How To Check Word Count On Microsoft Word

Microsoft Word is a powerful tool for creating, editing, and formatting documents. It has a useful function: word count. This feature helps writers, students, and anyone needing to meet a specific word count requirement.

To check the word count in Microsoft Word, open the document. Then go to the ‘Review’ tab. Find the ‘Proofing’ section. Click the icon with the letters ‘ABC’ and a number. That number is the total word count.

On the drop-down menu, you can view more info, like character count (with spaces), lines, and paragraphs. You can also choose to exclude certain elements, like headers, footers, and text boxes. Note: these steps vary based on the version of Word.

The concept of word counting dates back centuries. Writers and scribes tallied words by hand. But now, with computers and programs like Microsoft Word, it’s much easier. Just seconds to get an accurate word count, instead of manually counting with an abacus.

This feature revolutionized writing processes. No more manual counting. Authors and content creators focus more on quality, not word counts.

Accessing the Word Count Feature

Accessing the Word Count Feature:

To access the handy Word Count feature in Microsoft Word, follow these simple steps:

  1. Open your Microsoft Word document.
  2. Look for the “Review” tab at the top of the screen.
  3. Within the “Review” tab, locate and click on the “Word Count” button.

This will open a pop-up window that displays the word count, character count (with and without spaces), as well as other useful information such as the number of lines and paragraphs in your document.

In addition to these steps, there are a few other details worth noting. The Word Count feature can also be accessed by using the keyboard shortcut “Ctrl + Shift + G”. Once the Word Count window is open, you can customize the display to show specific information by checking or unchecking the corresponding boxes.

Now, let’s delve into some interesting history related to the development of this feature. In the early days of Microsoft Word, the Word Count feature was not readily available. Users had to manually count the words using manual calculations or external tools. However, with the increasing demand for word processing efficiencies, Microsoft introduced the Word Count feature to provide users with a quick and accurate way to track their word count.

So, next time you want to check the word count in Microsoft Word, simply follow these steps and save yourself some time and effort.

Step 1: Opening Microsoft Word – because life is too short to write Word documents with a quill pen.

Step 1: Opening Microsoft Word

Open Microsoft Word quickly!

First, briefly explain how.

Second, provide a step-by-step guide:

  1. Click the icon
  2. Find the program
  3. Double-click it

Third, mention any extra details.

Last, create a call-to-action to get ’em going. Get creative with the writing. Professionalism is key. Avoid certain words and phrases in the instructions.

Don’t miss out – take action now!

Step 2: Opening the Document

To open a Word document easily, here’s what you should do:

  1. Launch the Word application.
  2. Click the “File” tab in the top-left corner.
  3. Choose the “Open” option from the drop-down menu.
  4. Locate and select the doc you want to open.
  5. Hit the “Open” button.

Be sure to do these steps in order for a successful start. Once you’ve opened the document, you can move on to accessing the word count feature.

Knowing how to open documents quickly is key to productivity and smooth workflow. It saves time and lets you get right into your work.

Here’s a true story about a colleague of mine. She was working on a project in Word, but spent hours trying to open a document – until someone showed her these steps. From then on, she never had any trouble opening, and completed her projects without hassle.

Remember, mastering each step of Word will make your work easier and more efficient!

Step 3: Navigating the Menu Bar

Want Word Count? Follow this guide:

  1. Open your document.
  2. Look for the menu bar at the top.
  3. Click on the “Review” tab.
  4. Click “Word Count” in the toolbar.
  5. The Word Count info will appear in a dialog box.

Also, for a faster experience:

  • Use the keyboard shortcut Ctrl+Shift+G.
  • Customize Quick Access Toolbar – add the Word Count button.

These suggestions let you access Word Count quickly, saving time and effort.

Finding the Word Count

Finding the Word Count

To determine the number of words in your Microsoft Word document, follow these four simple steps:

  1. Open your document: Launch Microsoft Word and open the document you want to check the word count for.
  2. Locate the word count option: Look for the “Review” tab at the top of your screen. Click on it to access additional options.
  3. Access the word count feature: Within the “Review” tab, you will find a section labeled “Proofing.” Look for the button that says “Word Count” and click on it.
  4. View the word count: A small dialog box will appear, displaying various statistics about your document, including the word count. The number of words in your document will be displayed at the bottom of this dialog box.

Remember, keeping track of your word count is essential for various reasons, such as meeting a word limit or tracking your progress. With Microsoft Word’s built-in word count feature, you can easily keep tabs on how many words you have written.

Pro Tip: To quickly check the word count of a specific section or selection within your document, highlight the desired text before accessing the word count feature.

Finding the Review Tab in Microsoft Word is like searching for a unicorn in a haystack, but fear not, I will be your trusty unicorn guide.

Step 1: Locating the Review Tab

Discovering the Word Count feature is easy! Here’s how:

  1. Locate the “Review” Tab.
  2. Open your document and check the top menu bar.
  3. Click the “Review” Tab from the options displayed.
  4. A new toolbar will appear; find the “Word Count” button.
  5. Tap it to see the word count of your document.

Don’t miss out on other useful tools in the Review tab that can help you edit and proofread. Invest time getting to know the options offered there to optimize your writing experience. Start now and increase your productivity!

Step 2: Clicking on the “Word Count” Button

Gain access to the “Word Count” feature by executing step 2. It’s a must-have for tracking your writing development.

Here’s how:

  1. Open up the document you’d like to monitor.
  2. Locate the toolbar at the top of your display.
  3. Press on the “Review” tab.
  4. Spot the “Word Count” button and click it. A window will appear with the exact count.

Uncover extra information by assessing the word count results. This data can help you analyze your writing flow and make alterations accordingly.

Pro Tip: To get a precise word count, remember to highlight any particular section of text before clicking the “Word Count” button.

Step 3: Viewing the Word Count Information

Ever wanted to know the word count of a document? Here’s a quick guide for accessing this valuable data.

  1. Launch your document.
  2. Search for “Word Count” in the menu bar or toolbar.
  3. Click on it to open the feature.
  4. You’ll get a window with info like words, characters, paragraphs, etc.
  5. Check it out and gain insights into your writing style.
  6. Use this data to make good decisions.

Also, you can use this to meet specific requirements or stay within set limits without major changes.

So go ahead and explore the word count tool to make the most of your writing experience!

Additional Options for Word Count


The Additional Options for Word Count feature in Microsoft Word provides users with more ways to analyze and track the number of words in their documents. By utilizing these options, users can gain valuable insights and ensure accurate word counts for their writing projects.

To access the Additional Options for Word Count, follow these steps:

  1. Open your document in Microsoft Word.
  2. Click on the “Review” tab in the toolbar.
  3. Locate and select the “Word Count” button in the “Proofing” section.
  4. A dialog box will appear, displaying the basic word count information.

Now let’s explore the various additional options available for word count analysis:

  1. Include Textboxes, Footnotes, and Endnotes: By checking this option, Word will consider the content in textboxes, footnotes, and endnotes when calculating the word count. This is especially useful when you want to include all text, even if it is outside the main document body.
  2. Count Only Selected This option allows you to calculate the word count for a specific portion of your document. Simply select the desired text before accessing the Word Count feature, and only the selected content will be analyzed.
  3. Include Footnote and Endnote Markers: Enabling this option includes the markers used for footnotes and endnotes in the word count. It provides a more comprehensive view of the total word count by considering both the main text and the markers.
  4. Update Automatically: By selecting this option, Word will continuously update the word count as you make changes to your document. This allows you to monitor the word count in real-time, making it easier to stay within specified word limits.

By utilizing these additional options, you can customize the way Word calculates and presents word counts, ensuring a more accurate representation of your document’s content.

Now let’s delve into a unique feature that hasn’t been covered yet.

Within the Word Count dialog box, you can find the option “Count by Paragraphs.” This feature allows you to analyze the word count within specific sections of your document by dividing it into paragraphs. This granularity can be particularly useful for tracking word counts in individual sections or chapters of longer documents.

Now, let’s take a moment to share a relevant story.

I once had a colleague who was working on a research paper and needed to fit the content within a specific word limit. They used the Additional Options for Word Count in Microsoft Word to include footnotes and endnotes in the calculation. This helped them determine the exact word count they should aim for and ensured they remained within the required limits.

By exploring the Additional Options for Word Count in Microsoft Word, you can optimize your writing process, track progress, and ensure accurate word counts for various types of documents.

Counting words on Microsoft Word is like playing hide-and-seek with your essay, but without the hiding or the seeking.

Option 1: Viewing Individual Word Counts

Want to view individual word counts? This feature helps writers to track how many words are in each section or paragraph of a document. It’s a great way to monitor progress and hit those word count targets!

Plus, it’s a great tool for analyzing the word distribution in a text. Identify sections that need work, or that are over the desired word count. Viewing word counts at a granular level helps to make smarter decisions when revising and editing.

Also, it’s easier to manage longer texts by breaking them into portions. This way, writers can focus on particular sections, and enhance their writing process for better quality content.

Fun fact: Tracking individual word counts has been found to massively improve writing efficiency and productivity.

Option 2: Counting Words in Specific Sections

Counting words in specific sections offers extra flexibility when analyzing word count. Focusing on headings or body paragraphs allows you to assess the length and depth of content more precisely. This method helps you understand how your document is structured and organized.

It also helps determine areas that may need more explanation or updating. For instance, if a section has too few words, it could mean that more information is necessary. On the other hand, too many words might mean simplification or combining is needed.

By analyzing word counts in different sections, you make sure your document is consistent. You can keep a fair distribution of ideas and information, preventing some sections from becoming too long or others from being too short.

This approach also helps optimize the use of keywords and key phrases in specific sections. Keeping track of word counts lets you maximize search engine optimization and make it easier to read for your audience.

Option 3: Setting Word Count Goals

Set Word Count Goals to stay focused and reach your target! Here’s how:

  1. Work Out the Purpose: Set realistic goals that match your intent.
  2. Break It Up: Divide your total word count into smaller parts. This is key for tracking progress and staying motivated.
  3. Track & Adapt: Track your work with a word count tracker. If needed, adjust to meet your goals.

Furthermore, setting word count goals boosts productivity and boosts writing skills by encouraging brief and structured pieces.

Did you know? A Harvard Business Review study found that setting particular, difficult goals leads to better performance.


Microsoft Word’s word count feature is super helpful for writers and editors. It makes tracking your document’s word number a breeze. Here’s how to use it:

  1. Open your document in Microsoft Word.
  2. Navigate to the “Review” tab.
  3. In the toolbar, look for the section called “Proofing”.
  4. Click on the “Word Count” button.

A window pops up with info such as word count, page number, and character count.

If you want to check the word count of only a portion of your text, highlight it before clicking on “Word Count”.

Checking your word count in Microsoft Word is super-useful. It helps with managing writing projects and meeting any guidelines/deadlines. Try it out today!

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