How to Convert Microsoft Project to Excel

Project management can be intimidating, particularly when it involves managing substantial data. A regular difficulty for pros is converting Microsoft Project files into Excel. Here, we’ll investigate the process of doing so, giving you a sensible way to smooth out your project management duties.

Managing projects needs being able to assess and show data succinctly. Microsoft Project provides you with potent features for scheduling, resource division, and tracking progress. However, sharing this info with stakeholders without having access to Microsoft Project can be difficult. That’s where transforming your project files to Excel comes in.

By transforming your Microsoft Project files to Excel, you can easily share and collaborate on project data with colleagues and stakeholders who don’t have the software. Excel offers a recognizable interface for dealing with data, making it available to a broader audience. Plus, Excel has powerful tools for data analysis and visualization, letting you to gain significant knowledge from your project details.

To convert a Microsoft Project file to Excel, take these easy steps:

  1. Open the Microsoft Project file you want to convert.
  2. Click on the “File” tab in the top left corner.
  3. Select “Save As” from the dropdown menu.
  4. Choose a location on your computer to save the converted file.
  5. Select “Excel Workbook (*.xlsx)” as the file format.
  6. Click “Save” to convert the file.

It’s essential to note that while most of your project data will transfer over smoothly, some formatting and complex features may be lost in the conversion process. Make sure to review the converted Excel file carefully before sharing it with others.

Transforming Microsoft Project files to Excel is a straightforward procedure that enables you to share project info easily. Taking advantage of Excel’s multipurpose features for data analysis and visualization can enhance collaboration and improve decision-making. Don’t miss out on the chance to streamline your project management tasks by mastering this conversion technique. Start converting your Microsoft Project files to Excel today to unlock the true potential of your project data.

Understanding Microsoft Project and Excel

Microsoft Project and Excel are two powerful tools. They can make project management and data analysis easier. By understanding their capabilities, users can enhance their project planning and tracking.

Microsoft Project is made for managing and following projects. It assists users by letting them make detailed plans. This includes setting tasks, allocating resources, setting deadlines, and creating dependencies between tasks. It also shows a visual timeline of the project and its progress through Gantt charts.

Excel, on the other hand, is for data analysis and manipulation. Its features let users organize, analyze, and view data in different ways. By converting Microsoft Project files to Excel format, users can use Excel’s capabilities to run complex calculations, create charts & graphs, keep track of resource allocation, and generate insights from project data.

Converting files offers some advantages. One, it lets users collaborate with other stakeholders who may not have access to Microsoft Project. They can share project info in Excel format, and easily communicate project updates and data-driven insights.

Also, converting Project to Excel lets users combine multiple projects or integrate project data with other Excel spreadsheets. This helps create cross-functional reports and analysis.

To quickly convert Microsoft Project to Excel:

  1. Open Microsoft Project.
  2. Open your project file.
  3. Click the “File” tab.
  4. Select “Save As,” then choose where to save the file.
  5. In the “Save as type” dropdown menu, select “Excel Workbook (*.xlsx).”
  6. Click “Save.”

Pro Tip: To maintain formatting during conversion, review cell formatting options in Excel after saving the file.

Why Convert Microsoft Project to Excel

Microsoft Project is a famous tool for project management. However, you may want to convert it to Excel for a variety of reasons.

For example, Excel has more formatting and customizing options. Also, if you need to share project data with those who do not have Microsoft Project, converting it to Excel simplifies collaboration and analysis.

Converting to Excel also allows you to create charts and graphs based on the project data. This helps visualize progress and spot any potential issues. Also, Excel’s formulas and functions enhance data analysis, making it easy to calculate and generate reports.

Furthermore, exporting Microsoft Project data into Excel lets you integrate it into other documents or systems. For instance, you can import the converted data into business intelligence tools or merge it with other datasets for detailed analysis.

Survey Says: TechRepublic’s survey revealed that 72% of project managers use Microsoft Project as their primary project management software tool.

Step-by-step Guide on Converting Microsoft Project to Excel

Microsoft Project is an awesome tool to help users handle complex tasks. If you want to use Excel to analyze and report the project data, here’s how to convert Microsoft Project to Excel:

  1. Export the Microsoft Project file: Open the project in Microsoft Project and go to File. Select Save As and choose Excel Workbook as the type. Give it a suitable name and location.
  2. Customize the export options: Before you save, you can select which columns and data fields to include in the Excel file. You can also pick if you want to export all tasks or only special ones.
  3. Review and adjust formatting: Open the Excel file and modify the formatting as required. This could mean resizing columns, applying conditional formatting, or adding formulas.
  4. Update project data in Excel: The exported Excel file is a snapshot of your project at a certain point. If any changes are made to the project after exporting, you have to modify the data manually in Excel or recreate the export process.
  5. Save and share your Excel project plan: Make any adjustments, save the Excel file, and share it with people who don’t have access to Microsoft Project. This allows them to view and analyze the project information using common tools.

Now, you understand how to convert Microsoft Project to Excel! Pro Tip: Check that all task dependencies, resource assignments, and other crucial info are correctly represented in the exported Excel file before sharing.

Tips and Tricks for Efficient Conversion

Microsoft Project is frequently used, so the need to convert it to Excel format often arises. Here are some helpful tips for accomplishing this task:

  1. Utilize the Data tab. Go to Data > Export > Excel to transfer project data into a spreadsheet.
  2. Customize your export settings. Select which fields to include, adjust formatting, and specify how subtasks should be displayed.
  3. Take advantage of mapping options. Map project fields with corresponding Excel columns for proper alignment.
  4. Filter using Excel. After converting, use Excel’s filtering capabilities to analyze data further.

A project manager I know had trouble sharing updates with stakeholders who preferred Excel. By quickly converting his Microsoft Project file using the tips above, he achieved smooth communication.

Efficient conversion of Microsoft Project to Excel can benefit teamwork. Follow these tips to transfer and manipulate data between the two tools.

Common Issues and Troubleshooting

Having trouble converting Microsoft Project to Excel? Don’t worry, we’ve got you covered! Here are some common issues and things to try to guarantee a smooth conversion.

One issue is formatting getting lost. To prevent this, export the file as a CSV first. This will keep the formatting when importing to Excel. Then, make any necessary changes.

Another problem is missing or mismatched data. Check your Microsoft Project file for any mistakes before converting. Make sure all tasks, durations, resources, and dependencies are right.

If columns or data are not showing correctly in Excel after conversion, try adjusting the column widths or format settings in Excel.

To make the conversion process easier:

  1. Simplify your project plan. Get rid of anything unnecessary. That way, you lower the chance of an error or discrepancy.
  2. Use project management tools/plugins with integration for both Microsoft Project and Excel. They often have features for smooth conversion.
  3. Ask for technical support. Software vendors and online communities often have forums with experts to help with troubleshooting.

By following these tips, you’ll be able to convert your Microsoft Project files to Excel without losing essential data or experiencing formatting issues. Keep these in mind for a stress-free conversion experience!


Converting Microsoft Project files to Excel is a productive way to share project information. Users benefit from the program’s features and can analyze, manipulate, and present data with ease.

Consider your audience when converting files. Excel offers customization, allowing you to select columns or fields from the original Project file. This ensures only relevant data is displayed.

Crucial project data is retained when creating an Excel version of the file. Task names, durations, start dates, assignees, and dependencies are all preserved.

Moreover, you can analyze data with Excel’s formulas, charts, pivot tables, and other features. This offers deeper insights into project progress and allows for smarter decisions with visual representations of the data.

Start your free trial now

No credit card required

Your projects are processes, Take control of them today.