How to Change Colors in Microsoft Outlook

Microsoft Outlook is an email and personal information management software. It allows users to customize the interface, by changing colors. This feature makes it easier to navigate and also boosts productivity.

Changing colors in Outlook is easy. Open Outlook, go to the File tab. Select Options and the General tab. Look for the ‘Color Scheme’ option. Select your favorite color from the drop-down menu. Click OK to apply changes.

Changing colors adds a personal touch and makes it easier to differentiate between sections. It also reduces eye strain caused by staring at a single color. Furthermore, fonts, gridlines, and highlight colors can all be changed. With many options, users can create an Outlook that suits their style.

Understanding the color settings in Microsoft Outlook

Discover how to use color settings in Microsoft Outlook. Assign specific colors to emails and calendar events to easily identify them. For example, red for urgent emails and blue for personal messages. Use green for client meetings and yellow for team discussions.

To customize colors, right-click on the folder and select “Properties.” Then go to the “Home Page” tab and click “Choose Color.” You can also customize colors under “View” and “Color.”

By utilizing these colors, you’ll streamline your workflow and boost productivity. Take advantage of color settings in Microsoft Outlook to revolutionize your task management.

Step 1: Accessing the color settings

Want to customize Outlook with a color scheme? Here are the steps:

  1. Open Outlook and click on the ‘File’ tab.
  2. Select ‘Options’ from the dropdown menu.
  3. Go to the left-hand sidebar and choose ‘General’.
  4. Scroll down to ‘Personalize your copy of Microsoft Office.’
  5. Click the ‘Color scheme’ dropdown menu to select your desired colors.
  6. Click ‘OK’ to apply the changes.

Also, you can personalize specific colors for font, background, and highlighting.

Fun Fact: The ability to change colors in Outlook was first added in 2007 with the Office Fluent UI design.

Tip: Changing color settings lets you tailor Outlook to your preferences and create a visually pleasing and organized email system.

Step 2: Choosing the element to change the color

  1. Open Outlook: Launch the app on your computer or device.
  2. Access Options Menu: Click on the “File” tab at the top left corner.
  3. Go to “Options”: Select “Options” in the drop-down menu to open the settings window.
  4. Select the “Mail” tab: Click on “Mail” in the left-hand column.
  5. Pick an Element: In the “Stationery and Fonts” section, click on the “Stationery and Fonts…” button.
  6. Choose the Element to Customize: In the window, you will see various elements such as font styles, backgrounds, and colors. Select the one you want to modify by clicking on it.

When you have chosen an element, you can adjust its color according to your preferences using Microsoft Outlook’s customization options. Discover other customization features to make Outlook even more yours! Start personalizing your emails today and give your Microsoft Outlook a vivid reflection of your personality!

Step 3: Selecting a new color

Changing colors in Microsoft Outlook is easy. Here’s how:

  1. Open the app on your computer.
  2. Go to the “File” tab & click “Options”. This opens the Outlook Options window.
  3. On the left-hand side menu, select “Calendar”.
  4. You’ll see a “Color scheme” dropdown. Click that to view the list of color options.
  5. Pick the one you like.
  6. Then click “OK” to apply it to your calendar.

Customizing colors helps personalize your calendar. Select a hue that resonates with you. It can improve the user experience.

I used to use blue for my Microsoft Outlook entries. But then, I switched to green. It gave my daily schedule a nice feel and made me look forward to checking my calendar daily.

Step 4: Applying the changes

Personalizing your Microsoft Outlook experience is easy! Follow these 3 steps to make it happen.

  1. Open Outlook: Double-click on the icon located on your desktop or in your apps folder.
  2. Navigate to Options: Click the “File” tab in the top left corner of the screen and select “Options” from the drop-down menu. This will open a new window with various customization settings.
  3. Change the Colors: In the Options window, go to “General” in the left panel. Then, click on “Office Theme” and pick your desired color scheme. Select from options like colorful, black, or white. Once done, click “OK” to save the changes.

Plus, color changes can make Outlook more readable and visually appealing. Experiment with different combinations to find one that fits your style. Personalizing Outlook can make it more enjoyable and efficient for you to use!

Additional tips for customizing colors in Microsoft Outlook

Customize your Microsoft Outlook colors to maximize your user experience and efficiency! Here are some tips for personalizing your Outlook interface:

  1. Change the navigation pane color scheme: Go to File > Options > General, and select a theme from the “Office Theme” dropdown.
  2. Vary calendar color categories: Open Calendar view. Right-click on a calendar entry. Select “Categorize”. Choose a new color category, or make a custom one.
  3. Customize folder colors: Right-click on any folder in the navigation pane. Choose “Color” and pick a new color for better organization.
  4. Create conditional formatting rules: Under View tab > View Settings > Conditional Formatting. Set rules to automatically highlight emails based on senders or subject lines.
  5. Adjust message list colors: In View tab > View Settings > Other Settings. Modify font and background colors for better readability in your inbox.

You can also adjust font size and style, or modify the spacing between emails in conversation view. Additionally, assign different colors for replies versus original messages. These customization options will make managing your emails more visually pleasing and easier.

Sarah, an office manager at a large corporation, encountered trouble finding important emails in her cluttered inbox. After discovering Outlook’s color customization features, she personalized her folders with vivid colors that correlated to specific projects. This easy tweak enabled Sarah to instantly search and access critical emails, which increased her productivity and decreased her stress.


Fancy up your email experience with a simple color change! Navigate to the “File” tab in Microsoft Outlook and select “Options” and then “General.” Look for “Personalize Your Copy of Microsoft Office” and click on “Colors.” You can pick from a few options or create a custom color scheme by selecting “Customize Colors.” You can customize text, background, and hyperlink colors with this option. Just make sure to keep accessibility in mind for those with visual impairments.

Now is the time to get creative! Let your unique style pop with eye-catching colors. Make your Outlook journey more exciting than ever before with stunning shades that show off your personality!

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