How to Print an Envelope in Microsoft Word

Imagine you’re at your desk, ready to send out important letters. Wouldn’t it be great if there was an easier way? Microsoft Word has the solution! With few steps, you can print envelopes quickly.

  1. Open a new doc and go to the “Mailings” tab.
  2. Select “Envelopes” and enter the recipient’s address.
  3. Customize the font and size however you’d like.
  4. Click “Print” and watch magic happen.

Invitations, business correspondence, personal letters – this feature revolutionizes mail handling.

Did you know that you can create custom envelope sizes? If you need non-standard envelope dimensions, Word lets you enter custom measurements. Creative professionals love this feature for designing unique stationery sets or mailings.

In earlier times, people had no choice but to handwrite each address. It was a tedious task that consumed hours. But with word processing software, the process became more efficient. Now, people can send out large quantities of mail with ease.

Setting up the Envelope

Need to set up an envelope in Microsoft Word? It’s easy and efficient! Follow these steps to print your envelopes:

  1. Open Microsoft Word and click on the “Mailings” tab.
  2. Select “Envelopes” from the toolbar.
  3. Fill in the recipient’s address – name, street address, city, state, and ZIP code – in the “Delivery address” section.
  4. If you want, tick the “Return address” checkbox and enter your own address details.
  5. Customize your envelopes with font style, size, alignment, and other text/graphics.
  6. When you’re done, hit “Print”.

Note: Depending on your version of Word and printer model, these steps may vary. So, be sure to look out for any specific settings or instructions given by your software/printer.

Fun fact: Envelope printing has been available in Microsoft Word since early versions. It’s incredibly helpful for sending professional letters and invites! So, now you know how to set up and print envelopes with Microsoft Word – happy printing!

Enter the recipient’s address

  1. Ready to send an envelope? First, address it! Enter the recipient’s address precisely to guarantee your mail gets where it needs to go.

  2. Start by selecting “Mailings” from Word’s top menu. Then, pick “Envelopes” from the dropdown list.

  3. Input the recipient’s address details in the “Delivery Address” box. Double-check for any mistakes and make the required corrections before carrying on.

  4. Be sure to include small but essential information like apartment numbers or suite numbers when writing the recipient’s address. Correctness is key to avoid any misdirection of your important mail.

  5. Don’t neglect properly addressing your envelopes! Take a second to enter the recipient’s address with attention, making sure your letter arrives quickly and safely. This straightforward step can make the difference between successful communication and failure.

Customize the envelope

Customizing an envelope in Microsoft Word is essential for adding a personal touch. Here’s how you can make it stand out:

  1. Size and Orientation: Choose the right size and orientation – whether it’s a standard #10 or a custom size.
  2. Font and Select your favorite font and type the recipient’s address. Include your return address too, for convenience.
  3. Graphics or Logo: Add creativity with graphics such as your company logo or any other images.
  4. Color Scheme: Customize the color scheme to match your branding or your preference. Experiment with different combos to find the best balance.

Microsoft Word also offers pre-designed templates for envelopes – saving you time and effort.

Take advantage of these customization features and make sure your envelopes impress. Don’t miss out on showcasing your creativity and professionalism.

Preview and print the envelope

  1. Design and format your envelope in Microsoft Word.
  2. Preview: Check for errors. Click “File” and “Print” from the drop-down menu. A preview of your envelope appears on the right.
  3. Print Options: Set up options like paper size, orientation, and number of copies. Click “Printer Properties” under the preview.
  4. Print: Click “Print” at the bottom-right corner. Your envelope is sent to the printer and will start printing.

Remember to double-check printer settings before printing. Get help from Microsoft Word’s online support or community forums if needed.

One user had an issue with their printer and envelope template. After some research and attempts, they found that adjusting printer settings and using a different template solved the problem. It shows that sometimes you need persistence to get the small details right.

Troubleshooting common issues

Go over measurements to make sure the envelope size selected in Word matches the actual size. Modify placement settings in Word with the “Envelope Options” dialog box to match your layout. Check the printer’s user manual or manufacturer’s website for specifications and print settings for envelopes. Load envelopes in the printer tray correctly to avoid paper jams. High-quality envelope paper stock can reduce smudging. Microsoft Office Support may provide extra help if using custom-sized envelopes. Manual adjustment of print settings may be necessary for optimal results.


Printing an envelope in Microsoft Word is easy and efficient. Simply follow a few steps to produce envelopes for various purposes. Customize size, format, and design to fit your needs. This offers flexibility and creativity. Plus, it saves time compared to manual methods.

Microsoft Word offers templates and formatting options for envelopes. This ensures the product looks great and is professional. Options include fonts, colors, alignment, and graphics or logos.

Also, Word allows addressing of multiple envelopes at once. Import recipient addresses from Excel or other sources to quickly populate each envelope with the correct address.

Adjust margins, select paper size, and optimize print quality to get the desired results. Clarity and readability are maintained.

To make envelope printing even better, use the mail merge functionality. This merges recipient data with a pre-designed template to create personalized mailings quickly and accurately.

In conclusion, printing envelopes in Microsoft Word is convenient and useful for individuals and businesses. It has customizable templates, formatting options, address importing, and mail merge features – all in a user-friendly way. It’s perfect for professional correspondence.

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