Admins can mark any workflow, form, page, or file in the Library as Official, designating it as the organization’s authoritative version. Marked items display a yellow Official badge that tells everyone which content to trust.
Note: Only Administrators can mark or remove the official designation. All members with Library access can see the badge.
The item now shows a yellow Official badge on its row in the Library. Hovering over the badge shows who marked it and when.
The badge is removed, and the item no longer appears in the Official view.
The Library’s left navigation includes an Official link. Click it to see every item currently marked as official across your organization.
To see archived items that were marked as official, click Show archived at the top of the Official view.
Official items also display the badge in Global Search results, so you can identify authoritative content without leaving the search. Official items get a boost in search results, so when several results match about equally well, the official one appears first.
Only Administrators. Builders, Users, and Guests cannot mark or unmark items.
Workflows, forms, pages, and files.
No. Only active items can be marked. However, if you archive an item that is already official, the mark is preserved and the item appears in the Official view’s archived list.
Learn more about organizing content in the Library.
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