To do lists shouldn’t take hours to set up, nor should they be complicated. Every second you spend setting up your task list and preparing for the work ahead is time wasted instead of getting out there and eliminating items from your schedule.
You should be able to jot down your tasks, have just enough flexibility to work how you need to, and then get on with it. After all, isn’t the point of a to do list to help improve your productivity?
Well, we here at Process Street decided to save you even more time by searching for a to do list template to suit all occasions. From general blank to do lists which are perfect for printing out and jotting down individual tasks, to templates helping to structure and track your entire week, or even the activities of a whole team.
We’ll be covering:
- General to do list templates
- Daily to do list templates
- Weekly to do list templates
- Team-based to do list templates
If you’re after a particular kind of to do list then feel free to search the heading you’re after and skip ahead, but otherwise strap yourself in and feel free to grab one or more of the following templates to organize your important tasks.
General To Do List Templates
Printable To Do List – Checklist To Do List
You can’t go wrong with simplicity, as demonstrated by this printable checklist. From Printable To Do List, this bland, yet effective to do list template comes as either a Word doc or PDF, and is fantastic for quickly putting your tasks to paper. It even has empty boxes to tick off your tasks as you go along – no messy strikethroughs here.
Landeelu – Balance To Do List
Landee brings a bit of casual, personal flair to the standard to do list, with a nice distinction between your work and personal tasks. All too often we get carried away and procrastinate in our personal lives without even realizing it, so having a separate list is a great way to get your goals down on paper and start achieving.
Printable To Do List – My To Do List
As with many others from Printable To Do List, this template aims for simplicity in helping you to get things done. A minor variation on their blank to do list template from earlier, this template is once again available as a Doc or PDF file, and comes with a date column in order to organize your weekly schedule.
Organized Home – Master To Do List
Whilst they have several free templates on offer, Organized Home have produced a to do list which is perfect for those who want a general purpose organizer to scribble down their pressing tasks. With the calming blue predominant in the design, you can take solace in the fact that, no matter how difficult a task may seem, it’s only a checkbox away from completion.
Template.net – “To…” List
Template.net have an advantage over some of our other to do list templates in that their rendition contains several columns to help users sort their general tasks. By separating what you need to do, who you need to call, and what you need to get (eg, a signed document or piece of information), you can more easily create an action plan which best suits your needs.
Daily Task Templates
Process Street – Daily To Do List
Our daily to do list template achieves three key goals; it allows you to record the date, write out your own tasks, and record your progress as you go. Many entries in this list return to the idea of simplicity, and this template is no exception – it’s simple enough to prevent any distraction, but customizable enough to provide almost infinite uses.
Process Street – Daily Routine Checklist
Another great way to plan out your day (albeit with a little more structure) would be to use our Daily Routine Checklist. This gives a little more structure to your day from the get-go, with a rough outline of how many highly successful figures (such as Richard Branson) go about their daily lives.
Design Love Fest – Top 3 Tasks
Design Love Fest demonstrate the opinion of many (including us) with this checklist, in that they focus on the three most important tasks of the day, and get you to set out a strict time of day during which you will check your emails. With bright colors and a more casual tone than the general to do list templates, this entry is perfect for those looking to take things one day at a time.
Simple As That – Get Things Done
Whilst this to do list is a hybrid of several of this post’s categories, it’s primarily designed to be run every day, hence its place here. Simple As That‘s daily to do list is best suited for those of you who like to plan out every detail of your day, from the time at which each task will be done, to which tasks are top priority, and even your daily diet.
Tidy Forms – Two Daily Planner
Tidy Forms offer a bit of a twist on your average daily to do list; their planner allows you to organize two days in advance, rather than just the one. It may not be the prettiest template on this list, but the flexibility to lay out your to do list for two days makes this a useful tool for those who find their tasks changing very little from day to day.
Forms Birds – To Do Today
As any of you who have been keeping track with our posts on productivity will know, everyone at Process Street loves the Pomodoro Technique. So, upon discovering a to do list on Forms Birds which has the tomato itself in the top right corner, with space enough for a day’s worth of 25 minute sprints, we couldn’t do anything but include it in our top pick of existing templates.
Glue Sticks & Gumdrops – Daily To-Do
Time for another entry with personality, this time from Glue Sticks & Gumdrops. With headings that look handwritten, along with a calm green and eye catching pink color scheme, this daily to-do template gives you plenty of room to record your tasks for the day, prioritize those extra important duties, note who you need to call, and even get a reminder to keep topped up on water when looking at the bottom of the page.
Weekly Task Templates
Process Street – Weekly To Do List
As with all Process Street templates, it’s incredibly easy to quickly jot down your tasks for every day of the week, and then record your progress using our app. Never worry about ruining your to do list with minor mistakes like ticking off the wrong task – you can instantly edit and update every instance of this weekly checklist, no matter how many times you run it. For example, you can take this weekly template, edit a few tasks to suit your needs, and proceed to run it as many times as you wish.
Spreadsheet123 – Daily To Do List
Misleading name aside, Spreadsheet123‘s Daily To Do List is a great little template for organizing your week by laying out your tasks in plain English. With a section for each day (including the weekend), space for 8 tasks per day, and a checkbox for each task, everything you could ask for in a basic weekly template is here. Plus, it’s an Excel file, so it has a familiar layout for many users.
Design Eat Repeat – Weekly Cupcakes
Design Eat Repeat, much like Design Love Fest, have created a cute template for organizing your week. With space for 6 tasks per weekday (and 3 on Saturday and Sunday), it even comes with the bonus task of ‘cupcakes’ at the end of the week; a fitting end to a highly organized seven productive days.
A Pair & A Spare – Things To Do
Going even more bare bones than the majority of this collection, A Pair & A Spare created this weekly to do list template with the aim of splitting up your long term goals into bitesize chunks for the week ahead. The minimal black and white color scheme also has a slight Patrick Bateman vibe to it, so there’s another plus.
Vertex42 – Prioritized Daily To Do List
Much like Spreadsheet123’s earlier entry, Vertex42‘s Prioritized ‘Daily’ To Do List is, in fact, a template for you to plan out your upcoming week’s tasks. Whilst much here is the same as A Pair & A Spare’s minimal design, the benefit here is a simple start next to the first two tasks in each day, serving as a great way to help you mark which tasks are most important.
Team-Based To Do List Templates
Process Street – Team-Based To Do List Template
By using a Process Street template, you can assign any member of your team to the tasks they need to get done, by inviting them to collaborate on any and all checklists you run. However, for the sake of a purely team-based to do list template, we’ve created our own which you can use to record the tasks you need to get done, along with the team member responsible for each task.
Smartsheet – Basic Teamwork To Do List
Whilst this will require you to boot up a 30 day trial period with Smartsheet to reach its full potential, this to do list is nonetheless impressive with its ability to organize the rest of your team through assignable tasks. Working much like Excel, each row represents a single task, with columns for the task’s name, state of completion, due date, and assigned party.
Template.net – Team Project Organizer
Another entry from Template.net, this team-based task template is great for those of you who love to track everything using spreadsheets. With space to assign tasks to team members, record due dates, and more, this to do list template is only held back by the difficulty in setting up an effective task list quickly.
Chandoo.org – Excel Team To Do List
Chandoo.org have created an ingenious (surprise, surprise) excel template, with a separate tab in which you can put in the members of your team. Doing this will let you select from said team members using a dropdown field in your main tasks tab – you can assign team members without having to type a thing!
What Is Your To Do List Of Choice?
Much like our best productivity apps, remember to only use one of these to do lists (or, at most, one from each category) in order to avoid getting bogged down with unnecessary tools. Better yet, if you find these to do lists lacking, grab them as a basic template to work off and customize to your needs.
Have any to do list templates of your own that beat the pants off of our selection? Mention it in a comment below, and you may well see it added to this list, or as part of a future post.