How to Make a Chart in Microsoft Word

Are you curious about creating charts in Microsoft Word? It’s a great skill to have! Here’s how to do it:

  1. Open Microsoft Word.
  2. Navigate to the “Insert” tab.
  3. Click on “Chart” and select your desired chart type.
  4. Press “OK” to add it to the document.
  5. Double click labels or placeholder values to enter your data.
  6. Update the chart as you add more data points.
  7. Head to the “Chart Design” tab to style your chart.

Take Emily, for example – she had no chart-making experience. But, with a few clicks in Microsoft Word, she created beautiful, impressive charts for her team’s presentation.

Now you know how to make a chart in Microsoft Word. Show off your data in visually appealing ways!

Why use charts in Microsoft Word?

Charts in Microsoft Word can transform documents! They are a great way to present information clearly and concisely. Charts can break down complex data into easy-to-understand visuals.

Using charts in Word has many advantages. For example, they can condense a lot of data into one visual. Different chart types, such as pie charts and bar graphs, can also compare and show trends. You can customize the look to match your document’s style and branding.

Charts are also helpful for saving time. Instead of reading tables or spreadsheets of numbers, you can use charts that show the same info quickly and easily.

To start creating charts in Microsoft Word, go to the “Insert” tab on the ribbon menu and select “Chart.” Pick the chart type and input your data. With these few steps, you can make eye-catching charts that add understanding to your documents.

Take advantage of charts in Microsoft Word! They can engage your audience, convey data, and give your work a professional touch. Start using charts now and reap the benefits.

Step 1: Open Microsoft Word and create a new document

Creating a chart in Microsoft Word can be a great way to display data. Here’s how to open Word and create a new document:

  1. Start the Microsoft Office suite.
  2. Find the Word application and click to open.
  3. You’ll see a blank document – this is where your chart will go!

Once you have Word open, you can start making your chart. Microsoft Word offers lots of customizing features, such as picking the type of chart, adding labels/titles, adjusting colors, etc. This makes your chart look more attractive and effective.

Pro Tip: Get all your data together before creating your chart. Then you can easily input the info into your chart once it’s made.

With these steps and Microsoft Word’s features, you can create professional charts to enhance your documents.

Step 2: Insert a chart

If you want to add a chart to your Microsoft Word doc, it’s really simple. Just:

  1. Open the doc and go to the place for the chart.
  2. Click the “Insert” tab at the top.
  3. Click “Chart” in the “Charts” group.
  4. Select the type of chart, like a bar chart or pie chart.

You can customize the chart by changing the data and settings. Plus, titles and labels can be added to make it more informative.

Here’s a nice example. I once had to make an annual report for my company using Microsoft Word. Inserting charts was essential to show our financial numbers. With these steps, I could quickly add different charts and effectively convey the data to stakeholders.

Adding charts in Microsoft Word is easy and can improve the look of your documents. So give it a try!

Step 3: Customizing the chart

You can give your chart a personal touch with customizing! Here’s what to do:

  1. Adjust the Layout: Use the chart tools in Word to switch the type, size, and position. Or, add titles, axes labels, and legends.
  2. Format Elements: Play around with colors, fonts, and styles to create the look you want.
  3. Add Labels: To make it easier to understand, add data labels and labels for axes.

By following these steps, you can get the perfect chart in Microsoft Word! Plus, check out the pre-designed chart templates. They’re created by experts and will save you time while making your chart look stunning.

Step 4: Adding labels and titles

Labels and titles are a must when creating a chart in Microsoft Word. They give context and understanding to the data. Here’s how:

  1. Select the chart.
  2. Go to the Chart Tools Design tab. Click the Add Chart Element button, then choose Data Labels or Axis.
  3. To add data labels, pick their position (e.g. above, below, inside). You may also format them – such as font size, color, and style.
  4. For axis titles, select Horizontal (Category) Axis.

Make sure labels and titles are clear and concise. For extra customizing, consider using gridlines, legend position, and axis scale settings. Try out various styles to make the chart look good and be useful.

Pro Tip: Keep colors and fonts consistent throughout your document for a cohesive look.

Step 5: Finalizing and saving the chart

To finalize and save your chart in Microsoft Word, there are 4 steps to follow:

  1. Check for errors: Scan your chart for any mistakes or data inaccuracies.
  2. Customize the appearance: Give your chart a personal touch by changing colors, adding borders, or adjusting fonts.
  3. Choose a file format: Word documents (.docx) let you edit later, whereas PDFs (.pdf) preserve the exact look.
  4. Save your chart: Click the “Save” button, then pick a location with a descriptive name.

For advanced features, explore options like trendlines, labels, and legends. Charting in Microsoft Word has been a popular tool since its introduction. With each update, users gain more control and flexibility to design impactful charts for their content.


Creating a chart in Microsoft Word is an easy and productive way to show data. Just a few steps and you can customize it to your needs. Whether it’s a report for work or visuals for a presentation, Microsoft Word has all the tools needed for professional charts.

First, decide which type of chart suits your data. Maybe it’s a bar graph, line graph, or pie chart. Selecting the right type will help show your info accurately. Plus, selecting the right colors, fonts, and labels will make your chart clearer and more appealing.

You can also easily update and modify your data if changes occur. Just click on the chart and select “Edit Data.” This lets you add or remove values without recreating the chart.

Did you know charts have been part of Microsoft Word since its start? It was first introduced in 1989 as part of Office. It changed document creation by adding elements like charts. As technology improved and users provided feedback, Microsoft expanded charting capabilities with more options and functions.

In the end, Microsoft Word simplifies data visualization and improves presentations. The user-friendly interface and customization features lets people of all backgrounds communicate data with attractive charts. So, the next time you need to present data in an organized way, use charts in Microsoft Word.

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