All posts in Productivity


How to Prioritize Tasks and Do Only The Work That Matters

How to Prioritize Tasks

You’ve got a ton of work to do right now.

Your to-do list is an unstructured mess of action items, and you’ve only got a faint idea how to prioritize tasks.

Luckily, there are a few (almost automatic) ways to quickly get your to-do list prioritized without much effort. In fact, you can apply one of these methods within 5 minutes and know exactly what to do next. There have been a number of methods over the years, and all have their own quirks and considerations.

Which is right for you?

In previous chapters of my task management guide, I’ve taken you all the way through from writing, organizing and planning your to-do list. Go and check out those if you haven’t already.

Now, let’s look at at 4 different ways to prioritize your tasks.

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Inbox vs Gmail: Why I Made the Permanent Switchover

Inbox vs Gmail

While writing a recent article for TechCrunch about empty states in app design, I came across Inbox by Gmail — the app which rewards you with a sunny sky when you hit inbox zero.

Bonus: Get 25 Gmail Tips

Before we start, I wanted to offer you a bonus upgrade of 25 Gmail tips you can use to get super-fast at reducing your inbox to zero.

Just click the button below to access your Gmail tips.

Get Your Bonus

Done that? Now, let’s get into the Inbox vs Gmail comparison.

Inbox vs Gmail: The Full Comparison

I’m probably a little late to the party, and as much as I love Gmail I feel that Inbox is a smarter and more intuitive way to process a bulging inbox.

Vinay covered why task snoozing is so powerful over on his Abstract Living blog, which made me want to try an app with the same mechanics.

If you’re anything like me and have these traits, you’re probably going to get a lot out of Inbox:

  1. Around 5% of your emails warrant a reply
  2. Less than 10% of your emails get opened
  3. You forget to create tasks in your to-do list from emails
  4. You spend too long hitting inbox zero (the very definition of ‘busy work’)
  5. You find it hard to separate useful emails from trash with your current app
  6. You need reminding often before you start working on a task
  7. You want to see a blue, sunny sky pop up when you clear your inbox.
  8. You like good things

Inbox vs Gmail Inbox Zero

Delightful, right?! It looks even better on the iPhone because it animates slightly. After 20 minutes of looking for a way to record my iPhone’s screen and buying some junk app which doesn’t actually do it, I’ll leave that to your imagination.

If you want more content on Google products, see the posts Google Drive Tips and Dropbox vs Google Drive.

But first, getting back on track: here’s Inbox vs Gmail (The Showdown).

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How to Use Google Keep to Create The Ultimate Task List

How to Use Google Keep

While it’s getting more popular lately, Keep is one Google’s of less popular products. It’s been around since 2013, and is a 100% free way to manage your tasks and store information.

What’s more, it links seamlessly with Inbox by Gmail (a material design version of Gmail with intuitive features).

Because of this, you can now use Keep and Inbox together to create a lightweight task management system that lives inside your inbox. If you’re the sort of person who likes to start each day on to-do list / inbox zero and you’re striving to be more productive, you’ll love this.

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What is a Workflow? A Simple Guide to Getting Started

what is a workflow

If you look at the Wikipedia definition of a workflow, you’re probably going to get confused as I did:

“A workflow consists of an orchestrated and repeatable pattern of business activity enabled by the systematic organization of resources into processes that transform materials, provide services, or process information It can be depicted as a sequence of operations, declared as work of a person or group, an organization of staff, or one or more simple or complex mechanisms.”

Let’s put this simply…

Workflows are the way people get work done, and can be illustrated as series of steps that need to be completed sequentially in a diagram or checklist.

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How to Make the Perfect Bullet Journal to Organize Your Life

bullet journal

Life loves to throw things at us from all directions. The key to staying on top of everything is having an effective schedule to keep you on track.

So how the hell do you create a system for managing your tasks, events, notes, and calendar no matter where you are?

You need to create a bullet journal.

A full 93% [of educators] state that using their Bullet Journal… makes their lives easier or significantly easier.

As one educator noted, ‘I find it difficult to track all of my classes and schedule in any other system’.” – Todd FoutzEducators on Bullet Journaling

We here at Process Street know how difficult it is to keep track of everything, so that’s why this post will take you through everything you need to know to create your perfect bullet journal.

You’ll learn:

  • What a bullet journal is
  • What you’ll need to make one
  • How to create a bullet journal
  • How to get the most out of it

Let’s go!

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How to Create and Implement a Brainstorming Process in 5 Steps

The following is a guest post from graphic designer and copywriter Erik Fessler.

What do you think is worse: sitting for 100 days because you didn’t know what direction to travel in, or going for 100 days down the wrong path?

Here’s the good news:

This question doesn’t matter if you have a reliable and logical process to find the right direction.

Brainstorming is the key to finding that direction, and it’s something you can implement for your team in a logical, structured way. With that in place, you can use that process as a reliable way to generate ideas, iterate upon them, and harness the power of your team’s combined creative energy to make real business change. That is, if you can build and optimize your brainstorming process…

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3 Awesome New Checklists on How to Make a Podcast

How to make a podcast

How to Make a Podcast with Process Street

Strangely enough, I came into the content writing world from a sound engineering degree. While I stuck with it for the full three years, after a while I turned back to what I always enjoyed in college – writing.

When there weren’t enough essays to write, I got whatever writing work I could online, and, after three years of (unrewarding) jobs and about three hours of sleep, I graduated today (applause) with knowledge of two things: writing and audio.

Three years of writing ‘SEO friendly’ (read as: only search engines understand it) articles about waste removal services, and I’m finally where I want to be.

Now I can write about things I like, and that’s what we’re bringing you here. The first checklist I wrote for Process Street – The Podcast Publishing Checklist – along with three more written by the fantastic James Schramko from SuperFastBusiness – a man I can truly say knows his stuff about sound.

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The 19 Best Tips from My 3 Years Working Remotely

working remotely

“I’d give anything to work from home. It must be so relaxing!”

I’ve heard this kind of thing from my entire family, and with the increasing trend of remote workers it’s not surprising that people want to get in on the action.

The last 3 years of working remotely have taught me otherwise.

Yes, you get to work from anywhere, have more flexibility with your hours, and even wear whatever you want. However, remote work can be isolating, demotivating, stressful as all hell, and even physically damaging.

So, I’ve brought together all of the lessons I wish I’d been told when getting into the game, including:

  • How to maintain a work/life balance without a traditional office
  • Creating and sticking to your own schedule
  • How to stay motivated without seeing your teammates
  • Staying healthy and avoiding injuries common to remote work

Also, if you’re looking for remote work, we here at Process Street are hiring!

Check out our jobs page for more information.

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Pinch Analysis: Process Improvement Tips From Thermodynamics, Cars, and Cooking

pinch analysis

Pinch analysis is a difficult topic to talk about, as it both has widely applicable techniques which can reduce the need for external resources, but it’s traditionally very complicated and used in a limited business sector.

That’s why today I’ll be breaking down the topic and showing how the principles behind it can be used across any and all disciplines.

You don’t have to be a thermodynamics buff to understand this; it all comes down to analyzing what you have, what by-products your processes create, and whether you can use those by-products to your advantage.

By doing this, traditional pinch analysis is able to typically result in energy savings of 10-35% – that’s a third less energy you need to generate or import to carry out your processes.

Lets’ get stuck in.
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How to Ensure Compliance When 23% of Employees Don’t Understand Their Job

Ensure Compliance with Employees

In a study of 400 businesses in the UK and US, global analyst firm IDC established that 23% of employees don’t understand a core part of their job. Combined with the potential damage that human error can cause, it’s easy to see why it’s important to make sure that your processes are being followed to the letter.

Still, nobody enjoys hearing the term “ensure compliance” when it comes to their team. It’s cold, impersonal, and conjures up images of school students being sent to detention or prisoners under strict watch, and if your team feels the same then their morale will quickly plummet.

Here at Process Street, we’re well versed in the problems with documenting, managing, and deploying your processes. That’s why this post will take care of those compliance problems by giving you some killer tips to make sure your team sticks to their methods without alienating them with harsh policies.

Let’s dive right in!

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