Choosing the right case management software for your healthcare facility is essential for efficient and effective patient care. With so many options available in the market, it can be overwhelming to determine which software is most suitable for your needs.
To help you make an informed decision, we have compiled a list of the top 10 case management software solutions in healthcare. Whether you’re a small clinic or a large hospital, there’s a software option for every organization.
- Top 10 patient case management software for healthcare professionals
- What is case management software in healthcare?
- Benefit of patient case management software
- Must-have features of case management software
- Maximizing your healthcare case management efforts
- Frequently asked questions: Case management software in healthcare organizations
Top 10 patient case management software for healthcare professionals
Solutionreach is a comprehensive case management software designed specifically for the healthcare industry. It offers a range of features and tools to streamline communication, manage patient appointments, and enhance patient engagement.
- Appointment reminders: Solutionreach offers automated appointment reminders, reducing no-shows and improving patient attendance.
- Patient communication: The software enables two-way communication between healthcare providers and patients. It allows for secure messaging, appointment scheduling, and sharing of important health information.
- Patient engagement: Solutionreach helps healthcare practices stay connected with patients through personalized emails, newsletters, and surveys. This engagement enhances patient satisfaction and loyalty.
- Online reputation management: The software enables healthcare providers to monitor and manage their online reputation by collecting and responding to patient reviews and feedback.
- Telehealth integration: Solutionreach seamlessly integrates with telehealth platforms, allowing healthcare providers to conduct virtual consultations and appointments.
- Solutionreach has an intuitive interface that is easy to navigate, making it suitable for both healthcare providers and staff with varying levels of technical expertise.
- The software offers a high level of customization, allowing healthcare practices to tailor their communication and engagement strategies to meet their specific needs.
- The automated features of Solutionreach, such as appointment reminders and patient communication, save time for healthcare providers and staff, increasing efficiency.
- Solutionreach enhances the patient experience by providing convenient appointment scheduling, personalized communication, and easy access to healthcare information.
- Solutionreach can be relatively expensive, especially for smaller healthcare practices or individual practitioners. The pricing structure may not be feasible for all budgets.
- While Solutionreach has a user-friendly interface, there may still be a learning curve for some healthcare providers and staff who are not familiar with case management software.
- Some users have reported challenges in receiving timely and satisfactory technical support from Solutionreach. This can be frustrating when encountering software issues or needing assistance with customization.
SimplePractice is a case management software designed for healthcare professionals, offering a range of features to streamline practice management and enhance patient care.
- Appointment scheduling: SimplePractice provides a user-friendly interface for scheduling and managing appointments, allowing healthcare providers to efficiently organize their calendars and reduce scheduling conflicts.
- Billing and invoicing: The software offers comprehensive billing and invoicing capabilities, including the ability to create individual invoices, generate monthly statements, and track insurance claims. It also allows for easy payment processing and integration with popular payment gateways.
- Client communication: SimplePractice facilitates secure communication between healthcare providers and their clients through a client portal. It enables messaging, document sharing, and appointment reminders, improving engagement and reducing missed appointments.
- Documentation and note-taking: SimplePractice provides customizable note templates, including SOAP (Subjective, Objective, Assessment, and Plan) and BIRP (Behavior, Intervention, Response, and Plan) notes. These templates help healthcare providers efficiently document client sessions and treatment plans.
- SimplePractice offers an intuitive and easy-to-navigate interface, making it accessible for healthcare providers and staff with varying levels of technical expertise.
- The software provides a wide range of features, including appointment scheduling, billing, client communication, and documentation, making it a comprehensive solution for practice management.
- SimplePractice allows for extensive customization, enabling healthcare providers to tailor the software to their specific needs and workflows. This flexibility enhances efficiency and user experience.
- SimplePractice integrates with various third-party tools and services, such as telehealth platforms and payment gateways, allowing for seamless workflow integration and enhancing the overall user experience.
- Some users have reported that SimplePractice can be relatively expensive, especially for smaller healthcare practices or individual practitioners. The pricing structure may not be suitable for all budgets.
- While SimplePractice has a user-friendly interface, there may still be a learning curve for healthcare providers and staff who are not familiar with case management software. Training and support may be required to fully utilize all the features.
- There have been mixed reviews regarding the quality and responsiveness of SimplePractice’s customer support. Some users have reported challenges in receiving timely assistance or satisfactory resolutions to their issues.
athenaOne is a comprehensive case management software offered by athenahealth, designed to streamline practice management and enhance patient care in the healthcare industry.
- Patient record management: athenaOne provides a user-friendly interface that allows healthcare providers to access and review patients’ medical records easily. It offers an easy-to-read summary of patients’ history, ensuring providers are fully prepared for patient encounters.
- Billing and revenue cycle management: The software includes robust billing and revenue cycle management features. It offers claims scrubbing software, ensuring claims are submitted accurately and paid quickly. It also provides support for MIPS reporting and offers reporting capabilities.
- Appointment management: athenaOne offers efficient appointment scheduling and management tools. It allows providers to view all scheduled appointments, book new appointments, and set up recurring appointment reminders via email, phone, or text. The software also facilitates patient check-ins and displays insurance information, copays, and deductibles.
- Telemedicine integration: The software integrates telemedicine capabilities, allowing healthcare providers to conduct virtual visits and consultations with patients. This feature enhances accessibility and convenience for both providers and patients.
- athenaOne’s claims scrubbing software ensures clean claims submission and faster payment processing. This feature helps healthcare providers optimize their revenue cycle management.
- The software offers robust reporting and analytics capabilities, allowing providers to track key performance indicators, identify care gaps, and improve quality measure performance.
- athenaOne provides a user-friendly interface that runs on any device, making it accessible and versatile for healthcare providers. It also offers ease of creating order sets and working in clinics.
- athenaOne integrates with various third-party tools and services through its marketplace partnerships. This integration enhances the software’s functionality and allows for a seamless workflow.
- The pricing structure of athenaOne may be a potential drawback for some healthcare practices, especially smaller ones or individual practitioners. The cost may not be suitable for all budgets.
- Like any comprehensive software, athenaOne may have a learning curve for healthcare providers and staff who are new to the system. Training and support may be required to fully utilize all the features.
- Some users have expressed concerns about the frequency of upgrades and updates to the software. They feel that athenahealth has focused more on marketplace vendors rather than enhancing the included offers.
Kareo is a cloud-based case management software that caters to healthcare practices of all sizes, including solo practitioners, small clinics, and large medical groups. It offers a range of tools and features to help healthcare providers manage their patient cases, streamline workflows, and simplify administrative tasks. Kareo offers a subscription-based pricing model, making it accessible to practices with varying budgets.
- Patient management: Kareo provides comprehensive patient management capabilities, allowing healthcare providers to easily create and update patient records, schedule appointments, and manage insurance information. It also offers a patient portal, enabling patients to access their medical records, schedule appointments, and communicate securely with their healthcare providers.
- Electronic Medical Records (EMR): Kareo’s EMR feature allows healthcare providers to efficiently document patient encounters, including medical history, diagnoses, treatment plans, and progress notes. The EMR feature also enables providers to e-prescribe medications and access lab results, ensuring seamless coordination of patient care.
- Billing and revenue cycle management: Kareo’s billing and revenue cycle management tools simplify the often complex and time-consuming process of medical billing. It includes features such as claims management, automated coding, insurance verification, and payment processing, helping practices optimize their revenue and minimize billing errors.
- Telemedicine: In response to the growing demand for remote healthcare services, Kareo offers a telemedicine feature that allows healthcare providers to conduct virtual consultations with their patients. This feature facilitates convenient and secure communication, enabling patients to receive timely care without the need for in-person visits.
- One of the standout features of Kareo is its intuitive and user-friendly interface. The software is designed to be easy to navigate, making it accessible to users with varying levels of technical expertise.
- Kareo offers a high degree of customization, allowing healthcare providers to tailor the software to their specific needs. This flexibility ensures that practices can adapt Kareo to their unique workflows and preferences.
- Kareo integrates seamlessly with various third-party applications and services, including electronic health records (EHR), labs, and medical devices. This integration capability enhances interoperability and data exchange, improving overall practice efficiency.
- While Kareo’s user interface is user-friendly, some users may still experience a learning curve, especially if they are new to case management software. Adequate training and support may be necessary to fully utilize the platform’s capabilities.
- Some users have reported that Kareo’s reporting capabilities are not as comprehensive as other case management software. While it offers standard reporting features, advanced reporting and analytics may be limited.
DrChrono is a cloud-based case management software that offers a range of tools and features to healthcare providers. It caters to various types of practices, including solo practitioners, small clinics, and large medical groups. DrChrono provides solutions for electronic health records (EHR), medical billing, patient scheduling, and telemedicine. It is accessible through web browsers and mobile devices, allowing healthcare providers to access patient information and manage their practice from anywhere.
- Electronic Health Records (EHR): DrChrono’s EHR feature enables healthcare providers to efficiently manage patient records, including medical history, diagnoses, treatment plans, and progress notes. It offers customizable templates, e-prescribing capabilities, and lab integration, facilitating seamless coordination of patient care.
- Medical billing: DrChrono’s medical billing feature simplifies the billing process by automating tasks such as claims submission, insurance verification, and payment processing. It helps healthcare providers optimize revenue and reduce billing errors.
- Patient scheduling: DrChrono’s patient scheduling feature allows healthcare providers to manage appointments, send automated reminders to patients, and track availability. It offers a user-friendly calendar interface and supports online booking, improving practice efficiency and patient satisfaction.
- Telemedicine: DrChrono offers a telemedicine feature that enables healthcare providers to conduct virtual consultations with their patients. This feature facilitates remote patient care, reduces the need for in-person visits, and enhances accessibility to healthcare services.
- This case management software is known for its intuitive and user-friendly interface, making it easy for healthcare providers to navigate and use the software effectively.
- DrChrono offers a high degree of customization, allowing healthcare providers to tailor the software to their specific needs and workflows. This flexibility ensures that practices can adapt DrChrono to their unique requirements.
- The patient case management software provides mobile apps for iOS devices, allowing healthcare providers to access patient information, manage appointments, and perform other tasks on the go. This mobile accessibility enhances flexibility and convenience.
- Some users may experience a learning curve when initially using DrChrono, especially if they are new to case management software. Adequate training and support may be necessary to fully utilize the software’s capabilities.
- DrChrono’s reporting capabilities may be considered less comprehensive compared to other case management software. While it offers standard reporting features, advanced reporting and analytics may be limited.
RNXT is a case management software that aims to assist healthcare providers in managing their practice efficiently. It offers features and tools to streamline administrative tasks, enhance communication, and improve patient outcomes. With its cloud-based platform, RNXT allows healthcare providers to access patient information securely from anywhere, facilitating remote patient care and collaboration among healthcare teams.
- Patient management: RNXT provides tools for managing patient information, including demographics, medical history, and treatment plans. It allows healthcare providers to track patient progress, schedule appointments, and securely communicate with patients.
- Electronic Health Records (EHR): RNXT offers EHR capabilities, enabling healthcare providers to maintain digital patient records. This feature allows for easy access to patient information, reduces paperwork, and enhances the accuracy and efficiency of documentation.
- Billing and revenue cycle management: RNXT includes features for medical billing and revenue cycle management. It helps healthcare providers streamline the billing process, submit claims electronically, and track payments. This feature aims to optimize revenue and reduce billing errors.
- Communication and collaboration: RNXT facilitates communication and collaboration among healthcare providers and staff. It may include features such as secure messaging, task management, and document sharing, allowing for efficient coordination of care.
- RNXT aims to simplify administrative tasks, such as appointment scheduling, billing, and documentation, which can help healthcare providers save time and improve practice efficiency.
- As a cloud-based platform, RNXT offers the flexibility of accessing patient information and managing the practice from anywhere with an internet connection. This accessibility can be particularly beneficial for remote patient care and telemedicine.
- There is limited information available about RNXT, making it challenging to provide a comprehensive review of its features, capabilities, and user experience. It is recommended to reach out to the RNXT team directly or consult user reviews for more detailed insights.
- The level of integration and customization options available with RNXT is unclear. Integration with other systems and customization to fit specific practice needs are important considerations when evaluating case management software.
ClinicSense is a cloud-based case management software that aims to simplify the operations of healthcare practices. It caters to various healthcare professionals, including chiropractors, massage therapists, physiotherapists, and other similar practitioners. The software provides a centralized platform to manage appointments, patient records, billing, and other administrative tasks, allowing healthcare professionals to focus more on patient care.
- Appointment management: ClinicSense offers a user-friendly interface for scheduling and managing appointments. It allows healthcare providers to view their schedules, book or reschedule appointments, and send automated reminders to patients.
- Patient records management: The software provides a secure and organized repository for storing and managing patient records. Healthcare professionals can access comprehensive patient profiles, including medical history, treatment plans, progress notes, and SOAP (Subjective, Objective, Assessment, Plan) notes.
- Online booking: ClinicSense facilitates online appointment booking for patients, making it convenient for them to schedule appointments at their preferred time. This feature helps reduce administrative workload and enhances patient satisfaction.
- Billing and invoicing: The software includes billing and invoicing capabilities, allowing healthcare professionals to generate invoices, process payments, and track billing information. It may also integrate with payment gateways to facilitate online payments.
- SOAP notes and treatment plans: ClinicSense enables healthcare professionals to create SOAP notes and treatment plans, ensuring accurate and standardized documentation. This feature helps maintain consistency in patient care and assists in tracking progress over time.
- ClinicSense offers a user-friendly interface, making it easy for healthcare professionals to navigate and utilize its features effectively. This can help streamline daily operations and save valuable time.
- The software provides a centralized platform to manage various aspects of case management, including appointments, patient records, billing, and SOAP notes. This comprehensive approach can enhance practice efficiency and improve patient care.
- The online booking feature and automated reminders help reduce no-shows and improve patient engagement. Patients can conveniently schedule appointments, and automated reminders minimize the chance of missed appointments.
- While ClinicSense caters to various healthcare professionals, it may not offer specialized features or tailored workflows for specific specialties. Healthcare professionals with unique requirements may need to assess if the software adequately meets their specific needs.
- The availability of integration options with other software or systems is not explicitly mentioned. Integration with existing tools, such as EHR systems or payment gateways, can be crucial for a seamless workflow.
WayStar is a healthcare revenue cycle management software that aims to streamline and automate various aspects of the revenue cycle, from authorizations to claims and appeals.
- Claims management: WayStar offers features to manage the entire claims process, including claim creation, submission, tracking, and follow-up.
- Authorization management: The software provides tools to streamline the authorization process, ensuring that necessary authorizations are obtained efficiently.
- Appeals management: WayStar offers functionality to handle claim denials and appeals, helping healthcare organizations navigate the appeals process more effectively.
- Revenue analytics: The software includes reporting and analytics capabilities to provide insights into revenue cycle performance, allowing organizations to identify areas for improvement.
- Integration: WayStar offers integration capabilities with other healthcare systems, such as electronic health records (EHRs) and practice management systems, to facilitate seamless data exchange.
- WayStar can automate manual processes, reducing administrative burden and improving efficiency.
- By streamlining the revenue cycle, the software can help healthcare organizations optimize revenue capture and reduce revenue leakage.
- WayStar includes features to ensure compliance with regulatory requirements and payer guidelines, reducing the risk of billing errors and potential penalties.
- The software’s reporting and analytics capabilities provide valuable insights into revenue cycle performance, enabling organizations to make data-driven decisions.
- Implementing and adopting a new software system like WayStar may require training and adjustment for staff, potentially causing a temporary decrease in productivity.
- Integrating WayStar with existing systems, such as EHRs and practice management systems, may present technical challenges and require additional resources.
Carebeans is a comprehensive case management software designed specifically for the healthcare industry. It offers a range of features and tools to help healthcare professionals efficiently manage and coordinate patient care, ensuring a seamless and holistic approach to healthcare management.
- Patient data management: Carebeans provides a centralized database that allows healthcare providers to securely store and access patient information, including medical history, test results, treatment plans, and more. This enables healthcare professionals to have a comprehensive view of each patient’s journey, leading to better-informed decisions.
- Care plan creation and tracking: The software allows healthcare teams to collaboratively create personalized care plans for patients. These plans can be easily shared and updated in real-time, ensuring that all team members are on the same page. Carebeans also provides tools for tracking progress, setting goals, and documenting patient outcomes.
- Communication and collaboration: Carebeans offers a secure messaging system that facilitates seamless communication between healthcare providers, allowing for quick and efficient exchange of information. This feature helps streamline communication, leading to better coordination and improved patient care.
- Appointment and schedule management: The software includes an intuitive scheduling system that helps healthcare professionals efficiently manage appointments, track availability, and send reminders to patients. This feature helps reduce no-shows and improves overall clinic efficiency.
- Analytics and reporting: Carebeans provides powerful analytics and reporting features that allow healthcare organizations to track key performance indicators, identify trends, and make data-driven decisions. These insights can help improve operational efficiency and optimize patient outcomes.
- Carebeans boasts an intuitive and user-friendly interface, making it easy for healthcare professionals to navigate and use the software effectively.
- The software allows for customization to fit the unique needs of each healthcare organization, enabling seamless integration with existing workflows and processes.
- Carebeans prioritizes data security, ensuring that patient information is stored and transmitted securely, complying with industry standards and regulations.
- While Carebeans is designed to be user-friendly, there may be a learning curve for healthcare professionals who are not familiar with case management software.
- Integrating Carebeans with existing electronic health record systems or other software solutions may require additional effort and technical expertise.
Birdie is a comprehensive case management software designed to enhance care management in the healthcare industry. By leveraging technology, Birdie aims to streamline care coordination, improve communication, and provide insightful data analytics to optimize patient care delivery.
- Care planning and monitoring: Birdie offers robust care planning and monitoring tools, enabling healthcare professionals to create personalized care plans for patients. These plans can be easily tracked, updated, and shared among multidisciplinary care teams, ensuring a coordinated and holistic approach to patient care.
- Real-time communication and collaboration: The platform facilitates seamless communication and collaboration among healthcare professionals, caregivers, and patients. Birdie’s secure messaging system allows for instant sharing of information, updates, and alerts, leading to improved efficiency and timely interventions.
- Medication management: Birdie includes features for medication management, helping caregivers and healthcare providers track medication schedules, set reminders, and ensure medication adherence. This reduces the risk of medication errors and enhances patient safety.
- Family and caregiver engagement: Birdie recognizes the importance of involving family members and caregivers in the care management process. The platform offers features that allow family members to stay informed, provide updates, and actively participate in their loved one’s care journey.
- Data analytics and insights: Birdie provides comprehensive data analytics and reporting capabilities, allowing healthcare organizations to track key performance indicators, identify trends, and make data-driven decisions. These insights can improve care outcomes, optimize resource allocation, and enhance operational efficiency.
- Birdie boasts a user-friendly interface that is intuitive and easy to navigate, making it accessible to healthcare professionals of varying technical abilities.
- The healthcare case management software places a strong emphasis on supporting caregivers, allowing them to actively engage in the care management process and providing them with tools to enhance their caregiving experience.
- Birdie offers integration capabilities with existing systems, such as electronic health records (EHRs), enabling seamless data exchange and interoperability.
- Birdie offers a range of features, customization options may be limited compared to other case management software solutions.
- Implementing Birdie may require initial setup and training for healthcare organizations and staff members to effectively utilize the platform’s features.
What is case management software?
Case management software is a specialized tool used in healthcare to efficiently manage and organize patient cases. Its primary purpose is to streamline the coordination of care and improve patient outcomes. Unlike traditional business process management (BPM) software, which focuses on structured and repeatable processes, case management software is designed for unstructured and non-repeatable cases commonly found in the healthcare industry.
In healthcare, each patient case is unique, requiring personalized care plans and treatment strategies. Case management software provides healthcare professionals with the necessary tools to effectively track and manage these cases. It facilitates the efficient scheduling of appointments, documentation of progress notes, and coordination of care among the healthcare team.
Common uses of case management software in healthcare include creating and updating comprehensive patient records, managing and monitoring treatment plans, generating detailed reports for medical professionals, and ensuring regulatory compliance. By utilizing case management software, healthcare organizations can improve the quality of patient care, enhance communication and collaboration among the care team, and make informed decisions based on accurate and up-to-date information.
Benefits of using case management software in healthcare
Case management software offers numerous benefits for healthcare providers, improving healthcare service delivery for medical practices.
More streamlined healthcare case management processes
One of the key advantages of using case management software is its ability to streamline and automate various aspects of the healthcare case management process. By implementing case management software, medical practices can experience improved efficiency and productivity.
Automated case management solutions handle the needs of the healthcare case management process, reducing the burden on case managers. This allows them to focus more on providing quality patient care and less on administrative tasks.
Improved collaboration and coordination
Another benefit of using case management software is enhanced coordination and collaboration among healthcare professionals. With a centralized platform, the entire care team can access and update patient information in real time, ensuring that everyone is on the same page. This leads to better communication, more effective care coordination, and ultimately, improved patient outcomes.
Detailed and comprehensive documentation
Case management software also provides comprehensive and detailed documentation, including progress notes, medical history, and treatment plans. This enables healthcare professionals to make informed decisions based on accurate and up-to-date information, leading to better patient care.
Must-have features of case management software for healthcare providers
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Case management software for healthcare providers is designed to streamline and enhance the management of patient cases and improve overall healthcare delivery. Here are some key features commonly found in such software:
Patient information management
Centralized repository for comprehensive patient data, including demographics, medical history, insurance details, and contact information.
Care plan management
Creation and management of individualized care plans, encompassing treatment plans, goals, progress tracking, and medication schedules.
Streamlining processes and reducing manual tasks through automated task assignment, notifications, reminders, and data entry automation.
Enhancing communication among healthcare professionals with secure messaging, file sharing, team calendars, and collaboration portals.
Seamless integration with other healthcare systems, such as EHR, laboratory, diagnostic, billing, and coding systems.
Compliance and security
Ensuring adherence to healthcare regulations, including HIPAA compliance, access controls, audit trails, and data encryption.
Reporting and analytics
Monitoring and analyzing case management performance through customizable reports, KPIs, trend analysis, and outcome measurement.
Accessing case information on the go through mobile apps, responsive design, secure remote access, and task management on mobile devices.
Billing and documentation
Streamlining billing processes and ensuring accurate documentation through integration with billing systems, automated documentation, and coding assistance.
Patient engagement tools
Facilitating communication and patient involvement with portals, educational resources, and appointment scheduling.
Accommodating growth and changes in the healthcare organization through flexible architecture and scalable infrastructure.
Audit trail and history
Maintaining a comprehensive record of changes and interactions, including version control, date and time-stamped activities, and user activity tracking.
Ensuring easy navigation and use for healthcare professionals through an intuitive design, user training, support, and customizable dashboards.
Maximizing your healthcare case management efforts
Case management software is a crucial tool for healthcare organizations as it improves patient outcomes, streamlines administrative processes, and enables better coordination of care. By automating tasks like appointment scheduling and patient records management, the software enhances efficiency and reduces manual errors, thereby improving the overall quality of care.
Through the creation and tracking of individualized care plans, healthcare professionals can ensure that patients receive the necessary treatments and interventions, leading to better patient outcomes. The software also facilitates seamless communication and collaboration among different departments within healthcare organizations, enabling coordinated and comprehensive services for patients.
By optimizing administrative processes, case management software frees up valuable time for healthcare professionals to focus on delivering high-quality care. It also provides detailed reports and data analytics, allowing healthcare organizations to make informed decisions and track patient progress over time.
Frequently asked questions about healthcare case management software
Why use case management software?
Case management software is used in healthcare to streamline processes, enhance collaboration among healthcare professionals, and ensure efficient patient care. It centralizes patient information, automates workflows, and provides tools for care plan management, billing, reporting, and more. Its adoption improves organizational efficiency, reduces manual errors, and ultimately enhances the quality of healthcare services.
Is case management part of CRM?
While case management and Customer Relationship Management (CRM) share similarities, they serve distinct purposes. Case management in healthcare primarily focuses on the coordination and management of patient cases, treatment plans, and healthcare workflows. CRM, on the other hand, is often associated with managing interactions and relationships with external entities, such as patients, referring physicians, and other stakeholders. While there may be overlapping functionalities, they are typically separate systems designed to address specific needs within an organization.
What problem does case management solve?
Case management software addresses several challenges in healthcare, including:
- Fragmented information: It centralizes patient data, reducing the fragmentation of information across different systems.
- Workflow inefficiencies: Automation of tasks and workflows improves efficiency and reduces manual errors.
- Lack of collaboration: Collaboration tools enhance communication among healthcare professionals, leading to better-coordinated patient care.
- Compliance and security concerns: Case management software ensures adherence to healthcare regulations (e.g., HIPAA) and implements robust security measures.
- Data analysis and reporting: It provides tools for monitoring and analyzing case management performance, contributing to data-driven decision-making.
- Patient engagement: Features like patient portals and appointment scheduling enhance patient engagement and satisfaction.