Reports now let you filter workflow runs by form field values. If you’ve been managing hundreds of active runs and struggling to find the ones you need, this feature gives you a direct way to narrow results based on how each run has been filled out.

What it does

When you select a single workflow in Reports, a new Form Fields option appears in the filter menu. Choose any form field from that workflow and set conditions to match specific values.

Different field types come with operators that make sense for them:

• Short text — filter by contains or doesn’t contain
• Dropdown/Select — filter by is equal or not equal, and pick the value from a list
• User — filter by is equal or not equal, with a user picker grouped by role
• Multi-choice — filter by contains or doesn’t contain a selected option

How to use it

1. Open Reports and select a single workflow.
2. Click Filter and choose a form field from the list.
3. Pick an operator (for example, “contains” or “is equal to”) and enter or select a value.
4. Add more filters and combine them with AND or OR logic to refine your results.
5. Save the filtered view by name so you can reload it later.

Who benefits

This is especially useful if you run high-volume workflows and need to locate runs based on specific answers — for example, finding all runs assigned to a particular user or matching a certain dropdown selection. Instead of scrolling through long lists, set a filter and get straight to the data you need.

Saved filter views make it easy to revisit the same criteria without rebuilding them each time.

For the full walkthrough, check out the Reports help article.