How to Access SharePoint Recycle Bin

SharePoint – a widely used collaboration and document management platform – has a helpful feature called the Recycle Bin. It helps users get back deleted files quickly, avoiding any permanent losses.

When you delete something in SharePoint, it goes straight into the Recycle Bin. So if you change your mind, you can easily restore it.

Plus, SharePoint offers two Recycle Bins – first-level and second-level. The first-level Recycle Bin is accessible to each user, like the Recycling Bin on your computer. It stores deleted items for a set period before they are removed.

Second-level, or site collection Recycle Bin, holds items deleted from all subsites within a site collection. This allows administrators to recover items deleted by any user from their subsites.

Imagine Sarah, a project manager in a big organization that uses SharePoint. While multitasking, she accidentally deletes an important presentation. In a panic, she remembers reading about the Recycle Bin feature. She quickly finds it and – to her relief – finds her presentation. With just a few clicks, her presentation is restored and she delivers it on time.

SharePoint’s Recycle Bin is super useful. So, if you accidentally delete something important, don’t worry – the Recycle Bin is here to save you!

What is SharePoint Recycle Bin?

SharePoint Recycle Bin is a must-have feature for data recovery and protection. It stores deleted items like files, lists, libraries, and sites temporarily – a great safety net! This makes it simple to restore mistakenly discarded items.

Automatic moving of items to the Recycle Bin means no manual intervention required. The site administrator sets a timeframe for how long deleted items are held. During this time, users can easily retrieve and restore content to its original spot.

Two levels of the SharePoint Recycle Bin exist: the User Recycle Bin and the Site Collection Recycle Bin. The former holds individual user’s deleted items, and the latter holds items deleted from the User Recycle Bins.

To access the Recycle Bin, go to the SharePoint site and find ‘Recycle bin’ under Site Collection Administration. This page will show all trashed files. With a few clicks, important documents can be recovered quickly.

Explore SharePoint’s Recycle Bin to recover valuable info. You’ll enjoy peace of mind knowing that accidental deletions won’t result in permanent loss. Try it out today!

Why is it important to access SharePoint Recycle Bin?

In this info-driven era, accessing SharePoint Recycle Bin is essential. This feature safeguards against accidental deletions or changes. Without it, the consequences can be dire.

SharePoint Recycle Bin is a life-saver for businesses using SharePoint. It lets users restore files, documents, and libraries that were mistakenly deleted. This helps avoid data loss and business disruptions.

Also, SharePoint Recycle Bin aids in managing storage. It helps identify and eradicate useless files that take up space. This creates an organized environment for higher productivity.

Finally, users should be aware of the two levels of the bin: user-level and site collection level. Exploring both options ensures comprehensive data retrieval in case of accidental deletions.

Step 1: Log in to your SharePoint account

  1. Accessing your SharePoint account? Here’s a simple guide.
  2. Enter your credentials on the login page.
  3. Hit “Sign In” and you’ll be taken to the home page.
  4. Look for the Recycle Bin tab/link, usually on the left or under a dropdown.
  5. Voila! All deleted documents and files are now in view.
  6. Logging in is essential for unlocking SharePoint’s full potential.
  7. Be sure to act fast – any important documents must be restored from the Recycle Bin before they’re gone for good!

Step 2: Navigate to the Site Contents page

  1. Log onto the SharePoint homepage with your details.
  2. Find and click “Site Contents” in the navigation menu.
  3. A new page will open, displaying all the site contents.
  4. Look through the list to find what you need.
  5. You can use the search bar at the top to find content fast.
  6. Once you locate the item, click it to view more info or do actions.

It’s good to know that when you access the Site Contents page, you can see all the parts and docs in your SharePoint site! These steps let you easily manage your content.

For a better navigation experience in SharePoint, try:

  • Understanding the search feature, it’s a time-saver.
  • Use filters and sorting to organize content based on date or type.
  • Take advantage of folder structures to group related docs.

By doing this, you can make navigating SharePoint easier and maximize productivity when using the Site Contents page.

Step 3: Locate the Recycle Bin option

  1. Go to your SharePoint homepage or dashboard.
  2. Look for the Settings menu, represented by a gear icon. Click it.
  3. In the drop-down menu, select “Site Contents”.
  4. On the Site Contents page, scroll down to the “Recycle Bin” section. It’s usually at the bottom.
  5. Click on the “Recycle Bin” option.

Remember: Deleted items are stored in the Recycle Bin for a limited time only. So if you need to restore them, do it from the Recycle Bin.

Pro Tip: Check your Recycle Bin often, so you don’t lose any files or folders permanently.

Step 4: Accessing the Recycle Bin

  1. Navigate to your SharePoint site and sign in.
  2. Locate the Settings gear icon and click it, then select “Site contents” from the menu.
  3. Scroll down and find the Recycle Bin option.
  4. Click it to access and view deleted items.
  5. Select the item you want to restore and choose “Restore”.

You can also access Recycle Bin with keyboard shortcuts or through library/list settings. Explore all options for easier access.

Did you know you can restore multiple items at once from the Recycle Bin?

Step 5: Restoring or permanently deleting items in the Recycle Bin

Managing your SharePoint data is easy with these steps for restoring or permanently deleting items from the Recycle Bin:

  1. Go to the Recycle Bin.
  2. Choose the items you want to restore or delete.
  3. To restore, hit the “Restore Selection” button.
  4. For permanent deletion, click “Delete Selection”.
  5. For multiple restores, select “Restore all”.
  6. To delete all items, use “Empty Recycle Bin”.

Warning: Permanently deleted items cannot be retrieved. Be mindful when doing this.

Bonus Tip: Keep your Recycle Bin organized and tidy by regularly checking it.


Accessing the SharePoint Recycle Bin is a breeze! Just follow these steps:

  1. Open the Settings menu on your SharePoint site and find “Recycle Bin”.
  2. Here, you’ll find all items deleted from the site.
  3. Look through the list or use filters like name, type, and deletion date to search for the file you’re after.
  4. Once found, select it and click “Restore”. Bam! The file is back in its original location.

Pro tip 1: Check the Recycle Bin regularly to make sure you don’t miss any deleted files.

Pro tip 2: If you want to delete a file permanently without sending it to the Recycle Bin first, select it and click “Delete” instead of “Restore”.

Follow these steps and utilize these tips to easily manage your SharePoint Recycle Bin and avoid data loss.

Frequently Asked Questions

FAQs on How to Access SharePoint Recycle Bin

1. How can I access the SharePoint Recycle Bin?

To access the SharePoint Recycle Bin, follow these steps:
1. Go to your SharePoint site.
2. Click on “Site Contents” in the left-hand navigation menu.
3. Under “Lists” or “Libraries,” select the desired list or library.
4. From the top ribbon, click on “Library” or “List” and then choose “Recycle Bin.”

2. Are deleted items permanently removed from the SharePoint Recycle Bin?

No, by default, deleted items are moved to the Recycle Bin and can be restored if needed. The Recycle Bin acts as a temporary storage for deleted files and allows the user to recover them within a specified time.

3. How long are deleted items retained in the SharePoint Recycle Bin?

The retention period for deleted items in the SharePoint Recycle Bin depends on the configuration set by the SharePoint administrator. Typically, items remain in the Recycle Bin for 93 days.

4. Can I access the SharePoint Recycle Bin on a mobile device?

Yes, you can access the SharePoint Recycle Bin on a mobile device by opening the SharePoint site using a mobile browser or the SharePoint mobile app. Follow the same steps mentioned in question 1 to access the Recycle Bin.

5. Can I recover a specific version of a document from the SharePoint Recycle Bin?

No, the SharePoint Recycle Bin only stores the latest version of a document. If you need to recover a specific version, you will need to contact your SharePoint administrator or use the document version history feature.

6. Can I empty the SharePoint Recycle Bin completely?

No, as a regular user, you do not have the permission to empty the SharePoint Recycle Bin completely. Only SharePoint administrators can perform this action to permanently delete all items from the Recycle Bin.

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