How to Turn Off Content Approval in SharePoint

SharePoint is an awesome platform that helps organizations work together and share info smoothly. But, content approval can sometimes be a roadblock. Here, we’ll look at how to turn off content approval in SharePoint and make the most of it.

Content approval in SharePoint means only approved staff can publish or alter content on the site. It has its advantages, like keeping quality control and accuracy, but there are times when turning it off can speed things up.

To disable content approval in SharePoint, here’s what to do:

  1. Open your SharePoint site and go to site settings.
  2. Under “Site Actions”, click on “Site Settings”.
  3. On the “Site Settings” page, go to “List and Libraries” under “Galleries”.
  4. Choose the list or library where you want to turn off content approval.
  5. Click on “Versioning settings” under the “Settings” tab.
  6. In the “Content Approval” section, uncheck “Require content approval for submitted items?”.
  7. Save your changes with the OK button.

These steps will help you quickly disable content approval for a list or library in SharePoint. But remember, this will affect all items in that list or library.

Before turning off content approval, consider these tips:

  1. Consider your organization’s needs: Check if disabling content approval suits your organization’s requirements and aims. Take into account things like security worries and compliance regulations before making any changes.
  2. Teach users best practices: Instead of disabling content approval, teach users the right publishing rules and ask them to stick to them. This makes everyone accountable and minimizes unnecessary approvals.
  3. Use metadata tagging: Setting up metadata tagging lets you easily sort and find documents without relying on manual/content approval processes. With good metadata, users can quickly pick out the right content.
  4. Automate workflows: Use SharePoint workflows to automate approval processes for certain document types or departments. This simplifies the review process while still keeping control and responsibility.

Turning off content approval in SharePoint might be a smart way for organizations to boost workflow efficiency. But, it’s important to look closely at your organization’s needs and consider other strategies before making any changes. That way, you can make sure your SharePoint environment is tailored to your organization’s needs without compromising security or compliance measures.

What is content approval in SharePoint?

Content approval in SharePoint is a review process that makes sure only authorized and appropriate content is shared. To turn it off, follow these steps:

  1. Access your SharePoint site.
  2. Navigate to the document library or list with content approval enabled.
  3. Click on the “Library” or “List” tab at the top.
  4. Select “Library Settings” or “List Settings”.
  5. Go to “Versioning settings”.
  6. Set “Require content approval for submitted items?” to “No”.
  7. Click “OK”.

By doing this you can let users publish content without approval. But, be aware! Quality control may suffer and unauthorized or inappropriate content may be published. Only turn off content approval if you trust the contributors.

Why might you want to turn off content approval?

You may need to turn off content approval in SharePoint for many reasons. Content approval can be useful, but it could also slow down productivity. For instance, if you have a time-sensitive project where you need immediate access, disabling content approval is a must.

Also, in an environment where trust is established, content approval may not be needed. It can promote open communication and autonomy. This can help boost creativity and innovation.

So, switching off content approval in SharePoint can increase efficiency and lead to better results. Unlock the potential of your team by removing the barriers and watch them reach success.

Give your inner writer freedom by turning off content approval in SharePoint. No more editors or red pens. Embrace the change!

Step-by-step guide to turning off content approval in SharePoint:

Need to make content approval a thing of the past in SharePoint? Here’s how: 3 simple steps!

  1. Log in to your SharePoint site with your credentials.
  2. Click on the top right corner settings gear icon.
  3. Select the “Library Settings” or “List Settings” from the dropdown menu.
  4. Scroll down to “Versioning Settings.”
  5. Under this, choose “Content Approval” and click on it.
  6. Choose “No” for the “Require content approval for submitted items?” option.
  7. Click on “OK” to save.
  8. Repeat for other libraries/lists.

For more info, check out Microsoft’s official documentation or ask your IT dept. Now you can take content approval on a break in SharePoint!

Testing the changes

Professionals must test alterations made in SharePoint meticulously prior to implementation. Here are 6 plain steps to test the changes:

  1. Review: Inspect the modifications of the content approval settings in SharePoint.
  2. Prepare Data: Construct multiple scenarios with various kinds of content to examine how the changes affect each one.
  3. Execute: Use the altered content approval settings and create or modify content accordingly.
  4. Analyze: Confirm whether the changes to the settings are accurately reflected in how the content is accepted or refused.
  5. Document: Make a comprehensive account of any concerns, flaws, or favourable results encountered during testing.
  6. Provide Feedback: Spread your findings and ideas to related stakeholders, like administrators or developers, for extra investigation and advancement.

For successful testing, ponder these tips:

  • Test Environment: Do tests in a separate environment instead of straightaway on production sites to stop unanticipated effects.
  • Join with Clients: Involve end-users in the testing process to obtain significant feedback and guarantee their needs are met.
  • Monitor Performance: Trace any performance degradation induced by changes in content approval settings and adjust accordingly.

By adhering to these steps and advice, professionals can effectively test changes to content approval settings in SharePoint, guaranteeing a seamless implementation process with no detriment to user experience or productivity. Make SharePoint content approval issues a thing of the past and let your imagination run wild, because switching off content approval in SharePoint is simpler than discovering a unicorn!


To wrap it up, switching off content approval in SharePoint can be simple and bring many advantages. Deactivate this feature to make the content creation process smoother and give users the power to publish without long waits.

Additionally, by deactivating the content approval in SharePoint, you won’t need manual reviews and approvals. This will save time and effort for both creators and approvers. This will create a more efficient workflow and speed up the dissemination of information among your group.

Moreover, disabling content approval can create a feeling of trust and empowerment among your team. With fewer rules regarding publishing, individuals will be more responsible for their work and take charge of their contributions.

To successfully turn off content approval in SharePoint, keep these tips in mind:

  1. Know your organization’s needs: Figure out the requirements and results of deactivating content approval to see if it fits with your group’s objectives and processes.
  2. Connect clearly: Clearly explain the changes concerning content approval to everyone involved, making sure they understand the new process and its advantages.
  3. Use alternative quality control methods: Construct other strategies for making sure content accuracy and quality are met, like using document themes or creating directions for authors to follow.

By following these tips, you can successfully disable content approval in SharePoint while still controlling content quality and boosting a more efficient workflow in your organization.

Frequently Asked Questions

FAQs – How to Turn Off Content Approval in SharePoint

Q1: What is content approval in SharePoint?

A1: Content approval in SharePoint is a feature that allows you to review and approve or reject documents before they are published on your site.

Q2: Why would I want to turn off content approval in SharePoint?

A2: There could be various reasons to turn off content approval in SharePoint, such as simplifying the publishing process, allowing immediate visibility of documents, or granting permissions for all users to modify and publish content without restrictions.

Q3: How can I turn off content approval in SharePoint?

A3: To turn off content approval in SharePoint, you need to access the site settings. Under the “Site Actions” menu, select “Site Settings” and then click on “Modify All Site Settings.” From there, go to the “Content Approval” section and click on “No” for the option “Require content approval for submitted items?”

Q4: Will turning off content approval affect existing approved content?

A4: No, turning off content approval in SharePoint will not affect any existing approved content. It simply disables the requirement for future content to be approved before publishing.

Q5: Can I turn off content approval for specific document libraries only?

A5: Yes, you can turn off content approval for specific document libraries by accessing the library settings. Under the “Library” tab, click on “Library Settings” and then navigate to the “Versioning Settings” section. From there, you can select “No” for the option “Require content approval for submitted items?”

Q6: Are there any potential drawbacks of turning off content approval?

A6: Yes, it’s important to consider that turning off content approval means there is no review process for new content. This may increase the risk of publishing inaccurate or inappropriate information. It’s advisable to establish other quality control measures or designate responsible individuals to review content before publishing.

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