How to Publish a Power BI Report to SharePoint

Power BI is an incredible business intelligence tool to analyze and visualize data. SharePoint, on the other hand, is a popular platform used for collaborative document management. Together, these two tools can turn your data analysis into something special and increase collaboration. Here, we’ll explore how to publish a Power BI report to SharePoint.

Publishing a Power BI report to SharePoint is a simple process, allowing you to easily share insights with your team. This way, you can bring data analysis together and make sure everyone has up-to-date information.

First, you’ll need to set up both a Power BI and SharePoint account. Then, login to Power BI and begin creating your report. Import data from sources such as Excel spreadsheets or databases and use the intuitive interface to clean and transform your data. Visualize it in meaningful ways.

Once you’re satisfied with the report, it’s time to publish it to SharePoint. This step is essential, so the right people in your organization can access it. Publishing it to SharePoint eliminates the need to navigate multiple platforms to find relevant info.

Creating a culture of collaboration is key to success. By publishing your Power BI reports to SharePoint, you can share insights across teams and departments. This not only enhances decision-making but also encourages innovation and productivity.

Understanding Power BI and SharePoint

Power BI and SharePoint are powerful tools that pair up to make data analysis and collaboration easier. Power BI lets you create interactive reports and dashboards. SharePoint stores and shares these reports with your team.

It’s important to understand the relationship between Power BI and SharePoint. Power BI is for data visualization and analysis. SharePoint is a hub for document management and collaboration. By combining Power BI and SharePoint, reporting becomes more accessible and collaborative.

To publish a Power BI report on SharePoint, select “Publish to Web” in the Power BI Desktop application. Provide the URL of your SharePoint site and pick the location for storing the report. Everyone with access to the SharePoint site can view and interact with the report.

Microsoft offers the integration between Power BI and SharePoint. They are continuously working on both tools to provide seamless integration and improved functionality.

Preparing the Power BI Report for Publishing

  1. In order to prepare a Power BI report for publishing on SharePoint, you need to follow a few steps.
  2. Firstly, ensure that your report is properly formatted and organized.
  3. Next, optimize the report’s visuals and data connections.
  4. Then, thoroughly review and test the report for any errors or inconsistencies.
  5. After that, secure any necessary permissions and access to the SharePoint site.
  6. Finally, package the report for publishing and upload it to SharePoint.

These steps will help ensure a seamless and successful publishing process.

Please note that while preparing the report, be aware of unique details and specific requirements that may pertain to your organization or project. It’s important to consider any additional guidelines or specifications in order to tailor the report for your specific needs.

A True History shared by some users is that during the process of preparing a Power BI report for publishing, they encountered challenges with data connections and formatting. However, with careful attention to detail and troubleshooting, they were able to overcome these obstacles and successfully publish their reports on SharePoint.

Just like saving money for retirement, saving your Power BI report is crucial to avoid future data meltdowns.

Saving the Power BI Report

To save your Power BI report successfully, here is a 3-step guide:

  1. Click the “File” tab in the top-left corner of the Power BI interface.
  2. Select “Save As” from the menu that appears.
  3. Name the report descriptively and choose the file format (.pbix or .pdf). Then click “Save”.

In addition, it’s wise to:

  • Make backups of your reports on external storage devices or cloud services.
  • Set up a consistent naming convention for your reports.
  • Document any changes you make in a separate document or within Power BI.

By following these tips, you can save Power BI reports easily and keep your data safe.

Reviewing and Editing the Report

As pros, reviewing and editing our Power BI reports before publishing is a must. To effectively do this, here’s a step-by-step guide:

  1. Validate Data Sources: Check if the data sources used in the report are accurate, up-to-date, and relevant.
  2. Check for Errors & Inconsistencies: Identify any errors or inconsistencies in the data, visuals, or formatting. Fix them to guarantee reliable insights.
  3. Enhance Visuals: Make visuals visually appealing, and make sure they convey the intended message. This can be done by selecting suitable colors, fonts, and chart types.
  4. Test Interactivity: Test interactive features like filters, slicers, and drill-through actions. This ensures a good user experience.
  5. Proofread Content: Thoroughly review all textual content for grammar, spelling, and coherence. A well-written report adds credibility.

Collaborating with stakeholders or team members is an excellent way to improve the quality of the report too.

Now, did you know Power BI was first launched in 2010? Since then, it has revolutionized data visualization and analysis processes for businesses. Its updates and improvements have made it one of the top business intelligence tools around.

Therefore, reviewing and editing your Power BI reports is key to providing valuable insights to your audience, while still staying professional and accurate.

Publishing the Power BI Report to SharePoint

Publishing a Power BI Report to SharePoint

To publish a Power BI report to SharePoint, you can follow these steps:

  1. Open the Power BI desktop application.
  2. Click on “Publish” in the Home tab.
  3. Choose “Publish to SharePoint” option.
  4. Select your SharePoint site and the document library where you want to publish the report.
  5. Click on “Publish” to upload the report to SharePoint.

Additionally, when publishing to SharePoint, ensure that you have the necessary permissions and that your SharePoint site is configured properly to host Power BI reports.

Now that you know how to publish a Power BI report to SharePoint, you can easily share your reports with colleagues and stakeholders, enabling seamless collaboration and access to valuable insights. Don’t miss out on the opportunity to enhance your data-driven decision-making process – start publishing your Power BI reports to SharePoint today!

Accessing SharePoint is like trying to find a needle in a haystack, except the haystack is constantly moving and laughing at your attempts.

Accessing SharePoint and Choosing the Location

Choose wisely when deciding where to store your Power BI report in SharePoint. Follow these steps:

  1. Work out which SharePoint site suits best. Think about accessibility, security and collaboration.
  2. Navigate to that site and make sure you have permission to post stuff. Ask your admin if you don’t.
  3. Select a folder or library to store your report. It must be easy to find for everyone.

Plus, some tips to help you:

  • Put reports in separate folders for each project or department.
  • Add metadata to the document library for easier search and categorizing.
  • Set up permissions for each folder/library to keep sensitive data safe.

By following these suggestions, you’ll make sure your Power BI reports are visible and accessible in SharePoint, all while maintaining security.

Uploading the Power BI Report

To upload your Power BI report to SharePoint, follow these steps:

  1. Sign into your SharePoint account.
  2. Go to the folder or library you want to upload the report to.
  3. Click “Upload” in the toolbar.
  4. Select the Power BI report from your computer, then click “Open” to start the upload.
  5. Wait for it to finish and check that your report has been uploaded.

Also, make sure you have permission to upload and the file size doesn’t exceed the limit set by your organization. Pro Tip: Before uploading, organize your SharePoint site by creating folders or libraries for Power BI reports. This will make it easier for you and others to find the reports when needed.

Embedding the Power BI Report in SharePoint

To embed a Power BI report in SharePoint, follow these steps:

  1. Create a SharePoint page where you want to embed the report.
  2. Edit the page and add a web part.
  3. Choose the Power BI web part.
  4. In the web part properties, enter the URL of the Power BI report.
  5. Adjust the settings according to your requirements, such as size and navigation buttons.
  6. Click “Apply” to save the changes.

The Power BI report will now be embedded in the SharePoint page, allowing users to view and interact with the report directly.

By embedding Power BI reports in SharePoint, you can seamlessly integrate your business intelligence dashboards into your intranet portal, providing easy access and collaboration for your team.

One important thing to note is that you need appropriate permissions to access both Power BI and SharePoint in order to embed reports successfully.

Real-Life Example:

An organization wanted to provide easy access to their sales statistics and analytics to all employees through their SharePoint portal. By embedding Power BI reports in SharePoint, they were able to create a centralized hub for data visualization and analysis. This allowed employees to access up-to-date sales data directly from the SharePoint site, saving time and improving decision-making processes.

Generating the Embed Code: Get ready to crack the code and leave SharePoint shaking in its boots as your Power BI report takes over the world (or at least your team’s attention).

Generating the Embed Code

Want to generate an embed code for your Power BI report in SharePoint? Here are four steps:

  1. Open the report with the right permissions.
  2. Go to the “File” tab and click “Embed” from the drop-down menu. You’ll see a dialog box.
  3. Pick your desired size from the options. Enable/disable extra features like right-click or export data.
  4. Click “Create” to generate the embed code. Copy & paste it into SharePoint using an HTML Embed web part.

Remember to update the code after making changes to the report. Also, SharePoint allows for secure collaboration & data visualization. Microsoft’s documentation confirms this.

Adding the Embed Code to a SharePoint Page

  1. Open the Power BI report and click the “File” tab.
  2. Select the “Embed” option. A box will appear with an embed code. Copy the whole code.
  3. Head to the SharePoint page you want to add the report to. Edit the page.
  4. Introduce the “Embed” web part.
  5. Paste the embed code into the “Link or Embed Code” field in the properties pane.
  6. Save and publish.

This is how you embed a Power BI report into a SharePoint page and access and share data easily. Before, users had to link or upload screenshots. But now you can customize the report’s look and behavior with settings from Power BI and SharePoint.

Testing and Verifying the Published Power BI Report

Testing and verifying the published Power BI report ensures its accuracy and functionality. Follow these steps to ensure your report is working correctly:

  1. Open the published Power BI report in SharePoint.
  2. Interact with the report by selecting different visuals, filters, and slicers to test its responsiveness and functionality.
  3. Cross-reference the report with the original dataset to verify the accuracy of the displayed data.

By thoroughly testing and verifying the published Power BI report, you can ensure that it meets your requirements and provides reliable information. Additionally, it helps identify any potential issues or discrepancies that need to be addressed.

Get ready to uncover the secrets of your Power BI report as we crack open the published version like a detective solving a case.

Opening the Published Report

When opening a published Power BI report, there are some things to know. First, make sure you have a stable internet connection and access to the Power BI service. Log in and navigate to the workspace that has the report. Find the report and click on its name to open. Depending on your permissions, additional credentials or access approval from the report owner may be required.

Opening a published Power BI report has its perks. You and others from different locations can access and collaborate on data. Even if your team is spread across different time zones, they can stay on the same page.

Gartner’s 2020 survey shows that Power BI is a top business intelligence platform for user satisfaction and ease of use. It’s a popular choice among organizations worldwide.

So keep these steps in mind when you need to open a published Power BI report. Enjoy quick access to useful data visualizations!

Verifying the Report’s Functionality and Data Accuracy

To guarantee a trustworthy and exact report, rigorous testing is essential to verify the functionality and data accuracy of a published Power BI report. It’s key to check different facets, such as filters, slicers, and drill-through actions. Furthermore, validate data connections and refreshing. Also, confirm that measures, aggregations, and calculations are correctly implemented. Plus, ensure visualizations and charts show right information, plus no formatting or labeling issues.

To make verification reliable, these tips can help:

  1. Make a detailed test plan before beginning.
  2. Involve multiple stakeholders in the process.
  3. Document any bugs or issues and share with developers for resolution.

By following these tips, organizations make sure their reports are useful, precise, and dependable for making educated decisions with accurate insights from data analysis.


This article should give you a better understanding of how to publish a Power BI report to SharePoint. Follow the steps and you can make your Power BI insights easily accessible.

Publishing a Power BI report to SharePoint promotes collaboration and data sharing. Integrating Power BI with SharePoint gives your team members access to useful insights and visuals.

SharePoint also allows you to create interactive dashboards. Embed them in SharePoint sites and let users view and interact with the data within the SharePoint environment.

A multinational corporation’s success story is worth mentioning. They combined Power BI and SharePoint and streamlined their reporting processes. Plus, they improved data accessibility for their staff in different departments.

Frequently Asked Questions

FAQ 1: How do I publish a Power BI report to SharePoint?

To publish a Power BI report to SharePoint, follow these steps:

  1. Open the Power BI Desktop app.
  2. Click on the “Publish” button in the Home tab.
  3. Select “Publish to SharePoint” from the drop-down menu.
  4. Provide the SharePoint site URL and credentials for authentication.
  5. Choose a location within SharePoint to publish the report and click “Publish.”
  6. After the report is published, it can be accessed and shared with others through SharePoint.

FAQ 2: Can I schedule automatic refresh for a Power BI report published to SharePoint?

Yes, you can schedule automatic refresh for a Power BI report published to SharePoint. To do so:

  1. Open the Power BI service and find the published report in SharePoint.
  2. Click on the ellipsis (…) next to the report and select “Schedule Refresh.”
  3. Configure the data sources and set the desired refresh frequency.
  4. Save the refresh settings.
  5. The report will be automatically refreshed according to the defined schedule.

FAQ 3: How do I embed a Power BI report published to SharePoint on a webpage?

To embed a Power BI report published to SharePoint on a webpage:

  1. Open the SharePoint page where you want to embed the report.
  2. Edit the page and add a “Page Viewer” web part.
  3. Configure the web part and provide the URL of the report.
  4. Save the changes and the Power BI report will be embedded on the webpage.

FAQ 4: Can I apply security and access controls to a Power BI report published to SharePoint?

Yes, you can apply security and access controls to a Power BI report published to SharePoint. SharePoint provides various permission levels and groups that can be used to restrict access to the report. You can define who can view, edit, or manage the report by assigning appropriate permissions to users or groups.

FAQ 5: What are the requirements to publish a Power BI report to SharePoint?

To publish a Power BI report to SharePoint, you need:

  • A valid SharePoint account with sufficient permissions to publish and manage reports.
  • The Power BI Desktop app installed on your computer.
  • The report file (.pbix) that you want to publish.
  • Internet connectivity for accessing SharePoint and publishing the report.

FAQ 6: Can I update a Power BI report published to SharePoint?

Yes, you can update a Power BI report published to SharePoint. Whenever changes are made to the report in Power BI Desktop, you need to republish the updated version to SharePoint. Simply follow the steps mentioned in FAQ 1 to publish the updated report, and it will replace the previous version in SharePoint.

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