Implementing business process management software (BPM) has the potential to boost company success by a significant 70%. However, it is crucial to select a workflow solution that aligns perfectly with your specific business requirements.
Given the multitude of options available in the market, choosing the right one can be a daunting task. Conducting a simple Google search might overwhelm you with the endless array of choices.
That’s precisely why you’re here. We are committed to delivering the best, and to fulfill that promise, we have compiled a curated list of exceptional workflow solution options. This will make your decision-making process significantly easier, enabling you to choose the optimal solution for your needs.
A workflow solution is a management system designed to automate, streamline, and manage various business processes within an organization. It provides a structured framework for defining, executing, and monitoring tasks, activities, and information flow across different departments, teams, or individuals.
Common workflow solution features include:
The ultimate aim of a workflow solution is to optimize efficiency, improve collaboration, reduce errors, eliminate manual and repetitive tasks, while guaranteeing consistent and timely work completion.
Here are some examples of how organizations use a workflow solution to streamline their processes:
Media companies, marketing agencies, and content teams use a workflow solution to manage the entire content creation process, from ideation and creation to editing, approval, and publishing.
Workflow software enables process managers to define workflows, assign tasks, set deadlines, track progress, and collaborate with team members. This makes sure that processes are completed efficiently and on time.
Human resources departments invest in a workflow solution to automate and streamline employee onboarding, including document submission, approvals, training, and provisioning of necessary resources.
IT teams utilize workflow software to handle ticketing systems, automate incident management, track service requests, and facilitate communication between different IT functions.
A chosen workflow solution automates and streamlines various sales-related processes, such as lead qualification, opportunity management, quote approvals, and sales contract management.
Customer support teams use workflow software to efficiently manage and track customer issues, assign tasks to support agents, escalate critical cases, and ensure timely resolution.
A workflow solution tool assists in automating procurement processes, including purchase requisitions, vendor approvals, purchase order creation, and invoice processing.
Teams decide to invest in a workflow solution because it helps organizations establish standardized processes for quality assurance and compliance. This guarantees adherence to regulatory requirements and streamlining auditing procedures.
You want to unleash the full potential of your investment by carefully evaluating the suitability of a workflow solution.
Wondering if workflow software is the perfect fit for you? Here are some characteristics that show you definitely should be using a workflow solution:
If there is a noticeable lack of coordination and collaboration among team members, leading to delays, errors, and confusion, it may be time to consider a workflow solution.
When tasks become disorganized, priorities get lost, and deadlines are missed, it indicates the need for a workflow solution to streamline and optimize task management.
If your team is spending excessive time and effort on repetitive manual tasks that could be automated, a workflow solution can significantly reduce manual labor and improve efficiency.
If there are frequent bottlenecks in your workflow, causing delays in project completion or hindering the overall progress, a workflow solution can help identify and address these issues.
If you find it challenging to track the progress of various tasks and processes, leading to a lack of transparency and accountability, a workflow solution can provide visibility and real-time updates.
If your organization needs to comply with specific regulations or industry standards, a workflow solution can ensure adherence to guidelines and facilitate smooth compliance processes.
As your organization scales and the workload becomes more complex, a manual approach to workflow management becomes increasingly inefficient. A workflow solution can handle the growing demands and complexities effectively.
Here are the creme del la creme (best of the best) of workflow solutions you can find today:
Process Street is a powerful no-code workflow solution that empowers you to transform your repetitive processes into interactive and streamlined workflows. These workflows can be stored in a centralized location, creating a knowledge hub for your entire organization.
As a modern process management platform designed for teams, Process Street allows you to create comprehensive documentation that seamlessly integrates with your customized workflows. Additionally, it offers seamless integration with popular work apps such as Salesforce, Slack, and DocuSign, simplifying task management and reducing manual effort.
Notable features of Process Street include:
Hive is a powerful workflow solution that provides comprehensive management features for teams requiring seamless collaboration on a daily basis. The platform is specifically designed to enable users to effortlessly establish workflows between Hive and other commonly used work applications.
With Hive, automating processes becomes simple through the utilization of triggers and logic features. These tools can be employed to achieve the desired outcomes envisioned by the user. Teams also have the flexibility to construct multi-step processes by incorporating various variables within their workflows.
Here are some of Hive’s features:
Qntrl’s workflow orchestration solution empowers teams to achieve control and enhanced visibility over their business processes. By utilizing this workflow tool, teams can access real-time status updates, customize their work views, and centralize request submissions.
The workflow solution offers automation capabilities to streamline recurring processes. This functionality allows companies to automatically generate documents, automate workflow actions, and assign requests without the need for manual intervention.
Here are some notable features provided by Qntrl:
The smart workflow management tool called ProProfs Project provides users with real-time updates on completed, assigned, due, and late work. With this tool, teams can effortlessly manage tasks, deadlines, and subtasks because of its intuitive dashboard.
Team members have access to all company documentation because of ProProof Project’s easy file-sharing capabilities. It can also generate invoices and these invoices can be customized without much effort.
Here are some of the tool’s most-liked features:
Nintex, an intelligent workflow solution, offers users up-to-the-minute insights into their workflow life cycle. With this tool, teams can easily handle tasks, deadlines, and subtasks thanks to its intuitive dashboard.
Efficient file-sharing capabilities enable team members to access all company documentation effortlessly through Nintex. Moreover, the tool facilitates hassle-free customization of invoices, allowing users to generate and personalize invoices with minimal effort.
With this workflow solution, you get:
Intervals software solution offers a comprehensive blend of time management and work management features, catering to the needs of managers and teams.
With Intervals, teams can effectively streamline their project processes, ensuring seamless collaboration and the ability to track productive work hours.
A standout feature highly appreciated by users is the robust support system provided by Intervals. This support system enhances the usability of collaboration and management features, making it easier for teams to leverage the full potential of the software.
What users like the most about Intervals software is its:
Wrike is a prominent example of a workflow solution that offers comprehensive features and functionalities to streamline and optimize work processes within organizations. It is a cloud-based work management and collaboration platform designed to help teams and businesses effectively manage their projects, tasks, and workflows.
With Wrike, you can automate repetitive tasks and workflows, reducing manual effort and improving efficiency. It offers customizable workflow templates and automation rules that enable the automation of task assignments, status updates, and notifications.
Some great features of Wrike include:
When selecting a workflow solution, it is essential to choose an advanced platform that enhances your work methods. These software tools serve as valuable investments, empowering you to design and refine work processes.
The specific features and capabilities required will depend on the nature of the processes you wish to document. Nevertheless, the overarching objective when utilizing any workflow solution is to achieve the following with these advanced platforms:
By leveraging these advanced workflow solution features, you can drive your efficiency levels to new heights and continuously refine your work processes for optimal productivity.