How to Schedule a Video Call in Microsoft Teams

Do you need to schedule a video call in Microsoft Teams? It’s easy! Just open the Teams app, go to the calendar section and click ‘New meeting’. Enter the date, time and participants, then hit ‘Send’.

What makes Microsoft Teams special? You can integrate it with Outlook, so you can send calendar invites without switching applications. Plus, you can share your screen, record meetings and do lots more.

Here are some tips for scheduling a great video call in Microsoft Teams:

  1. Set clear objectives.
  2. Choose appropriate time slots.
  3. Create an agenda.
  4. Test your equipment.

Using these tips, you can make the most of Microsoft Teams and make collaboration effortless.

Step 1: Accessing Microsoft Teams

To access Microsoft Teams, follow these steps:

  1. Open your web browser and go to the Microsoft Teams website.
  2. Click the “Sign In” button in the top right corner.
  3. Enter your associated Microsoft account email address and password.
  4. Click “Sign In” again to log in.

Remember to use your Microsoft account details when you sign in. Also, make sure your internet connection is stable for a smooth experience.

Pro Tip: Download the Microsoft Teams desktop or mobile app for easier access and notifications.

Step 2: Creating a new video call

Making a new video call on Microsoft Teams is easy! Here’s how:

  1. Open the Teams app.
  2. Go to the “Calendar” tab on the left.
  3. Pick the date and time for your call.
  4. Fill in the title, location and description.
  5. Add participants’ emails or select them from your contacts.
  6. Click “Save” to confirm and schedule.

Share info about the meeting’s purpose and agenda. Scheduling a video call ahead gives people time to adjust their plans.

Surprise! Harvard Business Review found that video calling tools like Teams lead to successful collaboration and increased productivity.

Step 3: Scheduling a video call

Scheduling a video call using Microsoft Teams is easy and efficient. Follow the steps below to stay connected with your team.

  1. Open the app: Launch Microsoft Teams on your device.
  2. Click Calendar: Find and select the “Calendar” tab at the bottom.
  3. Schedule a meeting: Tap the “+ New Meeting” button in the top right corner.
  4. Fill in details: Enter the title, date and time of the video call. Include a location if needed.
  5. Add participants: Invite people by entering their emails or selecting them from contacts. Create a group invite for multiple people.
  6. Send invitation: When you have added everyone, hit the “Send” button.

Here are some tips when scheduling a video call:

  • Set an agenda: Let people know the purpose and objectives of the call in the invitation.
  • Choose a good time: Everyone’s availability and different time zones should be kept in mind.
  • Send materials beforehand: If there are documents or presentations that need to be discussed, share them with participants before the meeting.
  • Test technology: Make sure everyone has access to Microsoft Teams and is familiar with video call features. Ask them to check audio and video settings in advance.

By following these tips, you can schedule video calls better. This will make communication easier and help your team be more productive.

Step 4: Reminders and notifications

Don’t miss out on any important video calls in Microsoft Teams! Set up reminders and notifications to stay on top of your schedule. Follow these easy steps:

  1. Open the Teams app.
  2. Click the “Calendar” tab at the top.
  3. Choose the meeting from your calendar.
  4. Hit the “Meeting Options” button.
  5. Toggle on the reminders and notifications.

Reminders tell you about the upcoming video call in advance. And notifications let you know when someone joins or leaves. Make the experience better with these tips:

  • Customize your notification settings. Get only the notifications you need, so you can concentrate on important things.
  • Sync with other calendars. Put all your meetings in one place. This way, it’s easier to manage your time.

Take advantage of these features for a great video conferencing experience. Reminders and notifications keep you informed, and customizing notification settings and syncing calendars help you stay productive and organized.

Step 5: Joining a scheduled video call

Joining a scheduled video call in Microsoft Teams? Super simple! Follow these 3 easy steps:

  1. Open the Microsoft Teams app.
  2. Go to the “Meetings” tab.
  3. Select the meeting you’d like to join and click “Join.”

That’s it! Now you can collaborate with your colleagues or clients.

Plus, joining a scheduled video call in Microsoft Teams lets you stay connected with your team members from any place at any time. This feature lets you take part in important conversations, share ideas, and work together effortlessly.

Fun fact: Gartner research shows that Microsoft Teams is one of the top collaboration platforms in the world.


To sum up, scheduling video calls in Microsoft Teams is a straight-forward process. It makes collaborating and communicating easy for teams. By following the steps in this article, people can easily set up and manage video meetings.

There are other details worth noting. For example, when scheduling a call, users can add extra participants by entering their emails. This guarantees everyone is involved in the call and can contribute.

Plus, Teams has some extra features to improve the call. People can share their screens, which helps to show data or work on projects remotely. Also, Teams has a chat function so people can text each other during the call. This gives fast comments and clarifications.

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