How to Share Microsoft Teams Recording with External Users

Struggling to share your Microsoft Teams recording with external users? No worries! This article will show you how to do it easily.

Microsoft Teams has multiple ways to share recordings with people outside your organization. One of the simplest is to use SharePoint or OneDrive. Upload your recording to either platform and you can generate a link to share with external users.

Another choice is Microsoft Stream, a video hosting service connected to Teams. Upload your recording and customize the privacy settings. This decides who can view the video – specific individuals or anyone with the link.

A colleague of mine had a challenge like this. She had to share a recorded meeting with clients not on her Teams network. Unsure what to do, she asked for help. A helpful colleague showed her how to share her recording using SharePoint. The clients could access the video without any problems and her presentation was a success!

Understanding Microsoft Teams Recordings

Microsoft Teams Recordings can help you collaborate and document meetings. They capture audio, video and screen sharing, making it easy to review discussions, share knowledge and not lose info. Here’s what you need to know about them:

  1. Recording Types: Choose either the cloud recording option (saves in Microsoft Stream), or save files directly on the device used for the meeting.
  2. Sharing Options: Share recordings with internal and external users. Set permissions to decide who can view or download.
  3. Accessibility Features: Closed captions and transcripts make recordings inclusive and easy to follow or refer back to.

To make sharing recordings with external users easier:

  • Store recordings in OneDrive or SharePoint. Grant permissions so external users can access securely.
  • Password-protect recordings if confidentiality is important. Only authorized people with the password can access the info.

By following these suggestions, you can share Microsoft Teams Recordings with external users safely, while collaborating, providing training, etc.

Steps to Share Microsoft Teams Recording with External Users

Sharing Microsoft Teams recordings with external users is easy! Follow these steps:

  1. Open Teams and choose the recording.
  2. Select “Open in Microsoft Stream” from the ellipsis (…).
  3. Click the “Share” button under the video player.
  4. Enter the email addresses of external users in the sharing dialog box.
  5. Customize permissions for each user – view or edit – and click “Send”.

This method stands out for its simplicity and effectiveness.

Now, here’s a real story. A team of pros needed to collaborate with external stakeholders on a project using Teams recordings. They followed the steps and shared their recorded meetings and presentations with their clients. This allowed communication and collaboration across different locations. It enabled them to work efficiently and deliver great results for their clients.

By adopting this user-friendly approach, they created a seamless flow of info between their team and external users, making collaboration a breeze.

Troubleshooting Tips

When dealing with troubleshooting for sharing Microsoft Teams recordings with external users, keep these points in mind:

  • Make sure external users have the right permissions. Check their settings.
  • Verify the sharing settings are allowing access.
  • If they can’t access the recording, send them a direct link.

More details to remember:

  • Ensure both you and the external user have stable internet connections.
  • Communicate with the recipient to make sure they successfully accessed the recording.

To further enhance your troubleshooting experience:

  • Update your Microsoft Teams app often.
  • If permissions remain an issue, reach out to Microsoft Support.

By following these tips and paying attention to details, you can troubleshoot any issues you have when sharing Microsoft Teams recordings with external users!


Sharing Microsoft Teams recordings with outsiders is a breeze! Just a few steps and you can easily share them.

  1. First, open the Microsoft Teams app and find the recording you want to share. Select it and click the three dots.
  2. From the dropdown, choose “Get link”. This will create a special URL for your recording.
  3. Copy this link and give it to the external user(s) you want to grant access to. You can do this by sending an email or message containing the link. Make sure only authorized people have it, as it grants access to your recording.
  4. When the outside user gets the link, they can simply click it to view the shared recording. No Microsoft Teams account or extra software needed – very convenient.

Don’t miss out on using this feature! Begin sharing your recordings and collaborate with outsiders quickly and easily!

Start your free trial now

No credit card required

Your projects are processes, Take control of them today.