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The Best Agile Workflow Tools to Streamline Processes

Unlock the full potential of your team’s productivity with agile workflow tools!

As business has become more digital, it has also become much faster-paced, efficiency is key, and these tools offer a streamlined approach to project management, collaboration, and task tracking. 

From scrum boards to Kanban systems, this listicle explores the top agile workflow tools that empower teams to adapt, iterate, and deliver results seamlessly. Discover how these innovative platforms facilitate communication, prioritize tasks, and enhance project visibility, ultimately driving success in dynamic work environments. 

Whether you’re a seasoned agile practitioner or just starting your journey, these tools are essential for optimizing workflow and achieving project goals.

We’ll cover:

The Top Agile Workflow Tools

Process Street

Image showing Process Street as one of the best agile workflow tools

Process Street is a powerful project and compliance management platform that simplifies workflow automation. It enables organizations to create, track, and optimize recurring processes through intuitive checklists. 

With features like conditional logic and AI-generated workflows, Process Street enhances efficiency, accountability, and collaboration, making it an invaluable tool for businesses striving for operational excellence.

Key features:

  • Checklist automation: Creates and automates dynamic checklists for recurring processes.
  • Conditional logic: Customizes workflows with conditional logic based on responses.
  • Custom workflows: Facilitates team collaboration on tasks and processes.
  • Integration capabilities: Seamlessly integrates with tons of apps and tools.
  • Task assignment: Assigns and tracks responsibilities within processes.
  • Data collection: Gathers and stores data through forms within checklists.
  • Reporting and analytics: Generates insights with analytics on process performance.
  • Version control: Maintains and tracks versions of checklists for auditing.
  • API access: Connects with other applications through APIs.
  • Document storage: Attaches and manages documents relevant to processes.


  • An intuitive interface makes it user-friendly.
  • Offers secure data handling and storage.
  • It has a mobile application.
  • Custom automated workflows can be made with AI.
  • It has lots of pre-made workflow templates to choose from.
  • Great for employee onboarding.
  • It makes communication between team members super simple.
  • It has excellent analytics features.


  • Steep learning curve for new users.


Image showing Asana as one of the best agile workflow tools

Asana is a versatile project management software designed to streamline team workflows. It enables users to organize tasks, set priorities, and track project progress in real time. Asana empowers teams to enhance productivity and achieve their goals efficiently.

Key features:

  • Task management: Organize tasks and projects efficiently.
  • Project timelines: Visualize project timelines and milestones.
  • Due dates and priorities: Set deadlines and prioritize tasks.
  • Attachments and comments: Share files and communicate within tasks.
  • Customizable workspaces: Tailor workspaces to fit team needs.


  • Enables the establishment of task dependencies for better planning.
  • Frequently introduces new features and improvements.
  • Provides a functional free plan for smaller teams.
  • Users can monitor and manage multiple projects in one view.


  • More advanced features are available in premium plans, which may be costly.
  • Might feel too robust for straightforward task management.


Image showing Pipefy as one of the best agile workflow tools

Pipefy excels as a process mapping tool by offering customizable workflows within a visual interface. It enables mapping complex processes, automating tasks, and managing workflows efficiently. With its drag-and-drop system, forms, and automation, teams can visually map, optimize, and streamline their processes for improved productivity and clarity.

Key features:

  • Customizable workflows: Tailor processes to specific needs.
  • Visual process mapping: Drag-and-drop interface for mapping workflows.
  • Automation: Automate tasks and workflows.
  • Forms and fields: Create customizable forms and fields.
  • Task management: Track and manage tasks within processes.


  • Offers pre-built templates for various workflows.
  • Monitors and manages task deadlines.
  • Allows users to attach and manage files within processes.


  • The data analysis is poor.
  • It’s not possible to create workflow approval processes.


Image showing Jira as one of the best agile workflow tools

Jira is a widely used workflow management tool renowned for its adaptability in software development. It serves as a comprehensive platform for issue tracking, project planning, and team collaboration. With its robust capabilities, Jira enables teams to efficiently manage projects, track progress, and maintain a streamlined workflow in the software development lifecycle.

Key features:

  • Issue tracking: Comprehensive tracking of tasks, bugs, and issues.
  • Agile boards: Scrum and Kanban boards for flexible project management.
  • Roadmaps: Visualize and plan project timelines.
  • User story mapping: Plan and organize user stories for agile development.
  • Backlog management: Prioritize and manage tasks in project backlogs.


  • Highly customizable workflows to match project needs.
  • Suitable for both small teams and large enterprises.
  • A wide range of plugins to extend functionality.
  • A large and active community for support and resources.


  • Some users find the interface less intuitive compared to other tools.
  • Primarily designed for software development, may not suit all project types.


Image showing Yodiz as one of the best agile workflow tools

Yodiz embodies Agile project management, offering a holistic approach to collaboration and development. It’s a dynamic platform fostering adaptability and efficiency within diverse workflows. Embracing flexibility and innovation, it empowers teams to navigate complexities seamlessly, fostering productivity and successful project delivery in agile environments.

Key features:

  • Agile boards: Visualize and manage tasks using Agile boards like Scrum or Kanban.
  • Backlog management: Prioritize and manage tasks in the backlog for sprint planning.
  • Sprint planning: Plan and execute sprints efficiently within the platform.
  • Burndown charts: Track and visualize progress during sprints for better insights.
  • Release management: Plan and manage software releases or iterations.


  • Logs and manages project issues or bugs efficiently.
  • Breaks down requirements into user stories for better understanding.
  • Adapts workflows to fit specific project requirements.
  • Securely stores and shares project-related files within the platform.


  • The help documentation could be more detailed.
  • The mobile app could be better designed.

Image showing as one of the best agile workflow tools is a dynamic work operating system designed to streamline collaboration and project management. It provides a visual and customizable platform for teams to manage tasks, projects, and workflows efficiently. helps teams enhance communication and productivity while adapting to diverse work processes.

Key features:

  • Workspaces: Create customized workspaces for different projects.
  • Boards: Visualize tasks and projects through customizable boards.
  • Pulses: Individual task cards with detailed information.
  • Timeline view: Display project timelines for better planning.
  • Automations: Streamline workflows with automated actions.


  • Attach and share files directly within the platform.
  • Real-time collaboration with team members.
  • Create and customize visual dashboards for insights.
  • Responsive customer support for assistance.


  • The free plan has very limited features.
  • It doesn’t offer an offline mode.

Businessmap (formerly Kanbanize)

Image showing Businessmap as one of the best agile workflow tools

Businessmap offers a robust Kanban-based project management platform. With visual boards, workflow automation, analytics, and collaboration tools, teams can streamline processes, improve efficiency, and achieve greater transparency in project workflows, driving success in dynamic environments.

Key features:

  • Visual boards: Interactive Kanban boards for visualizing workflow and task progress.
  • Customizable workflows: Creates workflows tailored to specific project needs.
  • Task cards: Detailed task cards for tracking work items, like assignees and due dates.
  • Workflow automation: Automation rules and triggers to streamline processes and reduce manual effort.
  • Swimlanes: Horizontal swimlanes to categorize tasks based on criteria such as priority, team, or status.


  • Sets Work-In-Progress limits to prevent overloading teams and maintain flow efficiency.
  • Manages task dependencies and relationships between work items.
  • Powerful filtering options to quickly find and view specific tasks or work items.
  • Dedicated workspaces for teams to manage their tasks and collaborate effectively.


  • It’s not as strong in resource management.
  • The automations cost extra.


Image showing Wrike as one of the best agile workflow tools

Wrike is a robust project management and collaboration platform designed to streamline workflows and enhance team productivity. Its dynamic interface and flexible structure cater to diverse project needs, fostering efficient communication and project coordination. Wrike empowers teams to manage tasks, projects, and resources seamlessly for successful project outcomes.

Key features:

  • Time tracking: Monitor and analyze time spent on tasks and projects.
  • Resource management: Allocate and manage team resources effectively.
  • Task management: Organize and prioritize tasks efficiently.
  • Project planning: Plan and visualize projects with timelines and Gantt charts.
  • Collaboration: Facilitate real-time collaboration and communication.


  • Efficient allocation and management of team resources.
  • Convenient file sharing and collaboration within the platform.
  • Adaptable to various project management needs.
  • Seamless integration with numerous third-party apps.


  • Basic features in the free plan may be insufficient for larger teams.
  • Can be resource-intensive in terms of memory and processing.


Image showing Nifty as one of the best agile workflow tools

Nifty streamlines process mapping through its project management interface, enabling task breakdowns and timelines for visualizing workflows. Its collaborative boards, task dependencies, and customizable workflows empower teams to map processes, assign tasks, and track progress seamlessly. With integrations and a user-friendly layout, it aids in efficient process management.

Key features:

  • Task management: Create, assign, and organize tasks.
  • Project milestones: Set and track project milestones.
  • Collaborative workspaces: Shared spaces for team collaboration.
  • Gantt charts: Visualize project timelines and dependencies.
  • Team chat: Real-time communication within the platform.


  • Offers a free version.
  • Monitors time spent on tasks and projects.
  • Syncs tasks and milestones with calendars.
  • Offers pre-built templates for various project types.


  • There are limited integration capabilities.
  • It takes time to get team members used to it.


Image showing Trello as one of the best agile workflow tools

Trello is a popular online tool that utilizes boards, lists, and cards to streamline project management. It simplifies tasks, fosters team collaboration, and visualizes workflows in an easy-to-understand format. Trello’s intuitive design empowers teams to organize and prioritize work seamlessly, making it a go-to choice for various projects.

Key features:

  • Boards, lists, and cards: Organize tasks hierarchically.
  • Drag-and-drop: Intuitive interface for easy task management.
  • Labels and tags: Categorize and color-code tasks for clarity.
  • Power-ups: Extend functionality with integrations and automations.
  • Activity log: Track changes and updates on boards.


  • Adaptable to various project management styles.
  • Boards and cards offer a clear visual representation.
  • Users can create boards tailored to their needs.
  • Super budget-friendly, which makes it great for small businesses.


  • It has limited control over data security compared to self-hosted solutions.
  • It has very limited automation features compared to other tools.


Image showing nTask as one of the best agile workflow tools

nTask embodies seamless task management, fostering collaboration and productivity within teams. It offers a robust platform that simplifies project coordination and boosts efficiency. With a user-centric design, it prioritizes streamlined workflows, allowing teams to focus on achieving their goals effortlessly.

Key features:

  • Task management: Create, assign, and organize tasks efficiently within projects or teams.
  • To-do lists: Compile lists of tasks or actions needed, categorizing them by priority or due dates.
  • Time tracking: Monitor time spent on tasks and projects, aiding in productivity analysis.
  • Gantt charts: Visualize project timelines, dependencies, and progress.
  • Team collaboration: Facilitate communication and cooperation among team members.


  • Assess and mitigate potential risks associated with projects, enhancing overall project success rates.
  • Manage project expenses and budgets, monitoring costs for better financial control.
  • Efficiently allocate and manage resources across different projects.
  • Set task priorities to focus on critical activities and ensure timely completion.


  • It isn’t the most intuitive.
  • It can be difficult to locate certain features.

Zoho Projects

Image showing Zoho as one of the best agile workflow tools

Zoho Projects stands as a comprehensive project management solution, seamlessly uniting teams through its intuitive interface. It empowers collaboration, streamlines workflows, and facilitates task organization. Offering a holistic approach, Zoho Projects fosters efficient project execution and cohesive team coordination.

Key features:

  • Time tracking: Monitor time spent on tasks and projects.
  • Milestone tracking: Set and achieve project milestones.
  • Resource allocation: Allocate resources and manage workloads.
  • Issue tracking: Track and manage project issues or bugs.
  • Budgeting: Manage project budgets and expenses.


  • Visualizes project timelines and dependencies.
  • Assigns tasks, sets deadlines, and tracks progress.
  • Offers competitive pricing plans suitable for different team sizes and needs.
  • Offers a wide array of project management features in one platform.


  • Advanced customization might be restricted in certain areas.
  • Some features might require time for users to fully understand and utilize effectively.


Image showing Smartsheet as one of the best agile workflow tools

Smartsheet serves as a dynamic work management platform, combining the familiarity of a spreadsheet interface with robust project management capabilities. It empowers teams to collaborate, organize, and execute projects efficiently. Known for its versatility, Smartsheet adapts to diverse workflows, enhancing productivity and fostering seamless coordination among teams.

Key features:

  • Spreadsheet interface: Familiar interface for ease of use.
  • Gantt charts: Visualize project timelines and dependencies.
  • Forms: Create forms for data collection and entry.
  • Resource management: Allocate resources and manage workloads.
  • Project templates: Pre-built templates for various project types.


  • Adaptable for various project management and task-tracking needs.
  • Generates customizable reports for project insights.
  • Provides controls for data access and permissions.
  • Seamless integration with multiple third-party apps and services.


  • It doesn’t have native communication tools; instead, it relies on integrations for comprehensive communication features.
  • It doesn’t work well for smaller-scale projects.


Image showing Miro as one of the best agile workflow tools

Miro, a collaborative online whiteboarding platform, is often used for product management. It offers visual tools for brainstorming, creating product roadmaps, and organizing user story maps. Miro enhances product development by enabling cross-functional teams to collaborate, ideate, and plan, fostering better communication and innovation in the product management process.

Key features:

  • Flowchart creation: Create and customize flowcharts.
  • Innovation management: Keep track of ideas and documents.
  • Product roadmap tools: Design project roadmaps with whiteboards.
  • Project management: Use flow charts to design project management processes.


  • It has a robust set of product features.
  • Excellent for idea sharing.
  • Supports video conferencing.


  • It’s difficult to use with a trackpad.


Image showing ProcessMaker as one of the best agile workflow tools

ProcessMaker is a leading workflow automation platform, known for its user-friendly interface and adaptability. It emphasizes streamlining processes, optimizing productivity, and facilitating collaboration. Its focus on intuitive design and flexibility empowers organizations to orchestrate complex workflows seamlessly, fostering innovation and operational efficiency.

Key features:

  • Workflow automation: Automate and streamline complex business processes without manual intervention.
  • Drag-and-drop interface: Intuitive interface for building workflows and forms visually.
  • Form builder: Easily create custom forms tailored to specific business needs.
  • Integration capabilities: Integrate with various third-party applications and systems.
  • Task management: Assign, monitor, and manage tasks within workflows efficiently.


  • Centralizes storage and management of documents within processes.
  • Details logs tracking all activities within workflows for compliance and analysis.
  • Routes tasks based on predefined criteria or decisions.


  • It has somewhat frequent bugs that can be disruptive.


Image showing Kintone as one of the best agile workflow tools

Kintone is a versatile cloud-based collaboration platform fostering agile teamwork and efficient workflow management. Its emphasis on customization and user-friendly app creation empowers businesses to tailor solutions without extensive coding. 

Key features:

  • Customizable workspaces: Tailors workspaces to suit specific needs.
  • App builder: No-code app creation for diverse business functions.
  • Workflow management: Streamlines and automates workflows.
  • Database management: Stores and organizes data efficiently.
  • Permission controls: Manages access and permissions for users.


  • Generates insights for informed decisions.
  • Organizes and manages documents efficiently.
  • Easily creates and deploys custom forms.
  • Manages schedules and events.


  • Some users have difficulty setting up access permissions.


Image showing Bitrix24 as one of the best agile workflow tools

Bitrix24 is an all-in-one business suite fostering collaboration and productivity. It integrates tools for communication, project management, and CRM, empowering seamless workflows. With emphasis on scalability and customization, it serves as a comprehensive platform, catering to diverse organizational needs while promoting efficient team collaboration and task management.

Key features:

  • Workflow automation: Create automated processes to streamline repetitive tasks.
  • Email marketing: Design and launch email marketing campaigns within the platform.
  • Sales automation: Automate sales processes, from lead generation to closing deals.
  • Telephony: Make calls directly from Bitrix24 and manage call logs efficiently.
  • HR management: Manage employee profiles, leave requests, and HR documents.


  • Conducts video meetings and webinars for remote collaboration.
  • Sets task dependencies for better project planning and execution.
  • Creates websites or landing pages using built-in tools.
  • Visualizes and manages the sales pipeline and stages.


  • Reporting capabilities are limited.
  • It doesn’t handle large files as well as similar products.


Image showing Forecast as one of the best agile workflow tools

Forecast redefines project and resource management with its AI-powered platform. It focuses on predictive analytics, optimizing resource allocation, and project delivery. It empowers teams to forecast project success, streamline operations, and drive productivity, fostering seamless project execution and growth.

Key features:

  • Forecast accuracy metrics: Provides metrics to evaluate the accuracy of predictions.
  • Risk and issue management: Identifies and manages project risks and issues.
  • Automated reminders: Sends alerts and reminders for upcoming deadlines.
  • Budget forecasting: Forecasts project budgets and expenses.
  • Resource pooling: Manages and allocates resources from a centralized pool.


  • Assigns and manages resources for projects.
  • Plans and schedules project timelines and milestones.
  • Records and manages work hours for accurate billing and reporting.
  • Manages project expenses and budgets.


  • There is no mobile app.
  • They use aggressive upselling.


Image showing Planview as one of the best agile workflow tools

Planview is a comprehensive work and resource management platform. Aimed at enabling organizations to achieve their strategic goals, it provides solutions for project and portfolio management, collaborative workspaces, and analytics, fostering efficient and successful project outcomes in a dynamic business environment.

Key features:

  • Project portfolio management (PPM): Strategically manages and prioritizes project portfolios.
  • Resource management: Optimizes resource allocation and capacity planning.
  • Collaborative workspaces: Fosters team collaboration and communication.
  • Strategic planning: Aligns projects with organizational goals and strategies.
  • Demand management: Evaluates and prioritizes project demands effectively.


  • Tracks and manages project budgets and financials.
  • Identifies and mitigates project risks and issues.
  • Centralizes storage and organization of project documents.
  • Adapts to the evolving needs and growth of the organization.


  • They send a huge amount of marketing emails.
  • It’s hard to customize the reporting feature.


Image showing ProjectLibre as one of the best agile workflow tools

ProjectLibre, an open-source project management tool, empowers users with robust planning capabilities. This powerful tool offers a user-friendly interface for scheduling, resource allocation, and tracking project progress. Emphasizing flexibility and accessibility, it facilitates efficient project management, serving as a comprehensive solution for diverse project needs.

Key features:

  • Critical path analysis: Identify critical tasks impacting project duration.
  • Resource histograms: Visual representation of resource utilization.
  • PERT charts: Diagrammatic representation of project tasks and timelines.
  • Earned value management: Measure project performance against planned objectives.
  • Baseline tracking: Compare actual progress against initial plans.


  • Monitors project expenses and budgets.
  • Generates comprehensive reports on project metrics.
  • Identifies, assesses, and mitigates project risks.
  • Organizes tasks, sets priorities, and tracks progress.


  • There is no mobile option.
  • Sometimes crashes and loses data.


Image showing Kissflow as one of the best agile workflow tools

Kissflow streamlines work, empowering teams through intuitive, customizable solutions. It enables efficient workflow management, empowering businesses to innovate and thrive. Kissflow’s versatility catalyzes organizational growth by simplifying complex processes and encouraging seamless teamwork.

Key features:

  • Integration hub: Connects with various apps and tools for enhanced functionality.
  • Task management: Assigns and tracks tasks, ensuring progress monitoring.
  • Collaboration tools: Facilitates team communication and collaboration within workflows.


  • Streamlines employee onboarding and offboarding processes.
  • Manages budgets and expenses within workflows.
  • Configures customizable approval workflows for various processes.


  • They don’t offer a free trial or a free plan.
  • Building workflows is time-consuming and inefficient.

Adobe Workfront

Image showing Adobe Workfront as one of the best agile workflow tools

Adobe Workfront provides a comprehensive platform for seamless resource management. It unifies teams, streamlines workflows, and enhances project visibility, fostering efficiency and alignment across organizations. Workfront’s intuitive interface and robust tools empower teams to innovate, execute tasks, and achieve impactful results efficiently.

Key features:

  • Request management: Manages incoming requests and aligns them with workflows.
  • Proofing and review: Streamlines the review and approval process for assets.
  • Portfolio management: Manages and tracks portfolios of projects and initiatives.
  • Resource forecasting: Predicts resource needs for upcoming projects.
  • Budgeting and cost management: Tracks project costs and budgets.


  • Offers a personalized homepage providing a unified view of work.
  • Adapts to agile project management practices.
  • Facilitates data synchronization across systems and tools.
  • Tracks change and maintains version history for compliance.


  • It’s really only suitable for large enterprises.
  • The client portal can be difficult to understand.


Image showing ServiceNow as one of the best agile workflow tools

ServiceNow offers dynamic checklists as part of its robust workflow management system. These checklists streamline processes, ensuring tasks are completed efficiently. With customizable templates, collaboration features, and integration capabilities, ServiceNow checklists empower teams to orchestrate tasks seamlessly, enhancing productivity and organizational efficiency.

Key features:

  • Risk assessment: Identifying and addressing potential risks within tasks.
  • Role-based views: Customizing checklist visibility based on user roles.
  • Checklist collaboration: Collaborating on checklists with team members.
  • Task assignment: Assigning tasks to individuals or groups.
  • Progress tracking: Monitoring completion status within checklists.


  • Tailors checklists to specific workflows.
  • Structures tasks in sequential or parallel order.
  • Ensures tasks meet predefined service level agreements.
  • Manages access levels for different users.


  • It’s expensive.
  • It’s no good for personal checklists.


Image showing ProofHub as one of the best agile workflow tools

ProofHub serves as an all-in-one project management and collaboration tool, streamlining team communication and task organization. Known for its user-friendly interface, it centralizes tasks, discussions, files, and milestones, offering a comprehensive platform to manage projects efficiently while fostering seamless collaboration across teams and projects.

Key features:

  • Task management: Create, assign, and organize tasks efficiently.
  • Task dependencies: Manage task sequences and dependencies.
  • Kanban boards: Visualize and manage tasks using Kanban boards.
  • Gantt charts: Plan and track project timelines and dependencies.
  • File sharing: Share and collaborate on files within projects.


  • Sets and tracks project milestones and goals.
  • Centralizes and organizes project documents.
  • Tracks and manages team members’ time off.
  • Users can apply custom branding within the platform.


  • It has very limited integrations.
  • The training materials are a bit lacking.


Image showing Proggio as one of the best agile workflow tools

Proggio is a project management platform designed for dynamic planning and collaboration. With features like visual timelines, team collaboration tools, and real-time updates, Proggio helps teams manage projects efficiently, adapt to changes, and achieve successful outcomes in a collaborative and flexible environment.

Key features:

  • Dynamic timeline: Visualizes projects with interactive and adjustable timelines.
  • Task dependencies: Manages and visualizes task relationships for accurate planning.
  • Project templates: Streamlines project planning with pre-defined templates.
  • Risk management: Identifies and manages project risks proactively.
  • Budget tracking: Monitors project costs and budget allocations.


  • Balances and monitors team members’ workloads.
  • Facilitates discussions and document task-related information.
  • Organizes tasks hierarchically for clarity.
  • Efficiently allocates and manages project resources.


  • There is no advanced API, which limits customization.
  • There are no notifications or ways to alert approaching deadlines.


Image showing ActiveCollab as one of the best agile workflow tools

ActiveCollab is a versatile project management tool designed to streamline collaboration and boost productivity. With features like task management, time tracking, and invoicing, it empowers teams to stay organized and focused on delivering exceptional results.

Key features:

  • Kanban boards: Visualizes workflow and tracks progress using Kanban boards.
  • Gantt charts: Plans and schedules project timelines with interactive Gantt charts.
  • Subtasks: Breaks down tasks into smaller, manageable subtasks for better clarity.
  • Dependencies: Sest task dependencies to ensure tasks are completed in the right order.
  • File Sharing: Shares documents, images, and other files securely within projects.


  • Monitors project expenses and track budget utilization.
  • Creates and sends invoices directly from ActiveCollab based on tracked time and expenses.
  • Controls access levels and permissions to ensure data security and confidentiality
  • Visualizes project deadlines and milestones in a calendar view.


  • It doesn’t offer many third-party integrations.
  • There’s no free plan.


Image showing ClickUp as one of the best agile workflow tools

ClickUp offers robust resource management through customizable views, enabling teams to allocate, track, and optimize resources effectively. With task dependencies, workload management, and time tracking features, it allows precise resource allocation.

Key features:

  • Multiple views: Kanban boards, lists, calendars, and Gantt charts for varied project perspectives.
  • Time tracking: Monitor time spent on tasks and projects.
  • Team collaboration: Comments, mentions, and real-time collaboration on tasks.
  • Goals and OKRs: Set and track objectives and key results.
  • Document management: File storage, document editing, and version control.


  • Offers a wide range of features catering to diverse project management needs.
  • Allows for the creation of automated workflows, enhancing efficiency.
  • Offers a free plan ideal freelancers and small businesses.


  • Users have reported occasional lags or performance issues, especially with large data sets.

Toggl Plan

Image showing Toggl as one of the best agile workflow tools

Toggl Plan revolutionizes project scheduling, offering an intuitive platform for seamless planning and collaboration. It prioritizes simplicity, aiding teams in visualizing tasks and timelines effortlessly. Embracing flexibility and clarity, it fosters efficient workflows, empowering users to organize projects and achieve milestones with ease.

Key features:

  • Recurring tasks: Set tasks to repeat at specified intervals.
  • Timeline sharing: Share project timelines easily with stakeholders or clients.
  • Project templates: Utilize pre-designed templates for quicker project setup.
  • Visual planning: Organize tasks and projects visually on a timeline for easy comprehension.
  • Color-coded labels: Categorize tasks with different colors for quick identification.


  • Sets relationships between tasks for accurate scheduling.
  • Reviews activity and completed tasks for project reference.
  • Users can zoom in and out of the timeline for detailed or broader views.
  • Integrates with Toggl Track for comprehensive time tracking within projects.


  • Not all of the web features are available on the mobile app.
  • There is a steep learning curve.


Image showing GanttPRO as one of the best agile workflow tools

GanttPRO streamlines project planning with its intuitive Gantt charts, focusing on visual clarity and team collaboration. It centralizes tasks, timelines, and resource allocation, enabling agile project management.

Key features:

  • Interactive Gantt charts: Visualizes project timelines and tasks.
  • Task dependencies: Manages relationships and dependencies between tasks.
  • Resource management: Allocates and manages resources for projects.
  • File attachment: Attaches and shares project-related documents.
  • Risk management: Identifies and manages project risks.


  • Allows flexibility in data and task organization.
  • Generates reports for project progress and analytics.
  • Monitors and updates task completion status.


  • Sometimes task parameters don’t save.

Definition of Agile Workflow Software

Agile workflow software refers to a set of tools and processes that enable teams to efficiently manage and execute tasks in an agile environment. Agile methodology is a project management approach that emphasizes flexibility, collaboration, and adaptability. It is widely used in software development, but can be applied to any project or process that demands responsiveness and a quick turnaround.

Agile workflow software helps teams overcome the challenges of managing complex projects by providing a structured framework for planning, tracking, and executing tasks. It enables teams to break down larger projects into smaller, more manageable units called sprints. Sprints are short iterations of work that typically last between one and four weeks.

The software allows teams to define and prioritize tasks in a backlog, which serves as a repository of all the work to be done. During the planning phase, the team selects a set of tasks from the backlog to be worked on in the upcoming sprint. These tasks are then organized into a sprint backlog, which serves as a focus for the team during the sprint.

One of the key features of agile workflow software is its ability to promote collaboration and transparency within the team. It provides a shared platform where team members can communicate, share updates, and collaborate on tasks. This ensures that everyone is on the same page and aware of the progress being made.

Another important aspect of agile workflow software is its emphasis on continuous improvement. At the end of each sprint, the team conducts a sprint review to evaluate the work done and identify areas for improvement. This feedback loop allows the team to continuously adapt and refine their processes, resulting in increased efficiency and productivity.

Furthermore, agile workflow software typically includes tools for visualizing and tracking progress. These tools can include Kanban boards, which provide a visual representation of tasks and their status, and burndown charts, which track the remaining work over time. These visualizations help teams understand the progress being made and identify any bottlenecks or delays.

The Basics of Agile Methodologies

Agile methodologies refer to a set of principles and practices designed to enhance collaboration, flexibility, and adaptability in software development projects. The basics of agile methodologies can be summarized as follows:

Iterative Development

Agile methods promote breaking larger projects into smaller, manageable iterations or sprints to deliver incremental value to customers. Each iteration typically lasts for a few weeks and involves planning, designing, developing, testing, and reviewing.

Customer Collaboration

Agile methodologies emphasize active involvement and collaboration with customers throughout the project’s life cycle. Regular feedback from customers helps in adapting to changing requirements, ensuring the final product meets their needs.

Self-Organizing Teams 

Agile fosters self-organizing teams where members collectively decide how to approach and complete the work. Each team consists of individuals with different skill sets who collaborate closely to deliver high-quality output.

Continuous Improvement

Agile methodologies adopt a “inspect and adapt” approach, enabling teams to continuously assess their progress, identify areas for improvement, and make necessary adjustments. Regular retrospectives help in learning from past experiences and implementing changes accordingly.

Emphasis on Communication

Agile methodologies prioritize efficient and transparent communication among team members and stakeholders. Daily stand-up meetings, scheduled demonstrations, and frequent interactions help in maintaining a shared understanding of goals, progress, and challenges.

Embracing Change

Agile methodologies recognize that change is inevitable in software development projects. Flexibility and adaptability are key, ensuring that changes in requirements or priorities can be accommodated without compromising the project’s success.

Types of Agile Workflow Processes

Agile workflow processes are designed to facilitate flexibility, collaboration, and adaptability in project management. Different organizations and teams often adopt different agile workflow processes based on their specific needs and objectives. Here are some of the most commonly used types of agile workflow processes:


Scrum is one of the most popular and widely used agile methodologies. It focuses on incremental and iterative development cycles called sprints. Scrum teams work in short timeframes and deliver small increments of a product at the end of each sprint.


Kanban is another agile workflow process that emphasizes visualizing the workflow and limiting work in progress. It involves using a Kanban board to manage and track tasks in different stages, allowing team members to visualize the progress and identify bottlenecks.


Lean agile methodology aims to maximize customer value while minimizing waste. It emphasizes delivering value to the customer as efficiently as possible. Lean focuses on optimizing the entire value stream, identifying and eliminating non-value-added activities.

Extreme Programming (XP)

XP is an agile methodology that places strong emphasis on ensuring high-quality software development through regular testing, refactoring, and continuous integration. It emphasizes close collaboration between developers and customers throughout the project lifecycle.

Dynamic Systems Development Method (DSDM)

DSDM is an agile framework that focuses on delivering business value iteratively and incrementally. It places strong emphasis on active user involvement, frequent delivery, and flexible documentation.

Continuous Improvement in Agile Projects

Continuous improvement is a core principle in agile projects, essential for fostering adaptability, efficiency, and innovation. Here are some key aspects of continuous improvement in agile projects:

Iterative Development

Agile projects are characterized by iterative development cycles, such as sprints in Scrum or iterations in Kanban. At the end of each cycle, teams reflect on what worked well and what could be improved, leading to incremental enhancements.


Regular retrospectives provide a dedicated time for the team to reflect on their processes, communication, and teamwork. They discuss what went smoothly, what obstacles they encountered, and what actions they can take to improve in the next iteration.

Kaizen Mindset

Agile teams embrace a Kaizen mindset, which emphasizes continuous improvement as a daily practice. This involves seeking small, incremental improvements in processes, tools, and team dynamics on a continual basis.

Feedback Loops

Agile methodologies prioritize feedback loops at every stage of the development process. Feedback from stakeholders, customers, and team members is collected regularly and used to inform adjustments and improvements.


Agile teams encourage experimentation and innovation by allowing space for trying new approaches, technologies, and process improvements. This fosters a culture of learning and adaptation.

Metrics and Measurement

Agile projects utilize metrics to track progress, identify bottlenecks, and measure the impact of changes. These metrics can include cycle time, lead time, throughput, and quality indicators, which provide insights into areas for improvement.

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