5 Kissflow Alternatives (Better Workflow & Process Automation)

Looking for Kissflow alternatives? 

While Kissflow offers powerful workflow automation capabilities, exploring alternative options can help you find the perfect fit for your organization’s unique needs. And there are tons out there to choose from!

So let’s explore some.

In this post, we’ll delve into five great alternatives to Kissflow that offer similar features, customization options, and different pricing structures. This will give you a comprehensive overview so you can make an informed decision for your business.

Let’s get into it.

What is Kissflow lacking?

While Kissflow offers several benefits, it’s important to consider potential drawbacks as well. Here are some potential negatives of using Kissflow:

Learning curve 

Like any new software, Kissflow may have a learning curve for users who are not familiar with business process management or workflow automation tools. While the platform aims to be user-friendly, it may take some time for users to fully understand its features and capabilities.

Customization limitations

While Kissflow allows for customization, there may be certain limitations in terms of modifying certain functionalities or workflows. Users with highly specific or unique requirements can find it challenging to achieve the desired level of customization within the platform.

Integration challenges 

Kissflow does offer integration capabilities, but integrating with third-party apps or legacy software may require additional effort or development work. Users may encounter challenges when trying to connect Kissflow with specific tools or databases, particularly if they have complex integration requirements.

Limited mobile experience

While Kissflow has a mobile app, the functionality and user experience on mobile devices is more limited compared to the desktop version. Some features are not as fully optimized for mobile use, which could impact user productivity when working on the go.

Customer support

Some users have reported mixed experiences with Kissflow’s customer support. Kissflow does offer support channels, but the responsiveness and effectiveness of support may vary. Users may encounter delays or challenges in receiving timely assistance for their inquiries or issues.

The best Kissflow alternatives

Now the moment you’ve been waiting for. Here are the five best Kissflow alternatives:

1. Process Street

Process Street specializes in making recurring processes seamless and easy for businesses large and small. With it, you can make checklists that can be automated to make everyone’s lives easier and take boring, repetitive work off of employees’ plates.

It keeps all the long-term information about company processes in one place. It also keeps things organized and standardizes everyday business practices, which can save businesses lots of time and money.

This software gives you the ability to invite anyone to collaborate on a workflow, whether they work in-house or not. It keeps each step of every process organized. 

Using integrations with third-party apps such as Zapier, Salesforce, and Slack to automate the workflow, Process Street keeps everything in one place. 

Integrations like that really help to streamline operations and make sure nothing falls through the cracks. It also provides lots of free workflow templates to help users get started.

Process Street’s pricing starts at $1,000/year for the most basic package, which allows five members and 10 guests, perfect for small businesses.

They offer two other packages called Pro and Enterprise, which start at $5,000 and $20,000 per year, respectively. However, it should be emphasized that’s where the pricing starts, it’s a custom price for each client to suit their specific needs. 

2. Asana

Asana is a great alternative for project management specifically. It has multiple ways you can view a project, like:

• Kanban 
• Calendar
• List
• Spreadsheet

But it has one extra that sets it apart from other tools: timeline. 

The timeline feature gives users a visual representation of the stages of each project from start to finish and helps teams keep track of their deadlines.

Asana also comes with a unique workflow management feature that allows managers to see the overall workload of each team member. It tells managers who is overworked, underworked, or if a project is properly staffed. Features like this save employees from burnout.

One of the best features of Asana is its pricing. 

If you have a small team of 15 people or less, Asana is free forever on the Basic plan. What’s even better is that Asana doesn’t limit many features on this plan. You’re also not limited on storage or the number of projects either. The biggest drawback to this plan is that it doesn’t come with the timeline view.

The next level is the Premium plan, which is $10.99 per user per month. With unlimited features, it’s ideal for mid-sized companies that want better project management. Asana Premium also unlocks the timeline feature, which is one of its biggest perks. 

Lastly, there’s Asana Business, which is priced at $24.99 per user per month. This level includes exclusive tools, like the workflow feature, approvals, and advanced reporting. 

3. Monday.com

Monday is the most versatile software for workflow management.

Monday.com utilizes very user-friendly timelines and calendars to structure tasks, giving users a clear picture of when things should be completed. 

You can also change the view to see the workflow tasks laid out in a Kanban or Gantt chart. 

Monday gives project managers a lot of flexibility in their methodologies, whether they prefer Agile or Scrum.

Monday supports lots of different types of workflows that can be used by most departments. 

These workflows include:

• Customer relationship management (CRM)
• Software development
• Marketing
• Human resources
• Sales

Monday.com’s pricing has five levels to it. The lowest level is the Individual plan which is free and allows two users and up to three boards. 

Then there’s the Basic plan, which costs $8 per user per month but only gets you 5GB of storage. 

After that, they have the Standard plan at $10 per user per month, which is the most popular plan. 

The last two plans are the Pro and Enterprise plans. The Pro plan is $16 per user per month, but you need to contact support to get a quote for the Enterprise plan. 

The big difference between the plans is that Enterprise is HIPPA compliant and has features not offered by the others, like reporting and analytics.

4. Zoho One

Zoho One is an all-in-one suite of cloud-based business applications. It’s designed to provide businesses with a comprehensive set of tools to manage various aspects of their operations, including: 

• Sales
• Marketing
• Customer support
• Finance
• Human resources 
• Project management

Zoho One includes over 40+ applications that cover a wide range of business functions. These applications are integrated with each other, allowing for seamless data flow and collaboration across departments. 

Users can access all the applications from a single dashboard, eliminating the need for multiple logins and reducing the complexity of managing different software tools.

It provides analytics and reporting capabilities, allowing businesses to gain insights into their data and make data-driven decisions. Users have the ability to create customized dashboards, generate reports, and analyze key performance indicators across various departments and functions.

Zoho One has two pricing plans structured based on how many people can access it rather than by which features are available. 

The All Employee plan is $45 per employee per month or $37 per employee per month billed annually. With this plan, you have to buy access for ALL employees in the company.

The Flexible-User plan is $105 per user per month or $90 per user per month if you pay annually. You don’t have to buy access for every employee, you can purchase as many as you need.

5. Appian

For process automation, the best tool is Appian.

Automation is Appian’s whole shebang. It’s a low-code platform that allows businesses to build applications that automate their processes for them. This allows companies to build the most bespoke automated workflows possible. While it takes several weeks to set up and is more complicated than the others I’ve listed, it delivers the most unique overall experience.

It also integrates artificial intelligence (AI) and machine learning capabilities, enabling users to leverage intelligent automation in their applications. This includes features such as natural language processing, image recognition, and predictive analytics, which can add intelligence and enhance decision-making within applications.

Appian allows users to create mobile-friendly and responsive applications that can be accessed and used on different devices and platforms. This flexibility enables users to work on their applications and perform tasks on the go, enhancing productivity and user experience.

While Appian does offer a free plan, any plan above it requires a consultation and a quote with one of its sales representatives. I tried to see if other websites had posted about pricing, but the prices I saw were very inconsistent, so it is very much set on a case-by-case basis. 

Don’t limit yourself

Kissflow can do a lot but it can’t do everything, and there are a lot of great alternatives out there waiting for you to give them a try.

Speaking of, if you want to try out Process Street, you can book a demo with us and we’ll show you just what other workflow automation software can offer you.