settings. Mute or unmute others, adjust camera settings, or share your screen. Having a good internet connection and compatible hardware devices like microphones and cameras is important too.

Make the most of Microsoft Teams for conference calls. With its user-friendly interface and advanced features, it’s perfect for remote collaboration. Start using it today and revolutionize how you connect with colleagues!

Overview of Microsoft Teams

Microsoft Teams is a collaboration tool that lets teams work together, wherever they are. Here’s a peek at its features and functionalities:

  • Chat: Have real-time chats with colleagues, and create group chats for smooth communication.
  • Video Meetings: Stay connected face-to-face with video conferencing, even if people are in different places.
  • File Sharing: Easily share files so everyone in the team has access.
  • Collaboration: Use shared calendars, task lists, and project management tools to collaborate.
  • Office 365 Integration: As part of the Office 365 suite, Teams integrates with Word, Excel, PowerPoint, and SharePoint.
  • Mobile Accessibility: Access Teams on desktop and mobile devices to collaborate on the go.

Microsoft Teams also has advanced security measures to protect data. It has an intuitive interface and design, making it easy to work together across departments or organizations. Pro Tip: Use the @mention feature in Teams to get someone’s attention quickly.

Setting up a conference call in Microsoft Teams

  1. Launch Microsoft Teams and sign into your account.
  2. Head to the ‘Calendar’ tab found on the left side of the screen.
  3. Pick your desired date and time for your conference call, then click ‘New Meeting’.
  4. Put the names or email addresses of the participants in the ‘Invite Someone’ field.
  5. You can also add a subject and other details.
  6. Lastly, hit the ‘Send’ button to send the meeting invitation.

Microsoft Teams offers many features to make your conference call better. These features include screen sharing, chat messaging, and file sharing.

Did you know Microsoft Teams is one of the most popular tools for businesses? Statista reveals that Microsoft Teams had over 250 million active users in October 2021, making it an ideal choice for virtual meetings and conference calls.

Managing the conference call

  1. Schedule the call. Set the date and time, and invite participants in Microsoft Teams. Add relevant details and agenda items.
  2. Prepare. Get all materials, check audio and video settings. Test the microphone and camera to avoid tech issues.
  3. Join. Access calendar on Teams before the call, and click ‘join’.
  4. Manage participants. As host, mute or unmute audio, disable video, or remove participants.
  5. Use collaboration tools. Share screen, use chat, brainstorm with virtual whiteboard.
  6. End the call. Sum up key takeaways, assign action items. Thank participants, then end.

Also, clear communication is essential for successful virtual meetings.

Lastly, research shows that 74% of companies want to keep remote work after the pandemic.

Troubleshooting common issues

Having issues during conference calls can be annoying! Here are 3 common concerns and their solutions.

  1. Poor audio quality? Check the internet connection or try another microphone. Adjust the speaker volume or restart the computer too.
  2. Keep getting disconnected? Verify the network connection is stable. Close any applications running in the background. Also, make sure Microsoft Teams is up to date.
  3. Screen sharing difficulties? Enable it in meeting settings. Are there any restrictions on your device’s screen sharing? Try another browser.

For more specific help, consult Microsoft’s official documentation or use their support team.

Surprising fact: According to a Gartner report, 2020 saw Microsoft Teams become one of the top collaboration platforms globally.


Setting up a conference call in Microsoft Teams is easy and efficient. Just follow these simple steps!

  1. Open the app and sign in to your account.
  2. Then, go to the “Calls” tab on the left-hand side.
  3. Click “New Meeting” and add participants by typing their names or email. You can even schedule the meeting in advance.
  4. Click “Meet Now” to create a link for the call. Or you can click “Copy Join Info” to copy meeting details and send them.

During a conference call in Microsoft Teams, participants have access to features like screen sharing, chat, and file sharing. To make conference calls more effective, here are some suggestions:

  • Get to know Microsoft Teams – explore all the features.
  • Set an agenda – outline what needs to be discussed.
  • Use video when possible – adds a personal touch.

By utilizing Microsoft Teams, you can successfully set up and conduct conference calls. Improve collaboration, communication, and productivity!

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