How To Recover A Deleted Cell From Smartsheet

Are you tired of trying to retrieve a crucial cell that was mistakenly deleted from your Smartsheet? Don’t worry, you’re not alone. In this ever-evolving digital age, data loss is a major concern for users. But don’t panic just yet, as we have some tricks up our sleeves to help you recover that deleted cell. Keep reading.

What is Smartsheet?

Smartsheet is a cloud-based project management and collaboration tool that allows teams to effectively organize, track, and manage their work. This platform offers a flexible and user-friendly interface for creating, updating, and sharing various types of sheets, including task lists, Gantt charts, and project schedules. In addition, Smartsheet offers valuable features such as real-time collaboration, automated workflows, and integration with other popular business tools.

By utilizing Smartsheet, teams can streamline their processes, enhance communication, and boost productivity. In the event that a cell is accidentally deleted, Smartsheet provides the option to easily recover it through the “Undo” function or by accessing the version history. A helpful tip is to regularly save and backup your sheets to prevent any potential data loss.

How to Recover a Deleted Cell from Smartsheet?

Accidentally deleting a cell in Smartsheet can be frustrating, especially if it contained important information. However, there are several methods you can try to recover a deleted cell. In this section, we will guide you through the steps on how to recover a deleted cell from Smartsheet. From checking the recycle bin to contacting Smartsheet support, we will cover all the possible options to retrieve your lost data. So, let’s get started!

Step 1: Check the Smartsheet Recycle Bin

To recover a deleted cell in Smartsheet, follow these steps:

  1. Step 1: Check the Smartsheet Recycle Bin. Go to the “Recycle Bin” section in Smartsheet and search for the deleted cell. If you find it, select it and click on the “Restore” button.
  2. Step 2: Use the Undo Function. If the cell was recently deleted, you can simply click on the “Undo” button in the toolbar or use the keyboard shortcut Ctrl+Z (Windows) or Command+Z (Mac) to restore it.
  3. Step 3: Restore a Previous Version of the Sheet. If the cell was deleted a while ago, you can restore a previous version of the entire sheet from the “Version History” section to retrieve the deleted cell.
  4. Step 4: Contact Smartsheet Support. If none of the above steps work or if you need further assistance, reach out to Smartsheet Support for help in recovering the deleted cell.

Step 2: Use the Undo Function

To recover a deleted cell in Smartsheet, follow these steps:

  1. Check the Smartsheet Recycle Bin: Deleted cells are initially stored in the Recycle Bin. Access it and locate the deleted cell.
  2. Use the Undo Function: If you recently deleted the cell, simply click “Undo” in the toolbar or press Ctrl+Z on your keyboard to restore it.
  3. Restore a Previous Version of the Sheet: If the cell was deleted some time ago, you can restore a previous version of the sheet that includes the cell.
  4. Contact Smartsheet Support: If the above steps don’t work, reach out to Smartsheet Support for further assistance in recovering the deleted cell.

Step 3: Restore a Previous Version of the Sheet

To restore a previous version of a sheet in Smartsheet, follow these steps:

  1. Open the Smartsheet application and navigate to the sheet you want to restore.
  2. Click on the ‘File’ tab at the top left corner of the screen.
  3. Select ‘Version History’ from the drop-down menu.
  4. A list of all the previous versions of the sheet will appear. Choose the version you want to restore.
  5. Click on the ‘Restore’ button next to the selected version.
  6. Confirm the restoration by clicking ‘OK’ in the popup window.
  7. The sheet will now be restored to the selected previous version.

Step 4: Contact Smartsheet Support

If you are unable to recover a deleted cell from Smartsheet using the previous steps, it may be necessary to contact Smartsheet Support for additional assistance. Here is a step-by-step guide on how to contact Smartsheet Support:

  1. Visit the Smartsheet website and go to the Support section.
  2. Click on the “Contact Support” or “Submit a Request” button.
  3. Fill out the support request form, including details about the issue and any relevant information.
  4. Attach any necessary screenshots or files that may aid in resolving the problem.
  5. Submit the support request and wait for a response from Smartsheet Support.

Contacting Smartsheet Support can be beneficial in situations where the other recovery methods have not been successful in retrieving the deleted cell. They can offer further guidance and assistance to help resolve the issue.

What Happens to Other Cells When One is Deleted?

When a cell is deleted in Smartsheet, it can have varying effects on other cells depending on the type of deletion. If a cell is cleared, other cells that reference it will still maintain their formulas but show a blank value. However, if a cell is completely deleted, any formulas that rely on it will be impacted and may show errors or inaccurate results. It is crucial to exercise caution when deleting cells in Smartsheet and consider the potential impact on the integrity of your data and calculations.

How to Prevent Accidental Deletion of Cells in Smartsheet?

While Smartsheet offers a user-friendly and efficient platform for project management, it’s always important to take precautions to avoid any potential mishaps. Accidental deletion of cells is a common issue that can cause setbacks in your project. In this section, we will discuss various strategies and features in Smartsheet that can help prevent accidental deletion of cells. By implementing these measures, you can ensure the integrity and accuracy of your project data.

1. Use the “Lock Column” Feature

To utilize the “Lock Column” feature in Smartsheet, follow these steps:

  1. Select the column you wish to lock by clicking on the header.
  2. Click on the “Format” option located in the toolbar at the top.
  3. Choose the “Lock Column” option from the dropdown menu.
  4. The selected column will now be locked, preventing users from editing or deleting cells within that column.

2. Set Up Cell-Level Permissions

To set up cell-level permissions in Smartsheet, follow these steps:

  1. Open the sheet and click on the “Share” button.
  2. Select “Advanced” in the sharing settings.
  3. Click on the “Edit” button next to “Permissions”.
  4. In the “Permissions” dialog box, select “Customize” for the desired user or group.
  5. Scroll down to the “Cell-Based Permissions” section.
  6. Toggle on the “Allow Editor” or “Allow Viewer” option for each cell that requires specific permissions.
  7. Click “Save” to apply the changes.
  8. Users with cell-level permissions will only be able to edit or view the designated cells.

3. Enable Cell History Tracking

To enable cell history tracking in Smartsheet, follow these steps:

  1. Open the Smartsheet app and navigate to the sheet where you want to enable cell history tracking.
  2. Click on the “History” button located at the top of the sheet.
  3. In the history panel, click on the “Settings” icon.
  4. Under the “Cell History” section, toggle the switch to enable cell history tracking.
  5. Customize the settings as per your preferences, such as choosing how long you want to keep cell history.

Enabling cell history tracking in Smartsheet allows you to track changes made to individual cells over time, providing an audit trail of any modifications made. This feature is helpful for accountability, collaboration, and identifying any accidental or unauthorized changes. By enabling cell history tracking, you can have peace of mind knowing that you can easily track and revert to previous versions of cells if needed.

4. Create a Backup of Your Sheet

Creating a backup of your Smartsheet is essential to safeguard your data in case of accidental deletions or other mishaps. Here are some steps to help you create a backup:

  1. Step 1: Export your sheet as a PDF or Excel file.
  2. Step 2: Save a copy of the sheet in a separate folder on your computer or cloud storage.
  3. Step 3: Enable automatic backups by integrating Smartsheet with third-party backup tools.

By following these steps, you can ensure that you have a backup of your sheet that can be easily accessed and restored if needed. Remember, regular backups are crucial to protect your important data.

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