How to Remove Passive Voice in Microsoft Word

In today’s world of communication, eliminating passive voice in Microsoft Word documents is a must. This will make your writing more impactful and clear. Fortunately, Word has tools to help you recognize and reject passive constructions.

Active voice brings dynamics and excitement to your writing. To remove passive language in Word, examine each sentence for signs of passivity. For instance, “is/was + past participle” or “will be + past participle” are clues that the sentence is passive.

To make the subject the doer of the action, switch the passive verb form to an active one. For example, instead of “The report was written by me,” say “I wrote the report.” This adjustment eliminates passivity and increases clarity.

Word also includes Grammar Check which detects passive voice and recommends corrections. However, these suggestions are not always accurate or suitable for your context.

In addition, you can take a proactive approach and choose strong verbs to create appealing narratives. Writers from different eras, such as Shakespeare and Hemingway, have embraced active voice to capture readers and get their message across. Thus, using active voice in Word is not only correct grammar, but it is also the key to unlocking your writing potential.

Understanding Passive Voice

Passive voice is when the subject receives action instead of performing it. It is not as direct or powerful as active voice. To use passive voice, the doer of the action comes after the verb or is removed. This makes the writing unclear and weak.

To take out passive voice in Microsoft Word, follow these steps:

  1. Find forms of the verb “to be” followed by a past participle.
  2. Change the sentence so the subject does the action. This will make the writing more interesting.

In some cases, passive voice is okay. For example, when emphasizing an object or keeping scientific writing objective. But, usually, active voice is better.

Here is an example: A journalist wrote an article using too much passive voice. People thought the article was boring and lacked impact. After changing it to active voice, the reporter got praise for his amazing story.

Why it is Important to Remove Passive Voice

It’s important to remove passive voice in Microsoft Word. It enhances readability and engages readers. Active voice creates direct communication that conveys info quickly. Plus, it identifies the subject performing the action, so there’s accountability. This creates a compelling narrative that captures reader’s attention.

Active voice facilitates better comprehension. It states who or what is responsible for an action, so there’s no confusion. To refine your writing style, use Microsoft Word’s grammar tools. They identify passive voice and suggest active voice rephrases.

I once saw passive voice turn a dull document into a masterpiece. I was drafting a software manual and my original version was dull. After changing the sentences to active voice, it was energetic and users found the instructions easy to follow. Support queries reduced.

In conclusion, eliminating passive voice is essential. It enhances clarity and engages readers. Use active voice and Microsoft Word’s grammar tools to craft persuasive narratives that captivate readers and deliver info concisely.

Step-by-Step Guide to Removing Passive Voice in Microsoft Word

  1. Identify passive voice sentences. Look for verbs formed with a form of “to be”: is, am, are, was, were. Often, these constructions indicate passive voice.
  2. Rewrite in active voice. Find the subject performing the action and put it before the verb. Make sure the subject is doing the action, not receiving it.
  3. Use strong verbs. Active voice allows more direct and powerful language. Replace weak or generic verbs with specific ones that fit your meaning.
  4. Proofread your document. Check if all passive voice instances have been removed. Use Microsoft Word’s grammar check feature or third-party editing tools.

By following these steps, you can actively remove passive voice from your writing. This makes it more engaging and helps get your message across effectively.

Additional Tips for Writing in Active Voice

Writing in active voice is a must for good communication. Here are some tips to help you:

  1. Put the subject first: Ensure the subject of your sentence does the action. This will make your text clear.
  2. Use strong verbs: Replace plain verbs with powerful action verbs for added strength and clarity.
  3. Keep sentences short: Long sentences can lead to passive voice. Use shorter sentences for an active voice.
  4. Focus on who or what is responsible: Highlighting the doer or starter of an action brings life to your writing.

Using these tips will make your content easy to read and engaging, without passive voice distracts.

Did you know that for centuries influential writers have advocated active voice? They thought it gives prose vigor and liveliness, captivating readers with its energy. So why don’t you use this historical technique in your writing?


Master Microsoft Word to remove passive voice for improved clarity and conciseness! Just follow a few simple steps. Active voice is stronger and more engaging than passive voice. Activate the grammar-checker to easily spot passive sentences. Modify them for dynamism! Plus, it’s a fun fact that Microsoft Word first came out in 1983 as Multi-Tool Word for Xenix systems!

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