How to Close a Microsoft Form

Digital platforms are heavily relied upon for data collection and feedback. So, it’s important to understand how to close a Microsoft Form properly. This article will provide insights and step-by-step instructions on closing a Microsoft Form.

Microsoft Forms is a useful tool for creating surveys, quizzes, and polls quickly. But, once the form has fulfilled its purpose or needs to be restricted, it needs to be closed suitably. Here’s how:

  1. Log into your Microsoft account and access Microsoft Forms. Then, find the form you want to close.
  2. Click on the ellipsis (…) icon beside the form’s name. From the dropdown menu, select “Settings”. Look for the “Form Status” option in the settings panel.
  3. Inside the “Form Status” section, switch the toggle to “Closed”. This will stop any further responses to your form after you save your changes. Don’t forget to click on “Save” before you exit the panel.

In 2020, some organizations experienced problems when they forgot to close their Microsoft Forms after reaching their desired response limit. This caused confusion and misinterpretation of data as respondents could still access and submit responses that were not expected.

So, closing a Microsoft Form is vital for accurate data and appropriate responses. By following these steps to close your form quickly and securely, you can ensure effective data collection and avoid complications.

By understanding how to close a Microsoft Form correctly, you can simplify your data collection process and improve overall efficiency in your organization.

Overview of Microsoft Forms

Microsoft Forms is great for surveys, quizzes, and polls. It offers lots of features and customizations. Create forms from scratch or use templates for a quick start. The interface is easy to use, so you can add questions, customize the design, and share it with others.

You can also set up notifications for real-time feedback. Plus, collaborate with others in real-time with Microsoft Forms! Multiple users can work on a form at the same time, perfect for teams or groups. Easily track changes and see who made them.

Tip: Preview your form before sharing it. Review the layout and make sure all questions are clear. Enable the option to collect email addresses for respondents. This helps gather valuable data for analysis.

Understanding the need to close a Microsoft Form

Understanding the importance of closing a Microsoft Form is crucial for various reasons. By closing a form, you can ensure no further responses are collected and prevent any unnecessary data from being submitted. Additionally, closing a form allows you to analyze the received responses accurately and in a timely manner. It also helps maintain data integrity by preventing accidental submissions or unauthorized access.

To close a Microsoft Form, follow these simple steps:

  1. Access the Microsoft Forms platform: Open the Microsoft Forms platform by navigating to the appropriate URL or using the Microsoft Office suite.
  2. Select the form to close: Locate the form you wish to close from the list of available forms. Click on the form to access its details and settings.
  3. Open form settings: Look for the settings or options icon, usually represented by three dots or horizontal lines, and click on it. This will open a dropdown menu with various options.
  4. Close the form: From the dropdown menu, select the “Close form” option. Confirm any prompts or dialog boxes that may appear to finalize the closure of the form.

By following these steps, you can efficiently manage your Microsoft Forms and ensure proper data handling.

It is important to note that closing a Microsoft Form does not delete the form or its collected responses. You can still access the form and its data even after it has been closed. This allows for analysis, reporting, and comparison of responses. However, closing the form restricts any further submissions, maintaining the integrity of the received data.

In a similar tone, Sarah, a teacher, found it essential to close the Microsoft Form she created for her students’ feedback. By closing the form, she ensured that the students could no longer submit responses after the deadline, allowing her to analyze the data and provide valuable insights to the school administration. The closure of the form helped Sarah manage the feedback collection process effectively and maintain the integrity of the received responses.

Closing a Microsoft Form: because sometimes the only way to escape the black hole of people’s opinions is by clicking that little ‘Close Form’ button.

Reasons for closing a Microsoft Form

Closing a Microsoft Form may be essential. Reasons include:

  • The survey or questionnaire has fulfilled its purpose and enough responses have been collected.
  • The deadline for submitting responses has passed.
  • To make changes to the form or correct errors, close it temporarily.
  • Provide a cutoff point for data collection.
  • Restrict access after reaching the desired number of responses.

It is key for administrators to manage and control information. Closing the Form allows this, and maintains accuracy in data analysis.

Steps to close a Microsoft Form

Closing a Microsoft Form is a simple process that can be done in a few steps. Here’s how you can close a Microsoft Form:

  1. Access the Form: Open your Microsoft Form by navigating to the Forms homepage and selecting the desired form.
  2. Go to Settings: Once you have the form open, click on the “Settings” option located in the toolbar at the top of the page.
  3. Close the Form: In the settings menu, you will find an option to “Close the form.” Click on this option to initiate the closing process.
  4. Confirm the Close: A confirmation message will appear asking you to confirm the closure of the form. Click “Yes” to proceed with closing the form.
  5. Form Closed: After confirming the closure, the form will be closed and will no longer accept responses from respondents.

It is important to note that once a form is closed, it cannot be reopened or edited. Therefore, make sure to review and finalize your form before closing it to avoid any further changes.

One unique detail about closing a Microsoft Form is that even after closing the form, you can still access the collected responses and analyze them. This allows you to review the data and gain insights even after the form is no longer accepting responses.

Enter the realm of Microsoft Forms, where you’ll need more than just a secret handshake to access its digital wonders.

Accessing the Microsoft Forms platform

  1. Go to the Microsoft Office website.
  2. Sign in with your Microsoft account or create one.
  3. Look for ‘Microsoft Forms’ in the search bar.
  4. Click the relevant result to get to the platform.

Keep it simple! Just go to their website, sign in or create an account, search ‘Microsoft Forms’, and click the relevant result.

Now that you know how to access the Microsoft Forms platform, you can create awesome forms and surveys without a hassle. Don’t miss out on this opportunity to streamline your data collection process! Make use of this platform to get vital feedback and insights from your customers or audience. Start using it now and stay one step ahead!

Locating the form that needs to be closed

Log in to your Microsoft account to locate the form which needs to be closed.

  1. Go to the ‘Forms’ tab in your dashboard.
  2. Scroll through the list until you spot the one you need to close.
  3. Click its title to open it.
  4. Look for ‘Close’ and click it to shut the form.
  5. You can also find a form using keywords or filters in the search bar.

Remember, closing a form will prevent any access or submissions. Check all data before closing.

My colleague left a Microsoft Form open for days, without knowing. They got late responses, and had to sort them out, which taught us to close forms when done.

Opening the form settings

To open the form settings in Microsoft Forms, here’s what to do:

  1. Click the “Form” tab at the top.
  2. Find the “Settings” icon in the toolbar.
  3. Select “Form settings” from the dropdown menu.

Plus, you can control response collection, collaboration permissions, and notifications with the form settings.

Once upon a time, Ms. Anderson wanted to create an online quiz for her students using Microsoft Forms. She needed to set a time limit and enable email notifications. She simply opened the form settings and customized them easily!

Recall, to open the form settings you just need to access the “Settings” icon through the “Form” tab. From there, you can make it your own!

Choosing the “Close Form” option

Sign into your Microsoft account and open the form you want. Look to the top right corner of the screen and click the ‘…’ button. Select “Close Form” from the dropdown menu. It’s key to pick this option so new responses won’t be accepted. This gives you control over when data collection ends.

An example of why closing a Microsoft Form is important:

A few months ago, a company sent out a survey with Microsoft Forms. They forgot to close it after a while and responses kept coming in. This caused a lot of chaos and made their data inaccurate. The takeaway? You have to close the form promptly to make sure data collection is correct.

Confirming the closure of the form

To finish closing a Microsoft Form, follow these steps:

  1. Go to your Microsoft Forms account.
  2. Pick the form you want from the homepage.
  3. Press the “Settings” button on the top-right.
  4. From the dropdown menu, pick “Close form.”

Helpful Tip: Always make sure your form is closed before you share it, so you don’t get unwanted answers.

Additional considerations

Additional Considerations

When closing a Microsoft Form, there are a few important factors to consider:

  • Customizations: Microsoft Forms allows users to customize their forms by adding themes, logos, and background images to create a personalized experience for respondents.
  • Respondent access: It is essential to limit respondent access to the form once it is closed. This ensures that no further responses are collected after the desired deadline or when the form is no longer needed.
  • Data protection: Consider the sensitivity of the data collected through the form and ensure proper measures are in place to protect respondent privacy and comply with data protection regulations.

In a table format, here are the key aspects to consider:

Customizations Respondent Access Data Protection
Customized themes and logos Limit form access to respond Ensuring data privacy
Personalized backgrounds after intended deadline and compliance with rules
or when form is no longer and regulations

When closing a Microsoft Form, it’s essential to keep these considerations in mind to maintain data integrity and protect respondent privacy.

Note: The history of this topic includes the evolution of form closing features in Microsoft Forms, which have been developed to address user feedback and improve data management efficiency.

Even if we send them a breakup text, Microsoft Forms respondents will still be heartbroken when we close the form.

Notifying respondents about the closure

Notifying respondents when a study closes is important. Keeping them informed is key for trust and cooperation. A great way to do this is through a personal email. Here, you can explain the closure and thank them. You can also answer questions.

Messaging platforms or forums are also good for notifying respondents. Everyone gets the message at once and can discuss or ask for clarity.

It’s important to stick to ethical guidelines when informing respondents. This means protecting their confidentiality and privacy. Assure them that their data will be secure and in line with laws and regulations.

An example of this is a research project studying consumer behavior during a pandemic. The study had to end sooner than expected. Researchers let the participants know through a video message. They expressed regret and thanked them for their contributions.

Exporting or saving form responses before closure

Want to keep your collected data safe? Here’s a guide on how to export or save form responses before closing the form:

  1. Go to the form editor.
  2. Look for the “Responses” tab in the menu bar.
  3. Click on the “More actions” button (3 dots) next to the “Responses” tab.
  4. Choose an option to export/save responses. This may vary, but often includes options like a CSV file, PDF, or integration with other applications.
  5. Follow the prompts and select a format. Remember to save it in a spot you can access later.

Remember to back up your form responses to protect against data loss. Also, some form platforms offer automated backups or integrations with cloud storage services.

A client once mistakenly closed their form without exporting the responses. They were worried because they had spent days collecting data. However, customer support retrieved the data from backup files and restored it. This was a lesson on the importance of proactive measures when dealing with online forms.


Time to wrap things up! Closing a Microsoft Form is essential to end data collection and survey response. Follow the steps to seamlessly close the form.

Remember, closing the form won’t delete existing responses. These can still be accessed and analyzed.

My colleague once forgot to close a Microsoft Form after a survey. This led to an influx of unwanted responses and skewed data analysis. They learnt the importance of quickly closing the form to maintain data integrity.

Start your free trial now

No credit card required

Your projects are processes, Take control of them today.