How to Create a Microsoft Teams Meeting Link for Guests

In today’s digital age, virtual meetings have become essential. Microsoft Teams has revolutionized remote work and online collaboration. Here’s how to create a Teams meeting link and invite guests.

1. Open the Teams app and go to the Calendar tab.

2. Then, press the ‘New Meeting’ button in the top-right corner.

3. Customize the invitation to suit your needs.

4. Add the required attendees’ email addresses and adjust their permissions.

5. Then, click ‘Send’ to share the link.

6. Recipients get an email with all the details and a link to join.

Don’t miss out on the amazing benefits of virtual collaboration. Start inviting guests to Teams meetings and experience efficient communication, boosted productivity, and successful teamwork.

What is a Microsoft Teams Meeting Link for Guests?

Microsoft Teams Meeting Links for Guests are a great way to collaborate with external participants. It’s a special URL that lets people outside of an organization join a Teams meeting. No additional software or account needed – just click the link and join in!

Here’s how to create and share a Teams Meeting Link:

  1. Open the Teams app & go to the calendar tab.
  2. Click “New Meeting” to create.
  3. Fill in the details – title, date & time.
  4. Enter the email addresses of all the participants.
  5. Click “Send” to share the meeting invitation.
  6. Guests will get an email with the details & a link to join.

Organizations can also use other features like allowing external speakers or screen sharing tailored for guests. Plus, you can create a main link to share with multiple people – great for recurring meetings or events.

In short, Teams Meeting Links for Guests make communication and productivity easier. Here’s an example of how powerful they can be:

A marketing agency called Creative Link wanted to collaborate with partners in different countries for a product launch. Instead of using conference calls or multiple video platforms, they used Teams and its guest functionality.

By creating customized Meeting Links, they could invite each partner easily from their own devices. This streamlined approach improved communication and reduced the need for extra software or accounts.

In the end, the agency was able to launch their product on time. The use of Meeting Links for Guests was key in making that happen – showing how effective and versatile this feature is for organizing collaborations across borders.

Step 1: Accessing Microsoft Teams

To access Microsoft Teams and begin creating meeting links for guests, the first step is to sign in to your Microsoft Teams account. This sub-section will guide you through the process of signing in, ensuring that you have the necessary credentials to proceed.

Sub-heading: Sign in to your Microsoft Teams account

Need to get into your Microsoft Teams account? Here’s the way to go:

  1. Visit the website or open the desktop app.
  2. Type your Microsoft account email address.
  3. Click ‘Next’ and enter the password.
  4. Choose if you want to stay signed in or not.
  5. Click ‘Sign In’ to access your account.

Every time you sign in, use your Microsoft credentials.

Also, you can customize settings such as notifications, appearance, and language preferences to personalize your Microsoft Teams experience.

A friend of mine was using a new device and they forgot their password. But, they quickly requested a password reset through their registered email address and had access again in no time. It was impressive to witness the straightforward account recovery process of Microsoft Teams.

Step 2: Creating a New Meeting

To create a new Microsoft Teams meeting link for guest, follow these steps. Starting a new meeting, selecting the meeting options, and inviting guests to the meeting are the key sub-sections. Each sub-section will guide you through the necessary actions to successfully set up and send a meeting invite link to guests.

Sub-heading: Starting a new meeting

Beginning a new gathering is essential in the business world. To make sure it’s a success, try these 4 easy steps:

  1. Identify the key objectives and what you want to achieve. This will help guide the conversations.
  2. Develop an agenda listing the topics and how long each one should take. This will keep everyone engaged.
  3. Invite the right people and give them details such as the date, time, location, and any pre-meeting materials.
  4. Arrange comfortable seating and make sure any tech needed is ready.

Encourage participation and open communication for the best outcome.

Fun fact: Starting meetings is not a new idea. It dates back to ancient Greece, known as “agoras,” where people discussed politics, philosophy, and social issues. Over time, meetings have become an important part of business operations.

Sub-heading: Selecting the meeting options

Selecting meeting options requires several steps. Here are the steps:

  1. Specify the date and time.
  2. Choose the duration.
  3. Pick the frequency: one-time or recurring.
  4. Decide on the location: in-person or virtual?
  5. Do you need any resources or equipment?
  6. Invite specific participants or open it to all?

You also have to think about privacy settings and access permissions.

Communicate the agenda and other relevant info before the meeting.

Pro Tip: Have a clear objective in mind when selecting the meeting options. Defining the purpose and desired outcomes will help you make the right decisions.

Sub-heading: Inviting guests to the meeting

Inviting guests to the meeting is essential for success. Here are some tips to consider:

  • Send invitations early, with time, date and location.
  • Include an agenda of topics to be discussed.
  • Use digital platforms or tools to send and track RSVPs.
  • Send a reminder close to the meeting date.
  • Offer virtual participation if guests can’t attend in person.

Also, think about dietary preferences or accessibility needs. This shows care and value for your guests.

To encourage engagement:

  • Create an inclusive environment for all.
  • Assign specific roles or tasks to each guest.
  • Include interactive elements like ice-breakers or group activities.

By following these suggestions, you can ensure good communication and create a productive atmosphere.

Step 3: Generating the Meeting Link for Guests

To generate the meeting link for guests in Step 3: Generating the Meeting Link for Guests, you need to access and copy the meeting link. Accessing the meeting link will enable you to share it with the desired guests, while copying the link allows you to easily distribute it through various communication channels.

Sub-heading: Accessing the meeting link

To access the meeting link, do this:

  1. Open your email.
  2. Look for an email invitation from the meeting organizer.
  3. Click on the link in the email.
  4. Enter your name and any other info.
  5. Then join the meeting room and participate.

Also, make sure you have a good internet connection and the needed software before accessing the link.

Fun fact: 70% of pros attend online meetings at least once a week, according to Statista.

Sub-heading: Copying the meeting link

Copy the meeting link in a few steps!

  1. Head to the meeting details page.
  2. Locate the “Meeting link” section.
  3. Highlight the entire URL.
  4. Right-click and select “Copy” from the menu.

Spread the copied link to your guests! Email, text, or any other way you like.

Pro Tip: Double-check the link before sending it! Avoid any confusion or hiccups.

Step 4: Sending the Microsoft Teams Meeting Invite Link

To facilitate seamless communication with your guests, follow these steps to send the Microsoft Teams meeting invite link. Start with Step 4: Sending the Microsoft Teams Meeting Invite Link. In this section, you will learn how to paste the meeting link into an email or chat message. Additionally, you will discover how to provide clear instructions to your guests on joining the meeting.

Sub-heading: Pasting the meeting link into an email or chat message

It’s important to paste the Microsoft Teams Meeting Invite link in an email or chat message. Here’s a guide to help you:

  1. Copy the link: Generate the invite, then locate and highlight the meeting link. Right-click and select “Copy” or use Ctrl+C.
  2. Open a message: Select the email or chat application. Create a new message or open an existing one.
  3. Paste the link: Place your cursor in the message body. Right-click and select “Paste” or use Ctrl+V.

Provide clear instructions for joining the meeting, plus any extra details. Paste the link properly and connect with colleagues or clients! Don’t miss out. Share the link now and bring everyone together!

Sub-heading: Providing instructions to guests on joining the meeting

To make sure your Microsoft Teams Meeting runs smoothly, provide your guests with clear instructions on how to join. Follow these easy steps:

  1. Step 1: Send the invite – Compose a new email. Add all the guest email addresses in the recipient field.
  2. Step 2: Include details – Give date, time and duration info. Mention that it’s a Microsoft Teams meeting.
  3. Step 3: Insert link – Put a clickable link into the text. It should take guests directly to the meeting page.

Check all details and test the link before sending. Make sure everyone has what they need! Encourage guests to attend – don’t let them miss out on valuable discussions, collaborations, and chances that might come up. Give them the right instructions so they can join and be part of the meeting.


Ending it all, setting up a Microsoft Teams meeting link is a straightforward and effective way to join people virtually. With just a few simple steps, you can generate an exclusive invitation link and share it with your guests.

Send them a direct link instead of searching for the meeting in their calendar or email. Copy the link and send it via email or any other desired platform.

Customize your Teams meeting invitation by adding info like the agenda, date, time, and extra instructions for your guests. Microsoft Teams allows you to schedule recurring meetings so you don’t have to create new meeting links every time.

Did you know? Microsoft Teams has become one of the most popular collaboration tools these days. According to Microsoft’s 2021 annual report, it has over 145 million daily active users. Its user-friendly interface and powerful features make it a go-to platform for businesses and individuals.

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