5 Onboarding Solutions to Optimize New Hire Experience

How do you know if it’s time to invest in an onboarding solution?

Are you struggling with making the onboarding process more efficient? 

Or maybe you’re tired of spending countless hours training new employees? 

Worried about whether they will fit into your company culture? 

If your answer is “yes” to even one of these questions, it’s time to consider an onboarding solution that will streamline the process!

Enter employee onboarding software – a game-changing solution that can save you time, money, and headaches. 

With software onboarding, you can automate the onboarding process, making it more agile than ever before.

What is an employee onboarding solution?

Simply put, it’s a software solution that helps you manage the onboarding process for new employees. 

This can include everything from creating onboarding checklists and tracking progress to setting up training modules and integrating new hires into your company culture.

Best employee onboarding solutions

When it comes to onboarding software, there are many options available on the market. However, not all onboarding software is created equal. 

So let’s explore the top SaaS onboarding software solutions and highlight their key features:

Process Street

A no-code, cloud-based process management software that will take care of all your processes. With Process Street, your teams can create, track, and optimize workflows together!

The tool features innovative new technology, such as an AI-driven workflow builder, manages tasks, automates, and more!

Pros:

• Streamlines processes and reduce errors.
• Offers a user-friendly interface with 100’s of customizable templates
• Integrates with all the most popular tools and apps. 

Cons:

• Some users have reported issues with the mobile app (but this is being rectified).

To show you how easy Process Street workflows are, we’re giving you a free new hire onboarding template. 

This template incorporates some of our key features like conditional logic and approvals. It’ll help you take your employee all the way from their first day to the end of the third month.

It’s a comprehensive template that ensures all your bases are covered to provide your new hires a good onboarding experience, whether they’re working in-person, remotely, or a little of both!

BambooHR

This cloud-based software assists HR professionals in managing employee data, applicant tracking, time-off requests, and more. 

It also offers features for employee onboarding, performance management, and reporting. 

Pros:

• User-friendly interface that is easy to navigate.
• Customizable workflows and forms.
• Offers an employee self-service portal. 

Cons:

• Limited features for payroll and benefits management.
• Some users report slow load times.

WorkBright 

A mobile-first onboarding software that makes it easy to manage new hire paperwork, automate compliance processes, and collect electronic signatures. 

What’s more, WorkBright integrates with HRIS and payroll systems. 

Pros:

• Simplifies onboarding processes with its intuitive interface.
• Enables electronic signature capture, reducing the need for paper documents.
• Offers real-time status updates for onboarding tasks. 

Cons:

• Limited features for HR management beyond onboarding.

Enboarder

An employee onboarding software that creates personalized onboarding experiences for new hires. Enboarder automats onboarding tasks, tracks progress, and provides new hires feedback. 

Pros:

• Enables HR teams to create engaging onboarding experiences for new hires.
• Provides real-time feedback to new hires. 

Cons:

• Limited features beyond onboarding.
• Some users report issues with the user interface.

Gusto 

This cloud-based HR software offers payroll, benefits, compliance, and HR management features. Gusto is an employee self-service portal that easily integrates with third-party apps. 

Pros:

• Simplifies payroll and benefits management with its user-friendly interface.
• Offers a wide range of HR features, including time tracking and PTO management.
• Integrates with a variety of third-party apps. 

Cons:

• Some users have reported issues with customer support.
• Pricing can be higher compared to similar software solutions.

These top employee onboarding tools can truly make a massive difference to your onboarding process.

Benefits of using an effective employee onboarding solution

When it comes to onboarding your new hires, it’s important you get it right from the get-go. Here’s some key benefits you can expect to receive when you do just that: 

Saved time

With automated onboarding processes, you can save time and focus on other (more) important tasks.

That’s because any recurring work can be spotted and streamlined. This leads to more time for complex tasks that involve human intervention

Reduced human error

By eliminating manual data entry and automating repetitive tasks, you will minimize the risk of human error and ensure that everything is done correctly.

Improved compliance

With built-in compliance features, your onboarding process will always meet legal and regulatory requirements.

Enhanced employee experience

By providing a seamless onboarding experience, you can improve employee engagement and retention.

Best practices for new employee onboarding

With the basics out f the way, let’s discuss some of the best practices for using employee onboarding software.

Here they are:

1. Start with a template

Create a comprehensive onboarding checklist that covers all the important tasks and activities that new hires need to complete. 

This will help you stay organized and ensure that nothing is missed.

2. Customize your employee onboarding process

Every business is unique, and so is its onboarding process. Make sure you customize your onboarding process to meet the needs of your business (and find software tools that can help with that!)..

3. Set up training modules

Use your software to set up training modules that cover everything new hires need to know about your company, including its history, culture, and values.

4. Use automation 

There’s no doubt that automation saves time and reduces errors. For this reason, always look for an onboarding solution that offers automation as one of the features.

5. Get feedback

Finally, don’t forget to solicit feedback from new hires about their onboarding experience. This will help you identify areas for improvement and make adjustments in the future.

The benefits of combining onboarding and training software

Employee onboarding and training go hand in hand, and using software that can handle both will save HR departments time and improve the employee experience. 

• Employees can get straight into their training 

One benefit of using combined onboarding and training software is that it allows new employees to begin their training right away rather than having to wait until the onboarding process is complete. 

This can help new hires feel more productive and engaged from the beginning of their employment.

• All onboarding material is in one place 

Another benefit is that having all onboarding and training information in one place can streamline the process for HR departments. The result? A reduction in administrative tasks and easily accessible information.

Most businesses could do with affordable and user-friendly options, such as Lessonly and TalentLMS. 

Both platforms offer customizable onboarding and training courses, as well as features for tracking employee progress and providing feedback.

These tools can be particularly useful for small businesses looking to streamline their HR processes and set new hires up for success.

How do I choose the best employee onboarding platform?

When it comes to choosing the best employee onboarding platform for your company, there are a number of factors to consider. 

What’s the size of your company? 

One important consideration is the size of your organization and the number of new hires you expect to onboard each year.

For example, for small-medium businesses, a more affordable onboarding platform like Process Street or Gusto may be a good fit, providing the necessary tools to streamline the onboarding process without breaking the bank. 

What are your company’s needs? 

Another important consideration is the specific needs of your organization. So before committing to a purchase, ask yourself these questions:

• Do you require integrations with other HR software or payroll platforms? 
• Are you looking for a platform that offers customizable onboarding workflows? 
• Do you need interactive features like chatbots or video tutorials?
• Is automating onboarding tasks something that you’d be interested in?

Ultimately, the best employee onboarding platform will be one that provides a seamless, efficient onboarding experience for new hires. 

Taking the time to research and compare different options, and considering factors like cost, scalability, and features, can help ensure that you choose the right platform for your business.

Onboarding solutions are a must!

Employee onboarding is a critical process that sets the tone for a new hire’s experience and can have a significant impact on their engagement, productivity, and retention. 

By leveraging the right tools and software, you’ll streamline the onboarding process, improve the experience for new hires, and ultimately drive better business outcomes.

Whether you’re a small business or a large enterprise, there is a wide range of employee onboarding solutions available.

Remember, the onboarding process doesn’t end after the first day or even the first week. Ongoing support and training are essential for ensuring new hires feel engaged and supported as they acclimate to their new roles. 

So don’t be scared of investing in the right employee onboarding tools and platforms, so you can set your new hires up for success.And if you’d like to learn how to design a magical employee onboarding experience, listen to our Employee Onboarding Podcast!