Every Library eventually grows a few look-alikes: “Handbook,” “Handbook (new),” “Handbook FINAL v3 USE THIS ONE.” Now admins can end the guesswork. Mark any active workflow, form, page or file as Official, and everyone in the organization knows which one is the source of truth.

What it does

An Official badge appears beside the item’s name in the Library, on the item itself and in search results. Hover over the badge in the Library to see who marked it and when. A dedicated Official view in the Library left nav collects every official item you have access to, so you can browse them in one place. Search also gives official items a small ranking boost: when two results are about equally relevant, the official one appears first.

How to mark an item as Official

1. Open the Library.
2. Find the workflow, form, page or file you want to designate.
3. Click the … (three-dot) menu on the item or its Library row.
4. Select Mark as official.

Note: Inside a form, the option is in Settings instead of the three-dot menu.

To remove the designation, open the same menu and choose Remove official mark.

Who can use it

Only Admins can mark or remove an Official designation. Builders and Users can see the badge and browse the Official view for Library items they can access. Guests don’t have access to the Library.

Where to spot an Official item

• Library list: the badge sits beside the item’s name. Hover to see who marked it and when.
• Item view: the badge appears on the item itself when you open it.
• Search results: official items display the badge and rank higher when relevance is close.
• Library left nav: click Official to see all official items you can access.

For a full walkthrough, including how to browse and search for official items, see Mark items as Official.