How to Download Transcript from Microsoft Teams Meeting

  1. To get a transcript from Microsoft Teams, follow these steps:
  2. Open the Teams app.
  3. Locate the meeting and click the ellipsis (…) next to the name.
  4. Then, select “Open in Microsoft Stream.” This will take you to the video page.
  5. Go to the “Transcripts” tab.
  6. There, you will see a list of available transcripts.
  7. Click on the one you want.
  8. Then, use the three dots (…) icon and select “Download.” This will save it on your device.
  9. Transcripts may take a while to generate. So, don’t worry if you can’t see one right away.

Pro Tip: Transcripts can be useful. Consider downloading and saving them for future use or sharing with others who couldn’t attend.

Understanding Microsoft Teams Meeting Transcripts

Microsoft Teams Meeting Transcripts provide an easy way to access and review what was discussed during a meeting. These transcripts can be downloaded and saved for later. Learn how to get transcripts from Microsoft Teams meetings with these steps:

  1. Open the Microsoft Teams application.
  2. Go to the meeting you want the transcript from.
  3. Find the meeting in your chat or calendar.
  4. Click the “More options” button (three dots).
  5. Choose “Open in Microsoft 365” or “Open in Browser”.
  6. Look for the transcript icon or tab.
  7. Click on it to open it.
  8. Click the download button or option to save it.

Transcripts are more than just text. They include features like speaker attribution, highlighting points made and files shared. Plus, they’re time-stamped, allowing you to quickly find info without listening or watching the whole recording.

Take Sarah, an HR manager who was interviewing candidates using Microsoft Teams. Her headset had microphone issues, causing audio distortions. She used the transcript feature to get the conversation details. With the transcript, Sarah was able to understand the info exchanged and make a decision.

Prerequisites for Downloading Transcripts

Sophia had trouble keeping up with all the details from a team meeting on Microsoft Teams. She was worried she’d miss important info. Then, she found out about the transcripts feature! With a few clicks, she could download the whole conversation. Now, she can easily access it and review it at her own pace. Microsoft Teams gave her the convenient access she needed to stay organized and informed.

Step-by-Step Guide: How to Download Transcript from Microsoft Teams Meeting

Microsoft Teams makes it simple to download transcripts of meetings. Follow these steps to get them quickly and save them for future use.

  1. Open Microsoft Teams:
    • Open the Teams app on your device.
    • Sign in with your credentials.
  2. Join or Access the Meeting:
    • Find the meeting you want the transcript from.
    • Click the meeting name or join button.
  3. Download Transcript:
    • In the meeting, click the ellipsis (three dots) icon in the top-right corner.
    • From the menu, select “Show conversation history”.
    • A new window will appear with the entire conversation history.
    • Scroll through the conversation and find the section you want the transcript from.
    • Right-click anywhere in that section and choose “Save as file” or similar.
    • Select where you want to save the transcript and click “Save”.

These steps will let you smoothly download transcripts from Microsoft Teams meetings. With access to these transcripts, you can look back at important discussions, get back info, or make sure documentation is accurate.

To get the most from this feature, do the following:

  1. Organize Transcripts: Make a folder on your computer to store all downloaded transcripts. This will help you keep everything organized and easily find any conversation.
  2. Review Transcripts Regularly: Make it a habit to review important meeting transcripts occasionally. This helps you remember key points and be up-to-date on any action items or decisions.
  3. Share Transcripts: Give team members who missed a meeting or need data access to relevant parts of transcripts. This helps collaboration and makes sure everyone’s on the same page.

With these tips, you can make the most of downloaded transcripts and be more productive with Microsoft Teams. Get quick access to valuable records whenever you need them.

Additional Tips and Troubleshooting

To make your experience smoother when downloading transcripts from Microsoft Teams meetings, here are some tips and troubleshooting ideas:

  1. Double-check the settings. Before downloading, make sure the meeting organizer has enabled the transcription feature. If not, ask them to turn it on.
  2. Check permissions. Ensure you have permission to view the transcripts. Speak to your organization’s IT department if you experience any permission issues.
  3. Check for errors. Microsoft Teams offers automated transcripts, which may not be totally accurate. So, review and correct them before using or sharing the transcript.
  4. Clear cache and cookies. If you face technical difficulties, clear your browser’s cache and cookies. This refreshes the memory and helps the browser run more smoothly.
  5. Reach out to Microsoft Support. If you have persistent problems or errors that can’t be solved, contact Microsoft Support for help.

For extra help with downloading transcripts from Microsoft Teams meetings, consult relevant support documents or forums provided by Microsoft.

Pro Tip – Keep your Microsoft Teams application updated. This will help you benefit from bug fixes, security improvements, and new features that could make downloading accurate transcripts easier.


Learning to download transcripts from Microsoft Teams meetings is important for successful collaboration & documentation. Here’s how to do it:

  1. Open the desired meeting in Teams & click the three dots (…) menu icon.
  2. Choose “Open in Microsoft Stream” from the dropdown menu.
  3. In Stream, click the ellipsis (more options) button & select “Open transcript”. This will show the whole meeting transcript.

Users can use the search bar in the transcript to quickly find words or phrases. This makes hunting for info easier & saves time during reviewing or referencing.

Microsoft Teams is continuously developing its features for a smooth collaboration experience. Downloadable meeting transcripts show their commitment to boosting productivity & documentation for users.

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