How to Share a Form in Microsoft Forms

Microsoft Forms is an awesome tool that helps you to create and share online forms without hassle. Sharing your form is easy; just access it through your Office 365 account and click the “Share” button at the top-right corner. You can now copy the sharing link and send it to your desired recipients via email or other channels. Alternatively, use the “QR Code” option to generate a code for scanning.

You can also share the form with specific people or groups in your organization. Integrate with other Office applications such as Excel and SharePoint for enhanced functionality and smooth data collection.

Before sharing, customize settings like login requirement or multiple responses from one person. Follow these steps and you can share forms and gather data efficiently. Get started now!

Overview of Microsoft Forms

Microsoft Forms is a super easy tool to make surveys, quizzes, and polls. It’s an important platform to get feedback and data!

Create Exciting Forms: Microsoft Forms has different types of questions to make your forms interactive and fun. Ask multiple choice questions, rating scales, or text boxes – customize your form to fit your needs.

Collect Answers: Once your form is ready, share it with others and get their responses. People can access the form via link, embed it on websites or emails, and you can restrict access to certain people.

Analyze Results: Microsoft Forms automatically collects and analyzes answers and provides insights in real-time. Visualizations like graphs and charts are available to make it simpler to understand the data.

Collaborate Easily: Share edit access with others and work collaboratively on the form creation process. This way, everyone’s suggestions are taken into consideration.

Microsoft Forms is fantastic for getting feedback and data, don’t miss out – try it now!

Step 1: Accessing Microsoft Forms

To get Microsoft Forms, do this:

  1. Visit the Microsoft Forms website.
  2. Log in with your Microsoft account, or make a new one if you don’t have one.
  3. You’re now ready to use Microsoft Forms!

It’s easy to use, with intuitive features. It has templates and customization options – choose the ones that suit your needs.

Did you know Microsoft Forms started in Office 365 Education Suite for teachers? It gained popularity and is now used by many industries and organizations worldwide. Plus, new features are added regularly for an improved user experience.

Step 2: Creating a Form

Forming is the 2nd step in sharing a form on Microsoft Forms. Here’s a guide to help you create yours:

  1. Sign in to your Microsoft account and go to Forms.
  2. Click “New Form”.
  3. Give it a title and add a description, if needed.
  4. Use the various question types like multiple choice, text box, or rating scale for the questions.
  5. Change the design of your form by picking themes, colors, and background images.
  6. Once you’re satisfied, click “Send” to share.

Plus, you can preview your form before sharing to make sure everything’s perfect.

Did you know that Forms was first introduced by Microsoft in 2016 as part of Office 365 Education? It was mainly used by educational institutions to collect feedback from students and teachers. Since then, its popularity has grown and Microsoft has made it available beyond education settings.

Now, you know how to create forms in Microsoft Forms and a bit about its history. You can use it to make surveys, quizzes, registration forms, and more.

Step 3: Customizing the Form

Customizing your Microsoft Form is key to creating a unique experience for your responders. Do it to tailor it to your needs, add branding, and make it visually appealing. Follow these 6 steps:

  1. Open the Form.
  2. Click the “Theme” tab.
  3. Pick a theme or make a custom one.
  4. Change the colour scheme, or enter a hex code.
  5. Add a background image from your computer or the suggested gallery.
  6. Personalise with a logo or header image.

Microsoft Forms also has features like question branching, multimedia content, and collaboration.

Early forms had limited customisation, making it difficult to make them look good. As users demanded more, Microsoft added features and themes to give users full control over their form’s appearance.

Take advantage of customisation when using Microsoft Forms and create forms that your audience will appreciate!

Step 4: Adding Questions to the Form

Asking questions on Microsoft Forms is an important way to make surveys and quizzes engaging. Craft your questions to get the most useful answers from respondents. Here’s how:

  1. Open Forms: Open the form you want to ask questions in.
  2. Click “+”: Look for the “+” button near the top of the page. Click it to reveal a list of question types.
  3. Pick a question type: Click on the type that best fits your needs, like multiple choice, text input, or rating scale.
  4. Customize: Add your question and any extra info or instructions.
  5. Optional settings: Depending on the type, you may have more options. For example, you can set different choices for multiple-choice questions.
  6. Add more questions: Follow steps 2-5 to add all the questions you need. Mix it up with different types to create the perfect survey or quiz.

The order of questions can influence how people respond, so plan carefully.

Ready to add questions to your form? Do it now and get the feedback you need to make better decisions!

Step 5: Sharing the Form

Sharing a Microsoft Form is a must to obtain the best answers. Here’s a guide on how to share and get the most out of it:

  1. Via email: Click “Send”, then select “Email”. Enter the person’s address, change the subject line, add a message if you wish, then click “Send”.
  2. Using a link: Choose “Share” then pick “Copy Link”. Paste this into an email, chat, or other platform to share.
  3. Embed in websites or blogs: “Embed” to showcase the form on a blog or website. Copy the HTML code and paste into your HTML editor.
  4. Share with QR code: Pick “QR code” to scan with a device. Download the image and include in flyers or posters.
  5. Collaborate in Office 365: If you’re in an Office 365 organization, click “Collaborate” to share with colleagues. Multiple users can access and edit.
  6. Protect with passwords: For extra security, set a password before sharing. Go to “Settings”, then “Security & Privacy”, and switch on password protection.

Now you know the various methods to share your Microsoft Form! Also, if you’re collaborating within an Office 365 organization, all changes are saved in real-time without any conflicts.

Pro Tip: Check for responses and track engagement to get the best data from your form.

Step 6: Managing Form Responses

Step 6 is key to managing form responses. You need to take certain actions to handle the responses well. Here are 3 steps to do so:

  1. Analyze data. See patterns and trends in the info from the respondents. It can give you useful insights into your target audience.
  2. Export or share results. Use Microsoft Forms. Click “Responses” and select either “download” or “share” via email or link.
  3. Use response summary. Microsoft Forms offers charts and graphs to show data. It makes it simpler for stakeholders to understand and make decisions.

More tips to manage form responses:

  • Regularly check and organize responses. Review and categorize them quickly.
  • Set up automatic notifications. Use Microsoft Forms or integrate with other tools. Get alerts when there’s a new response.

These tips help you streamline managing form responses and make the most of the info.


Microsoft Forms makes sharing forms super easy! Just follow these simple steps and you’ll be all set:

  1. Click the “Share” button at the top right of the screen.
  2. You can send your form via email or generate a link to share on different platforms like chat apps or social media.
  3. Plus, you can customize how others interact with your form. Restrict who can respond, how many responses you receive, or even see all responses combined.
  4. And the real-time analytics feature is amazing – get instant feedback and make quick decisions based on data!

Try it out now and make gathering feedback a breeze.

Additional Tips and Tricks

To make your Microsoft Forms experience even better, try these tips and tricks!

  • Customize your form with images, logos, and color schemes.
  • Add branching logic to personalize the respondent’s experience.
  • Share the form with others to collaborate and edit.
  • Enable response notifications to get alerts instantly.

Plus, integrate with Excel and Power Automate to export form responses and analyze data more efficiently.

Did you know Microsoft Forms is part of Office 365? You don’t need HTML or coding expertise to create surveys, quizzes, and polls. So go ahead and explore the features of Microsoft Forms – it’ll make data collection easier!

Frequently Asked Questions (FAQs)

Ever wondered how to share your Microsoft Forms? It’s easy! Just click the “Share” button at the top-right corner of your screen. Then, you can either email the form or generate a link for other platforms like messaging apps or social media.

Furthermore, you can collaborate with others in real-time while creating and editing forms. This allows multiple people to contribute their ideas at once, making the process of crafting forms more efficient.

Fun fact: Microsoft News Center reported that as of September 2021, there are over 75 million active users on Microsoft Teams each day.

So remember, sharing forms in Microsoft Forms is simple and can help you get valuable feedback and insights. Utilize the sharing functionalities to amplify your productivity and streamline data collection!


Microsoft Forms offers several ways to share your form and collaborate with others. Here’s a quick overview:

  • Send it via email.
  • Copy and paste a unique link.
  • Embed the form on a webpage.
  • Generate a QR code.
  • Invite others with their Microsoft account.

Plus, Microsoft Forms allows you to track responses and collect data in real-time. Wow! Did you know that more than 25 million forms are created each month with Microsoft Forms?

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