7 Best Workflow Solutions to Master Your Processes

Implementing business process management software (BPM) has the potential to boost company success by a significant 70%. However, it is crucial to select a workflow solution that aligns perfectly with your specific business requirements.

Given the multitude of options available in the market, choosing the right one can be a daunting task. Conducting a simple Google search might overwhelm you with the endless array of choices.

That’s precisely why you’re here. We are committed to delivering the best, and to fulfill that promise, we have compiled a curated list of exceptional workflow solution options. This will make your decision-making process significantly easier, enabling you to choose the optimal solution for your needs.

What is a workflow solution?

A workflow solution is a management system designed to automate, streamline, and manage various business processes within an organization. It provides a structured framework for defining, executing, and monitoring tasks, activities, and information flow across different departments, teams, or individuals.

Common workflow solution features include:

• Task assignment
• Notification alerts
• Document routing
• Approval workflows
• Status tracking
• Reporting capabilities

The ultimate aim of a workflow solution is to optimize efficiency, improve collaboration, reduce errors, eliminate manual and repetitive tasks, while guaranteeing consistent and timely work completion.

Workflow software examples

Here are some examples of how organizations use a workflow solution to streamline their processes:

Content creation and publishing

Media companies, marketing agencies, and content teams use a workflow solution to manage the entire content creation process, from ideation and creation to editing, approval, and publishing.

Process management

Workflow software enables process managers to define workflows, assign tasks, set deadlines, track progress, and collaborate with team members. This makes sure that processes are completed efficiently and on time.

HR onboarding and employee management

Human resources departments invest in a workflow solution to automate and streamline employee onboarding, including document submission, approvals, training, and provisioning of necessary resources.

IT service management

IT teams utilize workflow software to handle ticketing systems, automate incident management, track service requests, and facilitate communication between different IT functions.

Sales and CRM processes

A chosen workflow solution automates and streamlines various sales-related processes, such as lead qualification, opportunity management, quote approvals, and sales contract management.

Customer support and issue resolution

Customer support teams use workflow software to efficiently manage and track customer issues, assign tasks to support agents, escalate critical cases, and ensure timely resolution.

Procurement and purchase order management

A workflow solution tool assists in automating procurement processes, including purchase requisitions, vendor approvals, purchase order creation, and invoice processing.

Quality assurance and compliance

Teams decide to invest in a workflow solution because it helps organizations establish standardized processes for quality assurance and compliance. This guarantees adherence to regulatory requirements and streamlining auditing procedures.

Do you need a workflow solution? 

You want to unleash the full potential of your investment by carefully evaluating the suitability of a workflow solution. 

Wondering if workflow software is the perfect fit for you? Here are some characteristics that show you definitely should be using a workflow solution: 

Lack of coordination

If there is a noticeable lack of coordination and collaboration among team members, leading to delays, errors, and confusion, it may be time to consider a workflow solution.

Inefficient task management

When tasks become disorganized, priorities get lost, and deadlines are missed, it indicates the need for a workflow solution to streamline and optimize task management.

Repetitive manual processes

If your team is spending excessive time and effort on repetitive manual tasks that could be automated, a workflow solution can significantly reduce manual labor and improve efficiency.

Bottlenecks and delays

If there are frequent bottlenecks in your workflow, causing delays in project completion or hindering the overall progress, a workflow solution can help identify and address these issues.

Difficulty in tracking progress

If you find it challenging to track the progress of various tasks and processes, leading to a lack of transparency and accountability, a workflow solution can provide visibility and real-time updates.

Compliance and regulatory challenges

If your organization needs to comply with specific regulations or industry standards, a workflow solution can ensure adherence to guidelines and facilitate smooth compliance processes.

Growing workload and complexity

As your organization scales and the workload becomes more complex, a manual approach to workflow management becomes increasingly inefficient. A workflow solution can handle the growing demands and complexities effectively.

The best workflow solutions on the market 

Here are the creme del la creme (best of the best) of workflow solutions you can find today:

Process Street 

Process Street is a powerful no-code workflow solution that empowers you to transform your repetitive processes into interactive and streamlined workflows. These workflows can be stored in a centralized location, creating a knowledge hub for your entire organization.

As a modern process management platform designed for teams, Process Street allows you to create comprehensive documentation that seamlessly integrates with your customized workflows. Additionally, it offers seamless integration with popular work apps such as Salesforce, Slack, and DocuSign, simplifying task management and reducing manual effort.

Notable features of Process Street include:

• Automation of recurring tasks
• Conditional logic for adaptable workflows that reflect different circumstances within a single process
• Permissions and guest users to easily collaborate with internal and external workflow stakeholders

Hive 

Hive is a powerful workflow solution that provides comprehensive management features for teams requiring seamless collaboration on a daily basis. The platform is specifically designed to enable users to effortlessly establish workflows between Hive and other commonly used work applications.

With Hive, automating processes becomes simple through the utilization of triggers and logic features. These tools can be employed to achieve the desired outcomes envisioned by the user. Teams also have the flexibility to construct multi-step processes by incorporating various variables within their workflows.

Here are some of Hive’s features: 

• Automation capabilities to reduce recurring work 
• Integratation with different work apps
• Task management 

Qntrl

Qntrl’s workflow orchestration solution empowers teams to achieve control and enhanced visibility over their business processes. By utilizing this workflow tool, teams can access real-time status updates, customize their work views, and centralize request submissions.

The workflow solution offers automation capabilities to streamline recurring processes. This functionality allows companies to automatically generate documents, automate workflow actions, and assign requests without the need for manual intervention.

Here are some notable features provided by Qntrl:

• Shareable updates and feedback
• Enforced business policies 
• Accessible contextual data 

ProProofs Project

The smart workflow management tool called ProProfs Project provides users with real-time updates on completed, assigned, due, and late work. With this tool, teams can effortlessly manage tasks, deadlines, and subtasks because of its intuitive dashboard. 

Team members have access to all company documentation because of ProProof Project’s easy file-sharing capabilities. It can also generate invoices and these invoices can be customized without much effort. 

Here are some of the tool’s most-liked features: 

• Real-time updates on all project developments 
• Teams can use Kanban boards and Gantt charts
• Automation can be implemented in team workflows

Nintex

Nintex, an intelligent workflow solution, offers users up-to-the-minute insights into their workflow life cycle. With this tool, teams can easily handle tasks, deadlines, and subtasks thanks to its intuitive dashboard.

Efficient file-sharing capabilities enable team members to access all company documentation effortlessly through Nintex. Moreover, the tool facilitates hassle-free customization of invoices, allowing users to generate and personalize invoices with minimal effort.

With this workflow solution, you get: 

• An easy-to-use platform
• Effortless integration with other popular work applications 
• Streamlined company processes

Intervals 

Intervals software solution offers a comprehensive blend of time management and work management features, catering to the needs of managers and teams.

With Intervals, teams can effectively streamline their project processes, ensuring seamless collaboration and the ability to track productive work hours.

A standout feature highly appreciated by users is the robust support system provided by Intervals. This support system enhances the usability of collaboration and management features, making it easier for teams to leverage the full potential of the software.

What users like the most about Intervals software is its: 

• Analytics functionality 
• Workflow and project management functionality 
• Interactive and easy-to-use platform 

Wrike 

Wrike is a prominent example of a workflow solution that offers comprehensive features and functionalities to streamline and optimize work processes within organizations. It is a cloud-based work management and collaboration platform designed to help teams and businesses effectively manage their projects, tasks, and workflows.

With Wrike, you can automate repetitive tasks and workflows, reducing manual effort and improving efficiency. It offers customizable workflow templates and automation rules that enable the automation of task assignments, status updates, and notifications.

Some great features of Wrike include: 

• Task and process management
• Many integration options with other popular work tools
• Customizable and scalable design 

Your workflow solution can either make or break your efficiency 

When selecting a workflow solution, it is essential to choose an advanced platform that enhances your work methods. These software tools serve as valuable investments, empowering you to design and refine work processes.

The specific features and capabilities required will depend on the nature of the processes you wish to document. Nevertheless, the overarching objective when utilizing any workflow solution is to achieve the following with these advanced platforms:

• Identify and automate redundant tasks: Efficient workflow software should have the capability to identify repetitive tasks and automate them, reducing manual effort and increasing productivity.
• Detect bottlenecks: An effective workflow solution should be able to pinpoint bottlenecks within your processes, allowing you to address them promptly and optimize workflow efficiency.
• Highlight areas for improvement: The software should provide insights and analytics that reveal areas in your workflows that can be enhanced, helping you streamline operations and achieve higher levels of efficiency.

By leveraging these advanced workflow solution features, you can drive your efficiency levels to new heights and continuously refine your work processes for optimal productivity.