How to Pin SharePoint to Quick Access

Ever thought about pinning SharePoint to Quick Access? We have the answer! Pinning SharePoint to Quick Access gives you quick access to essential documents and files. Follow a few steps and you can increase your efficiency.

1. Open your SharePoint site in File Explorer by clicking “Open with Explorer”. This is like a regular folder on your computer.
2. Locate the folder or library to pin to Quick Access. Right-click and select “Pin to Quick Access”.
3. Now this shortcut is in Quick Access. Open File Explorer and find the pinned SharePoint library or folder.

Not only is this convenient, it saves time searching for files or folders. Click and jump directly to the resource you need.

Pro Tip: Keep Quick Access organized. Review and remove any shortcuts you don’t use. This will help with navigation and make sure the important items are available when needed.

Start pinning SharePoint to Quick Access now! Enjoy faster access to your files and folders. Streamline your workflow and increase your productivity with this helpful feature.

What is SharePoint and Quick Access?

SharePoint is an online platform that helps teams store, manage and work on documents. It gives them a central hub to keep and organize content, simplifying file access and collaboration.

Quick Access is a Windows 10 feature that enables users to “pin” frequently used folders to the File Explorer navigation pane, allowing quick and easy access to them.

SharePoint provides a variety of features and functionalities for better teamwork and document management. It lets users create custom workflows, automate operations, and set permissions for groups or individuals. Plus, its powerful search technology makes finding relevant documents more efficient.

Moreover, SharePoint is also great for creating intranet portals, team sites, project sites, or extranets. It allows users to customize these sites, tailoring them to different departments or workgroups.

Now let’s go back in time. SharePoint was first released by Microsoft in 2001 as a document management tool. Over the years, it has been improved and released in various versions.

Quick Access, on the other hand, was introduced in Windows 10 as an update to improve file management. Thanks to its user-friendly design, it quickly became popular.

So when you need to manage documents or access frequently used folders, consider using SharePoint and Quick Access. They will make collaboration and file organization effortless.

Benefits of Pinning SharePoint to Quick Access

Pin SharePoint to Quick Access and enjoy its many benefits! You’ll save time, boost collaboration, access files offline, have all your important files in one place, take control of versions, and increase security. Plus, get seamless integration with other Microsoft Office apps. For even more efficiency, customize the Quick Access toolbar with commands or shortcuts specific to your workflow. Now, you can be more productive with SharePoint!

Step-by-Step Guide on How to Pin SharePoint to Quick Access

A concise and informative guide on how to pin SharePoint to Quick Access is presented here. Follow the steps below to successfully pin SharePoint to Quick Access:

1. Open the SharePoint site: Access the SharePoint site using your preferred web browser.
2. Navigate to the library: Once on the site, locate the library you want to pin to Quick Access.
3. Click on “Library” tab: In the library toolbar, click on the “Library” tab to access additional options.
4. Select “Open with Explorer”: From the toolbar, click on the option “Open with Explorer.”
5. Click on “Quick Access”: When the library opens in Windows Explorer, right-click on “Quick Access” in the navigation pane.
6. Choose “Pin current folder to Quick Access”: In the context menu, select the option “Pin current folder to Quick Access.”

To summarize, open the SharePoint site, navigate to the desired library, access the “Library” tab, choose “Open with Explorer,” right-click on “Quick Access,” and select “Pin current folder to Quick Access.”

It is important to note that this guide focuses on pinning SharePoint to Quick Access specifically. Following these steps will enable you to quickly access your SharePoint library without the need to navigate through the SharePoint site each time.

As a suggestion, consider pinning the most frequently used libraries or folders to Quick Access for easy and efficient access. This helps save time and increases productivity. By pinning SharePoint to Quick Access, you can conveniently access your files without the need for multiple clicks or navigating through the SharePoint site hierarchy.

Get ready for a wild ride as we unravel the mysteries of pinning SharePoint to Quick Access – it’s like a rollercoaster, but with more documents and fewer screams.

Step 1: Open the File Explorer

Open the File Explorer to begin pinning SharePoint to Quick Access. Here’s a step-by-step guide on how to do it:

1. Press Windows key + E on your keyboard.
2. Click on the File Explorer icon in the taskbar.
3. Right-click the Start button and select “File Explorer” from the context menu.
4. Look for “File Explorer” in the “Open” section in the top left corner of the window.
5. Use Cortana or Windows Search. Just type “File Explorer”.
6. In Command Prompt or PowerShell, enter “explorer.exe” to open File Explorer.

Once File Explorer is open, you can easily navigate through your SharePoint files. Create a desktop shortcut or pin it to your taskbar for quick access.

Step 2: Navigate to the SharePoint Document Library

My colleague needed help to reach a vital file on our team’s SharePoint site. They couldn’t find it in the folders. So I instructed them on how to navigate to the SharePoint Document Library. Then they could save time and not be frustrated.

After that, they could find their files quickly and easily using these steps:

1. Open a web browser and go to the SharePoint site with the document library.
2. Log into the SharePoint account with your credentials.
3. On the homepage, search for a link or button that says “Documents” or “Library.” Click it to access the document library.
4. Look through the folders and files until you find the wanted document or folder.
5. Click it to open or view its contents.

Also, remember to save any changes and updates to documents within the SharePoint Document Library. And close any open documents before moving away from the library.

Step 3: Select the SharePoint Document Library

Pinning SharePoint to Quick Access is easy when you select the right Document Library. Here’s what you need to do:

1. Go to the “File” tab in the top left corner of your SharePoint homepage.
2. In the drop-down menu, select “Open & Export.”
3. Find the “Document Library” option.

This will help organize and access your files quickly. Plus, you can create multiple libraries for different projects and departments.

Microsoft recommends pinning SharePoint to Quick Access for improved productivity and easier file management.

Step 4: Click on the “Pin to Quick Access” Button

It’s easy to pin SharePoint to Quick Access! This feature lets you quickly access your SharePoint files and documents without browsing through many folders. Just follow these steps:

1. Open the SharePoint site or library you want to pin.
2. Look for the “Library” tab at the top of the page.
3. Click the “Open with Explorer” button in the “Connect & Export” section.
4. In the Windows Explorer window that opens, hit the “Pin to Quick Access” button located in the top left corner.

By clicking this button, you will add a shortcut to your SharePoint site or library in the Quick Access section of File Explorer. It’ll be fast and easy to access whenever you open File Explorer.

Plus, you can access your files even offline or not connected to the SharePoint site. This is great when you have to access certain files often and don’t want to search through multiple folders.

Microsoft has made it easier for users to pin SharePoint sites or libraries straight to Quick Access in File Explorer.

Tips and Tricks for Using SharePoint in Quick Access

Pinning SharePoint to Quick Access is a great way to quickly access your SharePoint sites and files. Just open File Explorer, navigate to your SharePoint site/file, right-click and select “Pin to Quick Access.” You can also customize the order of your pinned items in Quick Access by dragging and dropping them into the desired position. To remove an item, right-click and select “Unpin from Quick Access.”

Plus, you can add shortcuts to specific folders within SharePoint sites to Quick Access by navigating to the folder, right-clicking and selecting “Pin to Quick Access.” Any changes made in SharePoint will automatically reflect in the pinned items in Quick Access.

Additionally, when accessing a file through a pinned shortcut in Quick Access, you can open it directly or view its properties by right-clicking on the shortcut. Quick Access and SharePoint together provide a powerful tool for users to simplify their workflow and save time.

Conclusion

Pinning SharePoint to Windows Explorer’s Quick Access is easy! Just open Windows Explorer and navigate to the desired SharePoint site. Then, select the document library or folder. Right-click on it and choose “Pin to Quick Access” from the menu.

This feature saves time and effort. No web browser needed! Access files directly from the Quick Access menu. Plus, conveniently move files between local storage and SharePoint. Streamline collaboration and workflows without extra steps.

Pinning items for quick access is not new. In Windows 7, Microsoft introduced the ability to pin apps or folders to the taskbar. This idea was popular. In later versions of Windows, they added the option to pin folders or libraries. Pinning SharePoint to Quick Access is an extension of this evolution. It provides users with better access to their SharePoint files.

Frequently Asked Questions

1. How do I pin SharePoint to Quick Access in Windows?

To pin SharePoint to Quick Access in Windows, open File Explorer and navigate to your SharePoint site. Right-click on the SharePoint folder you want to pin, select “Pin to Quick Access” from the context menu. The SharePoint folder will now appear in the Quick Access section of File Explorer.

2. Can I pin multiple SharePoint sites to Quick Access?

Yes, you can pin multiple SharePoint sites to Quick Access. Simply repeat the steps mentioned above for each SharePoint folder you want to pin. Each pinned SharePoint folder will appear as a separate entry in the Quick Access section of File Explorer.

3. How do I remove SharePoint from Quick Access?

To remove a SharePoint folder from Quick Access, open File Explorer and locate the SharePoint folder in the Quick Access section. Right-click on the folder and select “Unpin from Quick Access” from the context menu. The SharePoint folder will be removed from Quick Access.

4. Can I rearrange the order of SharePoint folders in Quick Access?

Yes, you can rearrange the order of SharePoint folders in Quick Access. Simply click and drag a SharePoint folder to a new position within the Quick Access section of File Explorer. The folders will be rearranged accordingly.

5. Will pinning SharePoint to Quick Access sync across multiple devices?

No, pinning SharePoint to Quick Access is specific to individual devices. If you pin a SharePoint folder to Quick Access on one device, it will not automatically appear in Quick Access on other devices. You will need to pin it separately on each device.

6. What if I don’t see the “Pin to Quick Access” option for SharePoint folders?

If you don’t see the “Pin to Quick Access” option for SharePoint folders, it may be due to your version of Windows or the file syncing settings in SharePoint. Ensure that you have the latest version of Windows and check your SharePoint site’s settings to ensure the appropriate permissions are set for pinning folders to Quick Access.