Our Top 10 Picks for the Best Workflow Software Solutions

Business process management software (BPM) can increase company success by 70%. That’s if you’re using a tool that aligns with your business needs. 

With so many options on the market, it can be daunting to pick the right one. Doing a quick Google search will leave you paralyzed because of the endless options available. 

That’s why you’re here. We’re keeping to our promise of ‘the best,’ which is why we’ve rounded up some of the greatest workflow software solutions available to make your choice easier. 

In this Process Street article, we’re talking about all things workflow software solution-related to help you find the perfect match for your company: 

Let’s dive right in! 

Do you need a workflow software solution? 

Workflow software can be a hefty investment, and if you don’t exactly need it, you’re not going to see the best return on your investment. 

How do you know if investing in workflow software is right for you? Here are some characteristics that show you definitely should be using workflow management tools:

Work is recurring 

Your team needs to complete recurring work. Coordination is needed to get these recurring tasks done efficiently while always providing consistent results. 

No organizational knowledge base

Your team’s operational knowledge doesn’t physically exist. Only more senior team members have a good understanding of company processes but any newer employees are left in the dark.

Outdated process documentation  

Your team has process documentation but it’s never used and is difficult to maintain or update. 

Multiple processes 

Your team is required to simultaneously run multiple processes. While these processes are running, it’s difficult to track each of the processes’ status and find bottlenecks

Things are running slower 

The processes your team is running seem to be going slower than they should. You’re noticing dropped balls, and crossed wires, and there’s a lack of employee accountability when owning steps in the process. 

Using work applications 

You’re currently using several work applications to successfully run your processes. However, these applications aren’t integrated into one another, so employees need to copy and paste data from one of the apps to the other. 

How good HR workflow software can help you

Now that you know you need a workflow software solution, let’s look at how it can help your business: 

Reduced errors 

It’s impossible to operate without making any errors. However, you can reduce the number of mistakes made. And if these errors are made, your software can pinpoint the exact location where they took place. From here, you can work out any bumps in the road to prevent these errors from reoccurring. 

Increased productivity 

Workflow software can help you identify tedious tasks in processes and automate them. Along with reducing errors, these automated processes can help streamline the process and make employees more productive. 

Considering repetitive tasks cost companies $5 trillion each year, automating your repetitive tasks doesn’t only enhance your productivity – it also helps you save money. 

You can also track the progress of your process with workflow software to always remain in the loop. You can identify if there are any bottlenecks almost immediately and all information needed is contextually within this process for added visibility. 

Juggling multiple tasks made easy 

All of the organizational processes you’re currently running are neatly organized in one workflow software tool. That means you don’t need to search for information on project boards, emails, or instant chat platforms. 

All of the information you require is in one process that you can find in your centralized workflow management software. There are no delays and no confusion. 

Boosted transparency, trust, and control

A workflow software solution helps to reduce micromanagement. There’s a clear direction of what needs to be done. 

All the goals, duties, and progress of a process are defined and can be easily accessed for increased transparency. Because of this, employees can be informed of what is required of them and managers can delegate ownership over the completion of these tasks. 

The best HR workflow software solutions 

Those benefits above look pretty good, don’t they? Well, here are some of the best HR workflow solutions that can help you reap those benefits: 

1. Process Street 

Process Street is a no-code platform that empowers you to turn your recurring processes into interactive and streamlined workflows. These workflows can then be stored in a central location (with your process documentation in Pages), helping to create a centralized knowledge base for your entire organization. 

It’s the modern process management platform for teams and allows you to create standalone documentation built to work and live alongside your customized workflows. You can also integrate these workflows with Salesforce, Slack, DocuSign, and other work apps to manage your tasks with limited effort. 

Some standout features include: 

  • Automation for recurring tasks;
  • Conditional logic offering adaptable workflows for different circumstances;
  • Permissions and guest users to effortlessly collaborate both externally and internally.

2. Miro

Miro is designed as a collaborative whiteboard platform. It empowers users to run agile workshops, facilitate meetings, showcase ideas, and collaborate in real-time and asynchronously. 

The platform includes a template library with hundreds of options to choose from. It’s known to be a great tool for hybrid and remote design teams and offers various software integrations with work applications like Slack, Zoom, Trello, and Jira. 

Some of Miro’s features include: 

  • Mouse-over collaboration;
  • Functionality to visualize dependencies and tasks;
  • Infinite canvas.

3. Hive 

Hive is a robust task and project management platform offering workflow management tools for teams that need to collaborate daily. The platform is designed to allow users to freedom to build their workflows between Hive and other frequently used work applications. 

You can easily automate your processes by using triggers and logic features. These tools are then implemented to provide the user’s designed result. Teams can also construct multi-step processes when inputting different variables within workflows. 

Here are some of Hive’s features: 

  • Workflows can be integrated with different work apps;
  • Automation can be applied to recurring tasks;
  • Video and document proofing are easily available.

4. Gravity Flow 

Gravity Flow is a workflow management app that works with a WordPress plug-in called Gravity Forms. The plug-in is designed to create lead generation and contact forms. 

The software behind Gravity Flow allows users to easily construct multi-step workflows that can be integrated with the WordPress plug-in. Gravity Flow is an ideal option for web-based teams and companies, especially if these teams are focused on driving visitors online. 

Standout features offered by Gravity Flow: 

  • Offers an easy-to-use form builder to push information into your CRM;
  • Effortless accessibility to all team members;
  • Provides detailed reporting.

5. Qntrl

Qntrl helps teams gain control and visibility over their business processes with its workflow orchestration software. With this workflow tool, teams gain real-time status updates, customized work views, and centralized request submissions. 

Automation is offered to help automate recurring processes. With this functionality, companies can generate documents automatically, automate workflow actions, and assign requests without manual intervention. 

Some great features offered by Qntrl are: 

  • Shareable updates and feedback;
  • Enforced business policies;
  • Accessible contextual data.

6. ProProofs Project

The smart workflow management tool called ProProfs Project provides users with real-time updates of their project life cycle. With this tool, teams can effortlessly manage tasks, deadlines, and subtasks because of its intuitive dashboard. 

Team members have access to all company documentation because of ProProof Project’s easy file-sharing capabilities. It can also generate invoices and these invoices can be customized without much effort. 

Here are some of the tool’s most-liked features: 

  • Real-time updates on all project developments; 
  • Teams can use Kanban boards and Gantt charts;
  • Automation can be implemented in team workflows.

7. ProofHub

ProofHub is another great workflow software solution on this list that’s built to help teams stick to deadlines and collaborate better. 

One great feature offered by this workflow software is its ‘Discussions’ page. With it, there’s no need for long email threads. With ProofHub, you’re required with different viewing options, like Gantt, table, Kanban, or calendar view to track projects and workflows. 

With ProofHub, you get: 

  • ‘Me View’ to help track all tasks involve involving you;
  • ‘Activity Logs’ to see all the activity in the company projects and workflows;
  • ‘Proofing’ to easily review and approve documents, tasks, and projects.

8. Nintex

Nintex aims to help companies effortlessly automate their business processes. This workflow software solution is well-liked for its easy-to-use functionality. It can also be linked to on-premise systems, cloud workflows, and mobile users. 

Nintex offers users a people-driven design, which makes it ideal for complex, elaborated projects and everyday company processes. 

With this workflow software solution, you get: 

  • An easy-to-use platform;
  • Effortless integration with other popular work applications;
  • Streamlined company processes.

9. Intervals 

Intervals software solution provides users with a combination of time management and work management features to help project managers and teams. 

It empowers teams to streamline all of their project processes while promoting team collaboration and tracking productive work hours. 

One of its most well-liked features is its support system which makes using its collaboration and management features easier. 

What users like the most about Intervals software is its: 

  • Analytics functionality;
  • Workflow and project management functionality;
  • Interactive and easy-to-use platform.

10. helps users create multi-step workflows that can be integrated between various apps. It’s a great workflow software solution for those who want to customize their business processes in a way that aligns with their company needs. can do that while promoting effective communication amongst team members. 

Integrates are available with and include various tools needed by professionals on a day-to-day basis. This includes many business productivity applications, lead generation software, and CRM.

Some great features of include: 

  • Its drop and drag interface;
  • Zero coding functionality;
  • Library of pre-built automation templates.

You’re only as good as the tools you use 

The workflow software solution you ultimately decide on should be an advanced platform that helps you improve the way you work. These software tools are investments that empower you to create and optimize work processes. 

However, the specific functionality you need is dependent on the type of work processes you want to document. Nonetheless, your goal when using any workflow software is for these advanced platforms to: 

  • Find redundant tasks (and automate them)
  • Identify any bottlenecks
  • Highlight areas that can be improved 

From here, you’re set to reach greater levels of efficiency. 

What do you believe is the most important thing to look at when deciding on a workflow software platform? Let us know in the comments below. 

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Grace Donaldson

Grace is a content writer with a thirst for knowledge and coffee. You'll find her reading in a small café or singing at a rundown jazz bar when she's not overconsuming coffee or compartmentalizing her thoughts into a blog post.

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